Program Assistant

This place is part of the Non-Educational Workers Affiliation (NASA).

This place gives a complete advantages bundle which may be seen at: College & Workers Advantages .

Location – Work primarily takes place at North Campus Edmonton.

Working for the College of Alberta

The College of Alberta acknowledges that we’re situated on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to counterpoint our vibrant neighborhood.

The College of Alberta is teeming with change makers, neighborhood builders, and world shapers who lead with function each day. We’re dwelling to greater than 40,000 college students in 200+ undergraduate and 500+ graduate applications, over 13,000 college and employees, 260,000 alumni worldwide and have been acknowledged as one in all Canada’s Greenest Employers for over a decade.

Your work can have a significant affect on an interesting cross part of individuals—from our college students and stakeholders, to our famend researchers and innovators who’re fairly actually curing illnesses, making discoveries and producing options that make the world more healthy, safer, stronger, and extra simply.

Working for the College of Engineering Co-op Workplace

Since 1981, Engineering at Alberta’s Co-op Program has been a nationwide chief in cultivating younger expertise and making ready college students for the calls for of an ever-changing world economic system. Our passionate and engaged college students study from business leaders and make significant contributions to their communities. As one of many largest engineering Co-op applications in Canada, with over 2,200 placements a 12 months, our college students apply their expertise and develop their abilities with high notch employers. We serve college students and employers by establishing and nurturing mutually useful relationships that facilitate the transition from classroom to profession, improve employability, and foster lifelong private progress and profession success. By doing this, we assist our group obtain reputational excellence in making ready college students to grow to be future leaders in society. We steward our assets by cultivating and sustaining long-term relationships and by upholding a regular of excellence in our work built-in studying applications.

Place 

When you’ve got workplace expertise, get pleasure from working with college students and have distinctive consideration to element, we want to hear from you. The College of Engineering is in search of a Program Assistant to affix the Engineering Co-op staff. Below the course of the Staff Lead Administration (Engineering Co-op), this system Assistant supplies key assist for the profitable supply of the Engineering Co-op recruitments in addition to for the each day actions throughout the workplace. As the primary level of contact within the workplace, administrative backup protection for Pupil Providers and Engineering Profession Connections can be required.

Duties 

Communication:

• As first level of contact, the Program Assistant serves as a useful resource for routine and basic inquiries; in particular person, by cellphone, by electronic mail and thru the Co-op inbox.
• Greets college students and guests through the Co-op recruitment interval offering help for the facilitation of the recruitment interviews.
• Disseminates communications to college students corresponding to notices, electronic mail and letters.
• Communicates each day with staff members from the Engineering Co-op, Pupil Providers and Engineering Profession Connections.

Doc/Supplies Growth:

• Supplies time delicate knowledge entry for the Engineering Co-op into software program platform campusBRIDGE.
• Critiques and posts jobs for the Engineering Co-op recruitment.
• Inputs interview schedules and assists in monitoring them.

Program Operations:

• Compiles and maintains knowledge in campusBRIDGE (as required: job postings, interview schedules, pending work time period placements closing job postings and grade enter).
• Assists with scheduling and coordinating interview rooms.
• Supplies coordination and help with co-op occasions.
• Tracks interview signups.
• Manages cellphone transfers for interviews.
• Supplies clerical assist for Administrative Assistant.
• Maintains digital recordsdata in submitting platform Alfresco.
• Updates stock of workplace provides.
• Types and distributes mail.
• Supplies again up administrative protection for Pupil Providers, Engineering Profession Connections and in-house psychologist.
• Studies required facility upkeep.
• Posts notifications and occasion signage.

{Qualifications}

• Submit-secondary diploma in enterprise or equal.
• Minimal one to 3 years in an workplace atmosphere.
• Glorious interpersonal expertise with each inner and exterior purchasers.
• Demonstrated correct knowledge entry expertise.
• Working data of software program purposes (Microsoft Workplace Suite and Google Platforms) with wonderful keyboarding expertise.
• Expertise with database techniques corresponding to CampusBRIDGE and/or data of digital submitting techniques (corresponding to Alfresco).
• Confirmed consideration to element important with excessive ranges of accuracy.
• Glorious problem-solving talents.
• Glorious verbal and written communication expertise.
• Sturdy organizational expertise and the power to prioritize workload and time successfully.
• Familiarity with College insurance policies and procedures an asset.

Alongside together with your resume, please submit a canopy letter that outlines why you imagine you’re the proper particular person for this place. In your cowl letter, please present an in depth reply to the next query: “How will you contribute to a tradition of belief, effectiveness and execution within the College of Engineering?” Purposes acquired with out a cowl letter that doesn’t particularly handle these vital objects won’t be thought-about.

On the College of Alberta, we’re dedicated to creating an inclusive and accessible hiring course of for all candidates. In case you require lodging to take part within the interview course of, please tell us on the time of reserving your interview and we are going to make each effort to accommodate your wants.

Word: On-line purposes are accepted till midnight Mountain Customary Time of the deadline.

We thank all candidates for his or her curiosity; nonetheless, solely these people chosen for an interview will probably be contacted.