Workday Student Communications Specialist

University of British Columbia

Employees – Non Union

Job Class

Job Profile
AAPS Salaried – Data Providers, Degree A

Job Title
Workday Scholar Communications Specialist

Undergraduate Scholar Educational Advising Affiliate Dean College students Portfolio School of Land and Meals Programs

Compensation Vary
$5,622.33 – $8,081.00 CAD Month-to-month

The Compensation Vary is the span between the minimal and most base wage for a place. The midpoint of the vary is roughly midway between the minimal and the utmost and represents an worker that possesses full job data, {qualifications} and expertise for the place. Within the regular course, staff will likely be employed, transferred or promoted between the minimal and midpoint of the wage vary for a job.

Posting Finish Date
February 5, 2024

Notice: Functions will likely be accepted till 11:59 PM on the day previous to the Posting Finish Date above.

Job Finish Date

Nov 30, 2024

Please embody cowl letter. This place is a time period appointment.

At UBC, we consider that attracting and sustaining a various workforce is vital to the profitable pursuit of excellence in analysis, innovation, and studying for all school, employees and college students. Our dedication to employment fairness helps obtain inclusion and equity, brings wealthy variety to UBC as a office, and creates the required circumstances for a rewarding profession. 

Job Abstract

UBC has launched into a multi-year undertaking to remodel its tutorial and administrative help processes and methods environments for your complete UBC group. Workday Scholar implementation within the Colleges of Forestry (FOR) and Land and Meals Programs (LFS) requires managing and overseeing tasks for the event and implementation of all elements of Scholar Data Programs (SIS).  The Scholar Communications Specialist drafts all student-facing communications together with, however not restricted to, web site, UBC Educational Calendar, social media, and e mail notifications/messages. As well as, the Specialist develops and implements Workday Scholar coaching documentation and templates inner to FOR and LFS.  

The Scholar Communications Specialist works carefully with the Scholar Providers staff in LFS and FOR, who help a mixed whole of over 3000 undergraduate college students learning in 12 distinct Bachelor levels, and supply tutorial, profession, pupil improvement and wellness advising and programming. These key workplaces help employees, college students, and instructors throughout the 2 Colleges and are chargeable for making ready and updating all student-facing communications together with, however not restricted to, web site, UBC Educational Calendar coverage, social media, and e mail notifications/messages.

Organizational Standing
Reviews to the Workday Scholar Venture Supervisor, for each the School of Land and Meals Programs and the School of Forestry, with path from the Director, Scholar Providers (School of Land and Meals Programs) and Director, Scholar Providers (School of Forestry).  In addition they work in shut collaboration with the communications groups in each Colleges, IRP Workday Scholar, in addition to different College stakeholder teams (e.g., Enrolment Providers), exterior distributors and group members.
Work Carried out

  • Drafts web site adjustments with regard to Workday Scholar to help LFS and FOR Scholar Providers and their respective Colleges to satisfy their communications objectives and goals associated to the transition and implementation of Workday Scholar.
  • Helps LFS and FOR Scholar Providers by writing, proofreading, modifying, and producing e-newsletters, student-facing emails, and shows.
  • Manages the editorial calendar for the Workday Scholar / LFS and FOR Scholar Providers communications wants to notice upcoming occasions, College/School campaigns, information tales and key transition and enterprise course of developments associated to Workday pupil.
  • Liaises carefully with School Members in each FOR and LFS, IRP and UBC models to make sure web sites and communications in each LFS and FOR clearly convey the Colleges’ mandates, visible identities, whereas aligning with the IRP Workday and UBC model tips and property.
  • Curates inner communications to maintain staff knowledgeable and engaged with Workday Scholar, together with the varied e-newsletters, group conferences, and month-to-month Dean’s Report that happen in every of the 2 schools.
  • Represents the LFS and FOR Communications groups on numerous Workday Scholar-related committees and through alternatives that require/request School illustration in regard to Workday Scholar.
  • Liable for planning and growing touchdown pages, creating new net property, redesigning e-newsletters, social media integration, implementing Conversion Fee Optimization (CRO) or Search Engine Advertising (SEM), and liaising with inner stakeholders or exterior distributors.
  • Ensures language, instruction, and insurance policies align throughout all crucial platforms (UBC Educational Calendar, the Colleges’ web sites, inner communications, and so on.) and makes suggestions for eliminating redundancies, streamlining content material, and offering readability. 
  • Gives oversight and path of ongoing measurement and analytics for Workday Scholar communications, and identifies suggestions for enhancements.
  • Cultivates sturdy relationships with IRP Workday Scholar, and different inner purchasers and helps keep the popularity of FOR and LFS by way of professionalism and constructive contributions in conferences, each throughout the Colleges and on campus.
  • Collaborates with FOR and LFS subject material specialists to develop and keep inner coaching and course of documentation that align with school insurance policies and procedures.  Recommends finest practices for cataloging and updating.
  • Performs different duties as required.

Consequence of Error/Judgement

Works inside outlined tips and procedures however is predicted to train initiative and judgment. Defers to each FOR and LFS Director/Assistant Director Advertising and Communications when crucial. Errors in judgment, lack of tact and cultural sensitivity might result in inconvenience and embarrassment to the Colleges because the incumbent interacts with College school/employees, authorities officers, donors, group companions, and most people. Errors made in supplies despatched from this workplace will straight replicate on the popularity and credibility of each Colleges and College. Errors in decision-making might have a severe unfavorable have an effect on on each Colleges and straight have an effect on their skill to function effectively.

This place has obligations to plan and implement digital content material advertising and marketing and communications methods to complement the varied initiatives already undertaken by every of these schools’ Advertising and Communication teams for each the School of Forestry and the School of Land and Meals Programs that improve model fairness and popularity. The work and selections made will have an effect on the objectives and efficacy of the UBC/School manufacturers. The place requires the flexibility to take care of accuracy with sturdy consideration to element and to train good judgement, tact and discretion. Poor judgement, inappropriate procedures, incorrect info and lack of diplomacy might adversely have an effect on relationships with stakeholders and harm the popularity of the Colleges and finally of the College.

Supervision Obtained
Works independently, underneath the overall steerage and path of the Workday Scholar Venture Supervisor, Director, Scholar Providers (School of Land and Meals Programs), and Director, Scholar Providers (School of Forestry).
Supervision Given
Makes suggestions to information the content material created by the Communications Coordinator and potential Scholar Providers Work Learns. May go with exterior contractors and distributors.
Minimal {Qualifications}
Undergraduate diploma in a related self-discipline. Minimal 4 years of associated expertise, or the equal mixture of training and expertise.
– Willingness to respect various views, together with views in battle with one’s personal

– Demonstrates a dedication to enhancing one’s personal consciousness, data, and expertise associated to fairness, variety, and inclusion

Most well-liked {Qualifications}

  • Diploma or diploma in a related discipline akin to public relations, science, enterprise or arts.
  • Expertise with digital communications and advertising and marketing platforms, together with coordinating social media campaigns.
  • Thrives in a fast-paced atmosphere.
  • Curiosity in selling the work of Universities, Agri-Meals and Sciences.
  • Expertise in undertaking administration, and designing, growing, launching and sustaining content-rich web sites.
  • Demonstrated aptitude to study and check new digital communications packages. Robust familiarity with social media, and numerous digital advertising and marketing and advertising and marketing analysis instruments.
  • Accustomed to integrating social media into net technique. Expertise with writing software program documentation, coaching manuals and on-line data bases is an asset.
  • Means to successfully use normal net expertise together with WordPress, HTML, HTML authoring instruments, CSS, RSS/syndication, picture codecs, and streaming media.
  • Means to make use of desktop publishing software program, akin to Adobe Artistic Suite (Illustrator, Photoshop, InDesign, and so on.).
  • Means to make use of Google Analytics for search engine marketing and SEM evaluation, FBML, and JavaScript is an asset.
  • Means to successfully use MS Workplace at a complicated degree (e.g., Outlook, MS Phrase, MS Excel).
  • Means to prioritize and work successfully underneath stress to satisfy deadlines, and to be adaptable.
  • Means to speak successfully verbally and in writing, with demonstrated expertise in writing for various functions and audiences.
  • Means to work successfully independently and in a staff atmosphere, and be capable to meet the wants of two distinct Colleges.
  • Glorious communication expertise, each verbal and written, with a capability to impart and interpret technical info with audiences of blended ranges of skill.
  • Capability for creativity and analysis; skill to train initiative, resourcefulness, and judgment.
  • Accuracy and a focus to element.
  • Means to train diplomacy, tact, and discretion when working with confidential and/or delicate info and in coping with numerous ranges of administration and exterior businesses.
  • Consciousness and understanding of the ideas of fairness, variety and inclusion and its utility in all advertising and marketing and communication actions.
  • Means to make use of desktop publishing software program, akin to Adobe Artistic Suite (Illustrator, Photoshop, InDesign, and so on.).
  • Means to make use of Google Analytics for search engine marketing and SEM evaluation, FBML, and JavaScript is an asset.

View or Apply
To assist us observe our recruitment effort, please point out in your cowl//motivation letter the place ( you noticed this job posting.

Leave a Reply