VPHR Project and Administrative Coordinator

Workers – Non Union

Job Class
M&P – Excluded M&P

Job Profile
XMP – Administration, Degree A

Job Title
VPHR Undertaking and Administrative Coordinator

Division
Human Assets Administration jobsincanada.one Central Human Assets

Compensation Vary
$5,622.33 – $8,081.00 CAD Month-to-month

The Compensation Vary is the span between the minimal and most base wage for a place. The midpoint of the vary is roughly midway between the minimal and the utmost and represents an worker that possesses full job information, {qualifications} and expertise for the place. Within the regular course, workers can be employed, transferred or promoted between the minimal and midpoint of the wage vary for a job.

Posting Finish Date
March 5, 2024

Observe: Purposes can be accepted till 11:59 PM on the day previous to the Posting Finish Date above.

Job Finish Date

Jul 24, 2024

This place is anticipated to be stuffed by promotion/reassignment and is included right here to tell you of its emptiness on the College.

Job Abstract

At UBC, we consider that attracting and sustaining a various workforce is essential to the profitable pursuit of excellence in analysis, innovation, and studying for all school, workers and college students. Our dedication to employment fairness helps obtain inclusion and equity, brings wealthy variety to UBC as a office, and creates the mandatory situations for a rewarding profession

The VPHR Undertaking and Administrative Coordinator is answerable for the day after day operations of the HR workplace and VPHR tasks. The place is answerable for growing, implementing and evaluating the executive operational processes, techniques, and procedures for the VPHR workplace; whereas liaising with all workers and departments throughout Central HR for implementation.

The VPHR Undertaking and Administrative Coordinator experiences to and works in collaboration with the Government Assistant to the Vice-President Human Assets in successfully administrating the HR departmental unit’s wants. This place coordinates and oversees administrative actions of the HR workplace associated to monetary administration, planning and procurement, services administration and data techniques.  Works intently with the Vice-President, Affiliate Vice-President’s, and Government Assistant to make sure the graceful operating of the central HR portfolio workplace.

Organizational Standing
 

This place experiences to the Government Assistant to the Vice-President, Human Assets.

Work Carried out

• Manages administrative operations for the VPHR workplace, together with problem-solving, figuring out areas for enchancment, data gathering and liaising with key stakeholders to satisfy altering work wants, and sustaining techniques and data administration.
• Develops, implements and evaluates new tasks, processes and procedures, techniques, and initiatives in assist of the VPHR Workplace and to enhance cross-functional techniques of the Central HR workplace.
• Oversees a clean and optimistic onboarding expertise for brand new workers becoming a member of the HR crew; together with reviewing present onboarding processes and recommending and implementing areas for enhancements. Creating a complete course of to make sure hiring managers have all of the instruments and sources to effectively and successfully onboard and offboard workers within the Central HR Workplace.
• Accountable for HR departmental house and services; together with advising on planning and negotiating house for the Division. Manages workplace strikes, repairs, renovations and workplace furnishings. Implements techniques and procedures for workplace gear stock, data administration, constructing upkeep and repair contracts. Researches, negotiates and finalizes agreements, leases or purchases (workplace gear, furnishings and many others.). Identifies and recommends to the VPHR Workplace simpler methods to make the most of house.
• Leads HR’s assist in collaborative tasks and occasions working intently with UBC Ceremonies & Occasions and workers throughout quite a lot of departments; together with the 25-Yr Membership, Quarter Century Membership, Welcome Again Workers UBC BBQ, President’s Service Awards, and many others.
• Manages the executive operations of the President’s Service Awards to make sure: functions are obtained and responded to in a well timed {and professional} style; offers recommendation and steering on the applying course of to exterior stakeholders; evaluations functions to make sure standards is met; pulls collectively software packages, and offers administrative and operational assist to the PSA/PSAE committee.
• Accountable for growing and sustaining processes to make sure correct data of all HR large organizational charts, distribution lists, flooring plans, and different HR excessive stage paperwork.
• Manages working accounts for the VPHR and central HR finances and related budgets and reconciles accounts. Prepares monetary evaluation and experiences all year long for year-end finances summaries to make sure expenditures are consistent with finances.
• Prepares monetary transactions, buy orders, expense experiences and different transactions for the VPHR Workplace.  Liaises with departmental workers and HR government management on central HR workplace monetary and administrative actions.
• Oversees HR networking and telecommunications companies together with wants assessments inside the items, billing, troubleshooting, set up, buy, contracts and information strains.
• Offers back-up assist to the VPHR administrative crew, together with supporting the EA to the Vice-President and EA to the Affiliate Vice-President’s as and when required.
• Leads and oversees different particular administrative tasks as required by the VPHR.
• Might prepare, oversee, and direct the work of short-term workers and college students.
• Performs different associated duties as required.

Consequence of Error/Judgement

Together with the EA to the VPHR, this place represents the VPHR management crew and requires optimistic vitality, have to be customer support targeted, skilled, extremely reliable, and requires judgment, tact, discretion and initiative to an excellent diploma. Errors in judgement with inner or exterior constituents may have a unfavorable affect on the College leading to authorized implications, poor public relations and monetary prices. Work should usually meet tight deadlines and requires the incumbent to carry out nicely below stress. The incumbent can be anticipated to reply nicely to surprising circumstances and train judgement and adaptability in establishing priorities and carrying duties via to completion in a well timed method.

Workout routines judgment and initiative in dealing with issues of a non-routine nature requiring the interpretation of College, school and workers pointers, procedures and insurance policies. Anticipated to train judgment in establishing priorities and carrying duties via to completion in a well timed method. Critiques working procedures and implements modifications if deemed applicable.
Supervision Obtained

The place experiences to the Government Assistant, VPHR.
Minimal {Qualifications}

Willingness to respect numerous views, together with views in battle with one’s personal.

Demonstrates a dedication to enhancing one’s personal consciousness, information, and expertise associated to fairness, variety, and inclusion.

Undergraduate diploma in a related self-discipline. Minimal of two years of associated expertise, or the equal mixture of schooling and expertise.
Most well-liked {Qualifications}

Expertise in human sources and monetary administration.
Confirmed administrative expertise in a big and sophisticated group. Data of College insurance policies, procedures, monetary and human useful resource techniques is an asset however not required.
Data of workplace software program functions. Confirmed skill to oversee, take initiative and downside resolve. Efficient crew constructing, organizational, planning and analytical expertise. Means to train management.
Proficient in the usage of English grammar, spelling and punctuation {and professional} terminology together with the power to compose correspondence and different written supplies utilizing clear and concise language.
Means to successfully facilitate teams to attain applicable end result.

Confirmed skill to speak with confidence professionally and tactfully, each orally and in writing to compose correspondence.
Means to work independently and cooperatively each inside the UBC group and with exterior stakeholders. Demonstrated skill and expertise to work successfully with representatives from each the private and non-private sectors. Expertise in managing tasks that contain quite a lot of stakeholders.
Means to keep up accuracy and a spotlight to element. Means to train judgment, discretion and diplomacy