Accounts Administrator

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Place Abstract:
Below the route of the quick supervisor, administer accounts. Acts as useful resource particular person and resolves issues. Processes or screens the processing of economic, accounting and payroll transactions. Examines, analyses and reconciles accounting and monetary data in addition to paperwork resembling financial institution statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with College, authorities and granting company pointers, in addition to accounting, reporting and payroll insurance policies and procedures. Performs numerous administrative duties in accordance with the wants of the unit.
Main Duties and Duties:
(i) Administers accounts. Acts as useful resource particular person and resolves issues. Prepares journal and ledger entries. Processes or screens the processing of economic and accounting transactions. Examines and analyses accounting and monetary data and paperwork resembling financial institution statements, expenditures, budgets, loans and others.

(ii) Ensures accuracy and compliance with College, authorities and granting company pointers, tax legal guidelines in addition to accounting, reporting and payroll insurance policies and procedures. Maintains up-to-date information of those issues and offers explanations to researchers, workers and businesses.

(iii) Units up accounts, sub-accounts, and budgets. Approves expenditures, receives funds and processes deposits. Compiles and prepares materials to be despatched to financial institution. Evaluations, verifies and processes expense stories, requisitions, claims, advances, financial savings bonds, invoicing and fees.

(iv) Screens loans. Follows up on lacking funds. Advises on and arranges cost schedules.

(v) Screens and reconciles numerous accounts, statements, and stories. Identifies and analyses discrepancies and errors. Makes corrections, processes changes and follows up on issues. Audits excellent objects.

(vi) Verifies the completeness and accuracy of documentation.

(vii) Prepares schedules, stories and monetary statements. Makes suggestions on funds allocations. Provides info and documentation to auditors.

(viii) Maintains computerized info programs and participates of their implementation and improvement to enhance effectivity throughout the unit. Liaises with pc useful resource individuals as required. Units up and maintains databases and spreadsheets. Enters knowledge and updates info.

(ix) Performs numerous administrative and clerical duties in accordance with the wants of the unit. Prepares correspondence associated to the duties of the place. Liaises with applicable useful resource individuals.

(x) Makes use of a wide range of gear resembling a private pc, printer, calculator, phone, photocopier, microfiche reader and fax machine.

The listing of duties and tasks outlined above is consultant and never a whole and detailed listing of duties which can be carried out by an worker whose place has been matched to this generic job description.
Different Qualifying Expertise and/or Talents:

Expertise in payroll; Customer support oriented; Information of accounting rules; Demonstrated organizational expertise and skill to multi-task; Accuracy and a focus to element; Means to obviously transmit and obtain info; Confirmed expertise assembly deadlines; Robust Microsoft Excel expertise; Demonstrated capability to work in a PC atmosphere utilizing unfold sheets and database packages; Workday, Banner FIS and Crystal Stories.

Information of French and English: McGill College is an English-language college the place day after day duties could require English communication each verbally and in writing. The extent of English required for this place has been assessed at a stage # 4 on a scale of 0-4.
 

#LI-Hybrid

Further Data:

Accounts Payable:

• Verifies that invoices are legitimate and accepted as per division requirements. Processes, scans and indexes invoices. Course of change orders and buy requisitions. Verifies vendor statements and follows up on any points. Maintains the useful resource e mail account for bill receipt and distributes accordingly. 

Payroll:

• Acts as Native Timekeeper for FMAS in Workday for 175 Administration workers and 350 Clerical and Trades workers beneath six completely different collective agreements. Verifies extra time charges per the relevant collective settlement and proceeds to cost. Docks pay upon accepted request. Fields inquiries and verifies funds, making changes as required. Maintains payroll database for FMAS.
   

Advert-hoc:

• Performs numerous administrative and clerical duties in accordance with the wants of the unit.

Minimal Training and Expertise:

DEP – Enterprise Administration 3 Years Associated Expertise /

Hourly Wage:

(MUNACA Degree E) $27.75 – $34.40

Hours per Week:

33.75 (Full time)

Supervisor:

Amenities Monetary Supervisor

Place Finish Date (If relevant):

2024-12-31

Deadline to Apply:

2024-04-03

McGill College hires on the idea of benefit and is strongly dedicated to fairness and variety inside its group. We welcome functions from racialized individuals/seen minorities, girls, Indigenous individuals, individuals with disabilities, ethnic minorities, and individuals of minority sexual orientations and gender identities, in addition to from all certified candidates with the talents and information to productively have interaction with numerous communities. McGill implements an employment fairness program and encourages members of designated teams to self-identify. Individuals with disabilities who anticipate needing lodging for any a part of the appliance course of could contact, in confidence, [email protected] .