Academic Advisor

SAIT Polytechnic

Academic Advisor
Calgary, AB /
Academic – Academic Services /
AUPE Permanent Salary
/ Hybrid
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Academic Services is focused on supporting SAIT’s schools and departments in their pursuit of SAIT’s strategic priorities.  Academic Services brings together several academic development, delivery, and quality assurance units with a common goal: student success.  Academic Services provides unique, flexible support programing designed to help learners succeed in their chosen SAIT career program.
The Opportunity
At the Southern Alberta Institute of Technology (SAIT), we are the shapers. The makers. The originals, driven by a passion for excellence and results that count. We offer action-based learning, solution-focused research and enterprising collaborations with partners from around the world. We are a global leader in applied education, an Alberta Top Employer and a destination workplace empowering people to make a difference in the lives of students. Now is an exciting time to join this one-of-a-kind place … SAIT. 
Why Work at SAIT: 
Enjoy a stimulating work environment, a beautiful campus overlooking downtown Calgary and a great benefits package including comprehensive health and dental coverage, a defined benefit pension plan, professional development programs, generous paid time off, free access to our Wellness Centre, transit subsidies and more. 
In assisting current and prospective students with defining, planning and achieving their educational goals, Academic Advisors provide guidance, advocacy and support to student learning and development.
The Role

    • Communication Coordination

    • Act as a key contact for students, the school and other student services.
    • Coordinate internal and external communications regarding admissions, registration, examinations, scholarships, policies & procedures, scheduling and Banner student database usage for reports and processes.
    • Academic Administration

    • Create and maintain currency of program information documents.
    • Create reports and provide analysis of student data to aid Academic Chairs with program decisions.
    • Assist in academic administrative activities as needed (including delegated signing authority).
    • Student Progression and Timely Completion

    • Incorporate preparation, facilitation, documentation and assessment of advising interactions in guiding students to become successful, resilient and independent learners.
    • Advise students with regard to SAIT policies & procedures on course registration, supplemental examinations, grade appeals, scholarships, course and program withdrawals, and transfers.
    • Advise applicants, current students and other interested parties with regard to admission requirements, selection, course content, fees, graduation requirements, student loan requirements, student awards, accommodations, and the transferring of post-secondary credits.
    • Work with students to plan program completion taking into consideration pre-requisite requirements, major and minor requirements, elective requirements, and schedule of course offerings.
    • Recommend students to the Student Awards Office for scholarships/bursaries.
    • Student Career Planning and Development

    • Advise students on employment opportunities and careers within the program and direct students to internal and external resources for personal and professional development.
    • Focus on student success by working with students on probation, at-risk students, athletics, international students, etc.
    • School Events & Activities

    • Assist Academic Chairs with the selection process for the assigned program(s).
    • Work with Academic Chairs on recruitment initiatives such as attending internal and external events including information sessions and open house events.
    • Liaise with employers regarding student work experience opportunities.
    • Student Co-Curricular Activities

    • Participate in student life and co-curricular activities to help students broaden their experience as well as their personal development and wellbeing.

Competencies, Knowledge & Qualifications

    • Competencies 

    • Accountability: will need to take ownership of the work assigned to achieve a standard of excellence that align with SAIT’s strategic plan and education plan.
    • Collaboration: work effectively within a team, building and maintaining strong relationships with colleagues across the organization and supporting the achievement of shared goals.
    • Service Focus: maintain a professional and courteous manner with students, instructors, Academic Chairs, and other internal and external SAIT customers.
    • Excellence: demonstrate excellence through a conscientious and thorough approach to the work, always striving for a high standard that adheres with SAIT policies and procedures.
    • Knowledge

    • Strong knowledge of post-secondary education programming, environment, policies and procedures, and working with diverse student populations.
    • Post-secondary or professional related experience would be an asset.
    • Qualifications

    • Bachelor’s degree in a relevant area with a minimum of two years’ experience in academic advising, planning or counselling. Equivalent combinations of education and experience may be considered.
    • Intermediate skills in MS Office Suite of applications.
    • Familiarity with the Banner Student Information System would be an asset.
    • Exceptional verbal, written and interpersonal communication Skills.
    • Conflict resolution, negotiation and problem solving skills
    • The ability to handle confidential matters in a sensitive manner.
    • The ability to collect and appropriately analyze statistical data and information.
    • Ability to work independently and as a contributing member of a team departmentally and institutionally.
    • Ability to effectively handle shifting or changing priorities, including working additional hours with advanced notice.
    • Ability to create a rapport with students to build an academic advising relationship

Salary range: $52,603 – $67,472
# of positions: 1
Posting closing date: March 22, 2023
About SAIT
SAIT is a global leader in applied education. Named one of Alberta’s Top Employers , we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.
Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT . 
At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT – so if your experience is close to what we’re looking for, please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.  
Personal information that you provide is collected under the authority of the Freedom of Information and Protection of Privacy Act (FOIP Act) section 33(c) and will be used for the purposes of managing the application, selection and interview process. Should you require further information about the collection, use and disclosure of personal information, please contact the SAIT FOIP Coordinator at [email protected] .
SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation, if you did not receive one please check your junk mail or try applying through the SAIT career page again.
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