Admissions Officer

McGill University

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Place Abstract:
The Put up Graduate Medical Training (PGME) workplace is liable for the governance and oversight of postgraduate medical training for roughly 1700 residents, fellows and worldwide medical graduates in over 70 distinct residency coaching applications and 250 fellowship applications. The PGME Workplace manages relationships with authorities ministries, accrediting our bodies, worldwide sponsors, and different Canadian Medical Colleges, and collaborates with the group of educational program administrators and scientific web site administrators who oversee the supply of the applications within the 17 scientific departments the place Residents and Fellows obtain their coaching. Extra particularly, the PGME Workplace manages portfolios in Admissions, Training, and Trainee Lifecycle, together with immigration and worker documentation and processes.
Main Duties:
1. Management

  • Present steerage and recommendation to educational and administrative workers on Residency and Fellowship applications and admissions insurance policies.

  • Handle escalated information.

  • Recruit workers, prepare and coach, consider and handle efficiency as wanted.

  • Set up workloads, outline, consider and enhance course of as wanted. Handle actions to make sure objectives are met with respect to high quality and deadlines.

2. Admissions

  • Handle admission course of for all residency applications and 300 fellowship applications.

  • Guarantee thorough and constant educational evaluation of all purposes in a extremely aggressive course of.

  • Advise on escalated questions.

  • Analyze complicated purposes and decide eligibility towards a longtime criterion.

  • Assess and course of worldwide purposes for fellowships. Approve purposes and make suggestions to the Program Administrators concerning resident eligibility to coach in Québec, suitability to this system funding

  • Authorize and ship presents of admission to Worldwide certified candidates and to Canadian candidates, making certain the agreements are honoured and making certain these presents adjust to the Put up-Graduate Medical Training (PGME) guidelines and laws, Collège des médecins (CMQ) laws and Immigration laws.

  • Compile and analyze utility/admission statistics and historic developments and report any modifications or vital patterns to the Program Supervisor and the Affiliate Dean.

3. High quality Assurance

  • Develop and ship high quality management mechanisms.

  • Monitor every day/weekly utility quantity to make sure backlogs are addressed and established deadlines are met; Resolve vital backlog points, escalate when vital.

  • Preserve updated SOPs. Analyze enterprise processes and advocate options or enhancements.   Set up and talk modifications to coverage or laws that impression processes and guarantee they’re built-in into SOPs.

  • Analyse present workflow to make sure steadiness and effectivity, and make changes to make sure enterprise wants are met.

  • Log off on sure key deliverables that require a top quality assurance evaluation to make sure they’re free from errors.

4. Communications

  • Signify PGME Admissions at inside and exterior conferences for residency and fellowship admissions and program advising points.  For instance, serves as a member of the Admissions Strategic Enrollment Administration Coordinating Committee with the Registrar’s workplace.

  • Attend month-to-month teleconferences hosted by CaRMS with the PGME Officers representing the 17 Canadian Medical Colleges. Present enter as subject material professional and McGill consultant.  Report on dialogue and selections with the group.

  • Liaise with inside and exterior companions together with the McGill Registrar, McGill Educating Hospitals, BCI, CMQ, CaRMS, RCPSC, CFPC. 

  • Inform sponsoring businesses of latest guidelines and laws starting of every educational 12 months and/or every time now we have a brand new contract.

  • Present month-to-month experiences for governing our bodies, BCI and CMQ, on extensions of coaching, leaves, coaching playing cards (trainee licences) and many others.

  • Set up workshops and orientation classes for brand new program administrators and new program admins.

5. Experience and Compliance with BCI Decree and Compendium

  • Develop and preserve professional information within the complicated surroundings that impacts PGME admissions, together with PGME insurance policies, college (Registrar’s workplace) tips, Bureau Cooperative Interuniversitaire (BIC) Decrees/compendium, Ministry of Well being, College laws, worldwide training guidelines, CaRMS and Collège des médecins insurance policies and laws.  Act as Topic Matter Professional on PGME admissions for Program Administrators and administrative groups throughout all AECs.

  • Advise program administrators, program coordinators and fellowship administrators on compliance with relevant insurance policies and laws.

  • Preserve experience on authorities decrees and the compendium that govern PGME.

  • Elevate unresolved points with the Program Supervisor for decision or evaluation by the committee. Practice workers as wanted.

6. Coverage

  • Contribute to the event of inside admissions coverage and procedures and lead implementation course of. For instance, handle implementation of alternate program insurance policies and procedures. 

  • Set up administrative procedures and schedules to facilitate the graceful supply of operations inside insurance policies and established timelines.

Different Qualifying Abilities and/or Talents

  • Demonstrated information of processes, procedures and necessities associated to admissions.

  • Demonstrated expertise in offering steerage, management {and professional} experience to the College’s educational and administrative workers, in addition to the College’s senior administration, on all admissions and advising points.

  • Demonstrated capability to successfully handle a group, plan and delegate assignments, evaluation work, supervise workers, and work efficiently in a bunch setting;

  • Confirmed capability to steer and handle various tasks

  • Glorious communication abilities, together with lively listening, empathy, and the flexibility to convey complicated data in a transparent and concise method

  • Superior analytical, downside fixing abilities, in addition to glorious judgment. Should have the confirmed capability to navigate in a posh and fast-paced surroundings which operates underneath authorized constraint

  • Be dedicated to offering excellent customer support to potential trainee and applications, with a concentrate on assembly their wants and addressing their considerations.

  • Be extremely organized and detail-oriented, with a robust capability to handle a number of duties and prioritize successfully with a purpose to meet a number of deadlines.

  • Expertise analyzing knowledge associated to admissions, enrollment, and retention with a purpose to establish developments, alternatives, and areas for enchancment.

  • Should be fluent in each languages, French and English.  Should be capable of talk clearly and successfully in each languages, with a robust command of grammar and vocabulary.

Minimal Training and Expertise:

Bachelor’s Diploma 3 Years Associated Expertise /

Annual Wage:

(MPEX Grade 04) $62,550.00 – $78,190.00 – $93,830.00

Hours per Week:

33.75 (Full time)


Admissions Supervisor

Place Finish Date (If relevant):

Deadline to Apply:


McGill College hires on the premise of benefit and is strongly dedicated to fairness and variety inside its neighborhood. We welcome purposes from racialized individuals/seen minorities, girls, Indigenous individuals, individuals with disabilities, ethnic minorities, and individuals of minority sexual orientations and gender identities, in addition to from all certified candidates with the abilities and information to productively interact with various communities. McGill implements an employment fairness program and encourages members of designated teams to self-identify. Individuals with disabilities who anticipate needing lodging for any a part of the applying course of might contact, in confidence, [email protected] .

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