Clerical Assistant, Year 3 Undergraduate Medical Education

University of Saskatchewan -

Full job description

Main Function: To supply administrative assist for the Medical Training program throughout the School of Medication.

Nature of Work: Reporting to the Clerkship Administration Coordinator, UGME for every day duties; with accountability to the Supervisor UGME, this place is an integral a part of an administrative group. This function supplies further assist to clerical workers in medical departments at peak intervals to make sure everyday administrative duties are accomplished for Clerkship. The incumbent will work in a fast-paced atmosphere and may work independently in addition to a part of a group whereas sustaining confidentiality. This place is pushed by fixed deadlines, steady adjustments and shifting priorities. This place works independently with average supervision and everyday steerage from the Clerkship Administrative Coordinator. This place primarily helps 12 months 3 of clerkship however will likely be cross skilled to offer assist to different areas.

Typical Duties: This place helps all clerical facets of UGME Clerkship. The School of Medication program is a distributed program within the province of Saskatchewan and this place works carefully with different web site and departmental assist workers. All work is to be accomplished in accordance with UGME and School processes with adherence to accreditation requirements.

Assist all facets of 12 months 3 programs: together with Core Rotations & Chosen Subjects in Medication

NBME examination assist consists of ordering exams, scheduling proctors, and digital/in-person invigilation

Schedules appointments, programs, small group seminars, conferences, and ensures the mandatory expertise, catering, and area is supplied

Gathering documentation and correspondence, together with, however not restricted to, accumulating scholar documentation and add to Banner Doc Administration to scholar recordsdata

Tracks college students particular person course completion and assessments, together with completion of the grade workbook

Accountable for the completion of the Saskatoon MSPR feedback for core rotations

Processes funds and payroll, completes basic workplace duties, and different duties as assigned

Clerkship Competency Committee Assist:
Books conferences, sends calendar invitations, drafts agendas, compiles minutes, tracks scholar progress, and distributes experiences to trace Clerks Entrustable Skilled Actions

Work with Departmental Colleges of core rotations to perform EPA completion

Technical Duties:
Make sure that One45/Elantra is correct for 12 months 3 of the medical schooling program

Make the most of Canvas, Panopto, One45, Elantra, & Zoom to assist course supply

SharePoint to handle committee work, insurance policies and procedures, scholar attendance, and MSPR’s


Training: Completion of Grade 12 and a acknowledged post-secondary administrative assistant program is required and coaching in medical terminology is an asset.

Expertise: Three to 5 years of associated expertise is required. Proficiency with SharePoint, Microsoft Workplace Phrase and Excel is required. Expertise working with One45/Elantra (curriculum administration software program) and SharePoint is required. Information of College processes, together with Unifi (monetary software program), Canvas, Zoom, Panopto, and Banner can be an asset. Expertise working and collaborating in a various and inclusive atmosphere is required.

Expertise: This function requires extremely efficient interpersonal abilities coupled with the power to develop and preserve working relationships with coworkers. Additionally the power to prioritize and performance in a demanding setting with quite a few, usually competing deadlines; wonderful verbal and written communication abilities; means to work together successfully with college students, school and different workers, dealing with interactions with professionalism (tact, discretion, confidentiality and cultural sensitivity); meticulous consideration to element; means to acknowledge and analyze issues, to suggest efficient options and to refer points to different workers as applicable. Success on this function requires balancing the power to work independently and as a part of a group, recognizing each boundaries of the place, scope and alternatives for development; following directions, insurance policies and procedures whereas exercising initiative; setting priorities and searching for help when wanted. Candidates ought to show effectivity with Microsoft Workplace Software program and would profit from data of College and School procedures.

This place is in scope of CUPE 1975.

Division: School of Medication – DnOffce

Standing: Time period till August 30, 2024 with the potential for extension or changing into everlasting

Employment Group: CUPE 1975

Shift: 8:30-4:30

Full Time Equal (FTE): 1.0

Wage: The wage vary, based mostly on 1.0 FTE, is $23.35 – 30.61 per hour. The beginning wage will likely be commensurate with schooling and expertise.

Wage Household (if relevant): Operational Companies

Wage Section/Band: Section 4

Posted Date: 8/30/2023

Closing Date: Till Stuffed

Variety of Openings: 1

Work Location: Could also be eligible for hybrid work underneath the phrases of USask’s Different Workspace Tips

The profitable applicant will likely be required to offer the next present verification(s) the place ‘Sure’ is indicated under. Additional info is on the market at:

Prison Report Verify: Not Relevant

Driver’s License and Summary Verify: Not Relevant

Training/Credential Verification: Not Relevant

Susceptible Sector Verify: Not Relevant

The College is dedicated to employment fairness, variety, and inclusion, and are proud to assist profession alternatives for Indigenous peoples to replicate the group we serve. We’re devoted to recruiting people who will enrich our work and studying environments. All certified candidates are inspired to use; nevertheless, in accordance with Canadian immigration necessities, Canadian residents and everlasting residents will likely be given precedence. We’re dedicated to offering lodging to these with a incapacity or medical necessity. In case you require an lodging to take part within the recruitment course of, please notify us and we are going to work collectively on the lodging request. We proceed to develop our partnerships with Indigenous communities throughout the province, nationally, and internationally and worth the distinctive perspective that Indigenous staff present to strengthen these relationships. Verification of Indigenous Membership/Citizenship on the College of Saskatchewan is led and decided by the deybwewin taapwaywin tapwewin: Indigenous Reality coverage and Standing Committee in accordance with the processes developed to enact the coverage. Profitable candidates that assert Indigenous membership/citizenship will likely be requested to finish the verification technique of Indigenous membership/citizenship with documentation. The College of Saskatchewan’s important campus is located on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with each other. Collectively, we’re uplifting Indigenization to a spot of prominence on the College of Saskatchewan.

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