Carleton University
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Profession Improvement Task (CDA):
The profitable candidate should receive a depart of absence from their present and substantive place, the place relevant. Permission for such depart should not be unreasonably withheld.
In case you are an inside applicant, please be sure to replace your present union standing in your candidate profile every time you apply for a emptiness. Inside candidates might be given precedence consideration right now. Please be aware: Carleton College encourages functions from all certified candidates.
About Carleton College
Carleton College is located on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage website, in Ottawa, Ontario. The college is simply minutes from the center of our nation’s authorities and G-7 organizations and this capital benefit supplies alternatives for employees and school and college students to make a optimistic affect in our neighborhood and around the globe.
As one of many 2023 Prime 100 Employers in Canada and one of many Nationwide Capital Area’s Prime Employers for 9 consecutive years, Carleton College is certainly one of Canada’s most resourceful and productive hubs of studying and analysis, fuelling a wealthy expertise pipeline that’s supporting social and financial renewal. The college’s sensible, caring and linked neighborhood evokes and empowers people to develop into change leaders who drive affect on this planet whereas difficult standard modes of pondering and doing. At Carleton, we’re dedicated to fostering an revolutionary, equitable and welcoming work setting. Carleton can be a nationally licensed Wholesome Office and is a recipient of the Canada Awards for Excellence, Wholesome Office Order of Excellence and Platinum Stage Certification for Psychological Well being at Work.
The college’s Strategic Built-in Plan 2020-2025 is an formidable imaginative and prescient for the long run, anchored in Carleton’s strengths and student-centric, community-engaged values.
Duties and Tasks:
Reporting on to the Supervisor, Administrative Finance, the Monetary Assistant supervises and supplies route to the Billing Clerk on daily duties, critiques and approves billings for recoverable expenditures; critiques and processes orders for supplies and contractor service work; critiques documentation for cost processing; maintains associated submitting system; updates the Fundamental Shops stock database; updates the blanket buy order database; and performs different duties as assigned.
Answerable for processing of buy requisitions, cheque requisitions, invoices, eShop Requisitions, journal vouchers, money receipts. Transactions should be legitimate with no discrepancies. Generates journal vouchers to appropriate posting errors. Works with managers to make sure contract renewals for companies and upkeep are up-to-date with the intention to keep away from monetary loss and disruption to procurement necessities of the division.
{Qualifications}:
The incumbent should possess the next {qualifications}:
• Sound data of buying, stock and order processing procedures
• Wonderful oral communication and inter-personal expertise, together with skill to barter with exterior prospects and senior stage college and employees from varied departments
• Sturdy data of private pc operation together with quick and correct knowledge entry expertise
• An intensive data of knowledge base techniques, phrase processing packages and spreadsheet software program particularly Microsoft Entry, Microsoft Phrase and Microsoft Excel.
• Ablity to work shortly and precisely beneath strain and skill to multi-task
• Potential to behave independently and use initiative, displaying resourcefulness and sound resolution making skill
• Sturdy accounting expertise
• Potential to reconcile accounts and preserve audit path to allow credit to be obtained
• Wonderful clerical expertise together with workplace group and submitting strategies
• Good written communication expertise
• Expertise with computerized upkeep administration techniques (i.e. Maximo) is an asset
• Expertise with accounting software program techniques resembling FAST, Banner
• Sound data of the College and departmental construction and rules
• Wonderful customer support expertise are required to characterize FMP in an expert method
Training and Expertise:
The above is often acquired via the completion of:
• Completion of three (3) yr submit secondary training, together with programs in accounting, procurement, and administration.
• Minimal of 5 years associated expertise ideally in a upkeep or facility administration setting with data of computerized upkeep administration system.
HR Word:
Equivalencies might be thought-about. Candidates are inspired to offer info which can exhibit equal {qualifications}. Please be aware that candidates could also be required to finish an employment take a look at as a part of the choice course of for this place. These candidates which are chosen for an interview might be requested to contact the Human Useful resource Advisor assigned to this competitors as quickly as doable to debate any lodging necessities. Preparations might be made to accommodate your request in a well timed method. Carleton College is strongly dedicated to fostering variety inside its neighborhood as a supply of excellence, cultural enrichment, and social energy. We welcome those that would contribute to the additional diversification of our College together with, however not restricted to: ladies; seen minorities; First Nations, Inuit and Métis peoples; individuals with disabilities; and individuals of any sexual orientation or gender identification and expressions.
Well being and Security Necessities
This place is recurrently required to work on campus in particular person. Within the occasion of a public well being emergency or a well being and security concern, it’s doable that you could be be required to work briefly remotely resulting from public well being orders, directives and/or well being and security necessities. If this occurs, you’ll work along with your direct supervisor to arrange a distant work setting together with discussing acceptable expertise and necessities. You might be required to comply with all College insurance policies and directives, together with to arrange a secure and confidential workspace in a distant location and guarantee all Carleton property (mental and different) is safeguarded. If required to work remotely, you may be notified by your supervisor when working full time bodily onsite will resume.
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