Administrative Assistant II – TFT in Toronto, Ontario

Administrative Assistant II – TFT – Toronto, Ontario

Job Tittle: Administrative Assistant II

Job Posting: 929479

Union: Non-Union

Website: Princess Margaret Most cancers Centre

Division: Surgical Oncology

Experiences to: Director of Operations, UHN Biospecimen Providers

Hours: 37.5 hours per week

Wage: $46, 987- $58, 734 each year. To Commensurate with expertise and in keeping with UHN compensation coverage.

Standing: Non permanent Full-time (1 12 months; with doable renewable)

Posted Date: March 8, 2024

Closing Date: March 31, 2024

The College Well being Community, the place “above all else the wants of sufferers come first”, encompasses Toronto Common Hospital, Toronto Western Hospital, Princess Margaret Most cancers Centre, Toronto Rehabilitation Institute and the Michener Institute of Schooling. The breadth of analysis, the complexity of the instances handled, and the magnitude of its academic enterprise has made UHN a nationwide and worldwide useful resource for affected person care, analysis and schooling. With an extended custom of floor breaking firsts and a objective of “Reworking lives and communities via excellence in care, discovery and studying”, the College Well being Community (UHN), Canada’s largest analysis instructing hospital, brings collectively over 16,000 staff, greater than 1,200 physicians, 8,000+ college students, and lots of volunteers. UHN is a caring, artistic place the place wonderful persons are wonderful the world.

Place Abstract

The Administrative Assistant II workouts judgment and independence within the efficiency of secretarial actions, the principal obligations embrace: using information of medical terminology and superior features to supply phrase processing/typing providers to facilitate the manufacturing of reasonable and/or complicated paperwork/supplies for assigned personnel; performing reception obligations; sustaining written and/or digital calendar/schedule; administering and monitoring billing procedures and departmental budgeting data; guaranteeing environment friendly operation of the workplace, inside the scope of authority; modifying and sustaining digital and paper data submitting/retrieval strategies, methods and/or codecs; offering useful supervision to decrease labeled clerical place(s); performing clerical assist features.

To be thought-about for this position, you have to have expertise in managing time and duties inside a particularly busy skilled workplace atmosphere, and have the power to deal with the priorities of a quickly altering day. You could have strong EPIC Administrative and Affected person Reserving expertise along with reasonable proficiency in MS Workplace functions particularly Outlook, Phrase, Excel and Calendar; good organizational and time administration expertise and the power to multitask successfully. The profitable incumbent will present initiative and work effectively with a variety of individuals all through the group. They can even be insightful, mature and tactful, stay calm beneath strain and assured of their functionality to carry out effectively within the job and make it their very own.

Duties

• Doctor (Surgeon) Assist, which can embrace scheduling of affected person consults and exams;

• contacting sufferers or associated administrative duties together with schedulingof surgical procedures (OR) / getting ready OR packages for sufferers;

• choosing up and triaging voice mail and e mail messages;

• logging instances, notifying sufferers of appointments, getting ready affected person varieties, stories and invoices;

• reserving conferences; answering calls and getting ready correspondence; helping with affected person OHIP billing;

• and (if relevant) the next: organizing doctor calendar;

• CV updating;

• publication and talking engagement monitoring;

• journey preparations and preparation of itineraries;

• helping with pupil and observers privileges and orientation.

{Qualifications}

• At minimal, Completion of a acknowledged post-secondary normal or medical workplace administration program on the diploma stage or equal

• Two three (2 3) years associated medical administrative assist expertise

• Completion of Grade XII or acknowledged equal

• Completion of a medical terminology course

• Earlier on-the-job laptop/word-processing, database and spreadsheet software program expertise; expertise in a Microsoft Workplace atmosphere

• Earlier work expertise utilizing EPIC (Digital Affected person Document) and PHS (Pathways Healthcare Scheduling) or different digital methods most well-liked

• Good organizational, time administration, and prioritization expertise

• Intermediate word-processing/typing expertise

• Good verbal and written communication expertise

• Good interpersonal and customer support expertise

• Sound information of well being care, organizational/workplace practices, procedures and requirements

• Demonstrated potential to work in a workforce atmosphere and collaborate as an energetic participant with others in helping with the supply of care to sufferers

• Capacity to keep up and defend affected person confidentiality

• Capacity to supply top quality work in accordance with Hospital requirements

• Capacity to work effectively beneath strain

• Capacity to make use of common sense in assessing troublesome affected person conditions

Why be a part of UHN?

Along with working alongside a number of the most proficient and galvanizing healthcare professionals on this planet, UHN affords a variety of advantages, applications and perks. It’s the comprehensiveness of those choices that makes it a differentiating issue, permitting you to seek out worth the place it issues most to you, now and all through your profession at UHN.

• Aggressive provide packages

• Authorities group and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ )

• Shut entry to Transit and UHN shuttle service

• A versatile work atmosphere

• Alternatives for improvement and promotions inside a big group

• Extra perks (a number of company reductions together with: journey, eating places, parking, cellphone plans, auto insurance coverage reductions, on-site gyms, and many others.)

Present UHN staff should have efficiently accomplished their probationary interval, have an excellent worker file together with passable attendance in accordance with UHN’s attendance administration program, to be eligible for consideration.

Vaccines (COVID and others) are a requirement of the job except you’ve an exemption on a medical floor pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive office. We’re dedicated to championing accessibility, variety and equal alternative. Requests for lodging may be made at any stage of the recruitment course of. Candidates must make their necessities identified upfront. Any data acquired associated to an lodging might be addressed confidentially.

College Well being Community thanks all candidates, nevertheless, solely these chosen for an interview might be contacted.