Administrative Assistant

McGill University

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Place Abstract:

Present environment friendly and efficient administration to a school/division/unit, in assist of instructing, analysis and administration, in accordance with the unit’s targets and goals, whereas guaranteeing coherence with the College’s mission and tradition. Plan, develop and implement administrative processes and insurance policies for a unit. Develop administrative requirements, practices and programs. Present a liaison perform with different models and with exterior organizations. Assist actions associated to common administration together with, however not restricted to: finance, human sources, communications, pupil affairs, bodily sources, archives, governance and authorized affairs. Interpret and apply College laws, insurance policies and tips. Carry out capabilities associated to planning and institutional evaluation.
Major Tasks:

  • Carry out and set up actions to assist the each day operations of the unit by guaranteeing that administrative companies are carried out in accordance with established targets and goals.
  • Implement administrative procedures or programs which might be reasonably complicated in assist of the college, division or unit’s operations and guarantee actions meet or exceed established high quality necessities.
  • Help with the preparation of working and capital budgets and analysis grant functions.
  • Monitor and reconcile accounts; help within the preparation of experiences and statements. Approve expenditures inside established tips.
  • Plan conferences, conferences, luncheons and particular occasions. File and distribute minutes.
  • Administer pc software program licenses and distribution of {hardware}.
  • Administer the human sources of the unit, together with the processing of varieties, letters, payroll and different paperwork.
  • Keep house stock and work together with facility service models for required companies to the constructing, similar to renovations, safety, emergency responses, security, and so on.
  • Administer bodily sources of the unit or constructing in compliance with College and authorities laws.
  • Compile statistics and knowledge for inclusion in experiences. Replace paperwork and experiences, both in print or on the web site.
  • Present assist for pupil affairs and educational administrative actions.
  • Set up and foster efficient working relationships by figuring out wants and offering assist within the supply of companies.
  • Assess and resolve administrative issues. When applicable, inform supervisor and formulate suggestions.
  • Attend conferences.

Different Qualifying Abilities and/or Skills

  • Expertise in an intense analysis lively atmosphere an asset.
  • Confirmed expertise with administration of complicated, multi-faceted agendas. Should be capable to consider points and decide priorities.
  • Excessive degree of professionalism and discretion.
  • Flexibility to adapt to tight deadlines, frequent adjustments and calls for.
  • Capacity to take minutes at conferences and comply with up with motion gadgets in a well timed method.
  • Confirmed potential to work with pc functions, and Microsoft Workplace functions similar to Phrase, Excel, PowerPoint.
  • Knowledge evaluation abilities an asset.
  • Sturdy verbal and written communications abilities, primarily in English however proficiency in French is an asset.

Data of French and English: McGill College is an English-language college the place daily duties could require English communication each verbally and in writing. The extent of English required for this place has been assessed at a degree 4 on a scale of 0-4.

Minimal Training and Expertise:

DEC III 3 Years Associated Expertise /

Hourly Wage:

(MUNACA Degree H) $33.05 – $40.97

Hours per Week:

33.75 (Full time)



Place Finish Date (If relevant):


Deadline to Apply:


McGill College hires on the idea of advantage and is strongly dedicated to fairness and variety inside its group. We welcome functions from racialized individuals/seen minorities, ladies, Indigenous individuals, individuals with disabilities, ethnic minorities, and individuals of minority sexual orientations and gender identities, in addition to from all certified candidates with the abilities and data to productively have interaction with various communities. McGill implements an employment fairness program and encourages members of designated teams to self-identify. Individuals with disabilities who anticipate needing lodging for any a part of the appliance course of could contact, in confidence, [email protected] .

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