Undergraduate Resource Coordinator

University of British Columbia


Workers – Non Union

Job Class

Job Profile
AAPS Salaried – Scholar Administration, Stage A

Job Title
Undergraduate Useful resource Coordinator

Administrative Help jobsincanada.one Division of Political Science

Compensation Vary
$5,209.17 – $7,485.33 CAD Month-to-month

The Compensation Vary is the span between the minimal and most base wage for a place. The midpoint of the vary is roughly midway between the minimal and the utmost and represents an worker that possesses full job information, {qualifications} and expertise for the place. Within the regular course, workers will probably be employed, transferred or promoted between the minimal and midpoint of the wage vary for a job.

Posting Finish Date
February 17, 2024

Word: Purposes will probably be accepted till 11:59 PM on the day previous to the Posting Finish Date above.

Job Finish Date

Feb 28, 2025

At UBC, we consider that attracting and sustaining a various workforce is vital to the profitable pursuit of excellence in analysis, innovation, and studying for all school, employees and college students. Our dedication to employment fairness helps obtain inclusion and equity, brings wealthy range to UBC as a office, and creates the mandatory circumstances for a rewarding profession. 

Job Abstract
This can be a full-time, one yr time period place. Secondments will probably be thought of for this place.
UBC has launched into a multi-year undertaking, the Built-in Renewal Program (IRP) Scholar, to remodel its tutorial and administrative help processes and programs environments for the whole UBC group. Workday Scholar and associated pupil ecosystem functions are being carried out in phases throughout 2023/2024. The IRP Scholar program is comprised of advanced useful areas crucial to school, employees, and college students. For extra data on the IRP, please go to https://irp.ubc.ca/.
Undergraduate Useful resource Coordinator will play an important position within the Division of Political Science because the College transitions to Workday Scholar and IRP Scholar functions. Bringing in-depth inner working information of pupil programs, the Undergraduate Useful resource Coordinator performs a key position in supporting employees and college students with the transition from present to future enterprise processes. They may even work intently with the Division’s Undergraduate Staff on course of mapping and useful resource growth duties for the Division’s POLI and USST undergraduate packages and will present generalized Undergraduate Scholar Help, as wanted.
Organizational Standing
Studies to the departmental Administrator, works in shut collaboration with the Undergraduate Staff, consisting of the Undergraduate Program Director, the Undergraduate Educational Advisor, and the Undergraduate Program Assistant. Liaises with College of Arts Advising Workplace in addition to the Arts Workday Scholar implementation group.
Work Carried out

WorkDay Scholar Transition Administration

The Undergraduate Useful resource Coordinator will work in shut partnership with the Undergraduate Advisor and the departmental Administrator to organize the division for the transition to Workday Scholar by finishing up the next:

  • Identifies coaching wants and facilitates studying alternatives all through the division.

  • Create new departmental processes and suggestions for facilitating the adoption of the Workday Scholar system amongst division employees, school, and pupil customers.

  • Develop new departmental coaching supplies to account for brand spanking new processes created by Workday Scholar.

  • Creates new Workday Scholar departmental processes, identifies coaching wants, develops new departmental coaching supplies and facilitates studying alternatives all through the division.

Undergraduate Program Administ ratio n , Advising and Useful resource Growth

The Undergraduate Useful resource Coordinator will work in shut partnership with the Undergraduate Staff on the next: 

Advises present and potential undergraduate college students:

  • Meets with college students individually and gives recommendation by way of telephone and the Web on points akin to switch credit score, diploma necessities, assessing whether or not programs chosen are applicable for the scholars’ profession or tutorial targets.

  • Evaluates and confirms whether or not college students have met departmental commencement necessities.

  • Advises college students focused on making use of to the undergraduate packages and assesses their suitability for this system.

  • Assesses and authorizes pupil eligibility for registering in Political Science programs. College students have to be in third yr to take third-year Political Science programs. If that isn’t the case, opinions transcripts and meets with the scholars to find out whether or not they have ample credit from different establishments or there’s another excuse why this requirement must be waived.

Create new, and develop upon current, advising supplies for present and potential POLI undergraduates.

  • Develop and implement a brand new course of for offering proactive commencement checks for each incoming fourth-year POLI & USST pupil.

  • Analysis and develop post-graduation ‘Pathways’ sources for our undergraduate group.

  • Develop a brand new complete Job Calendar for undergraduate program employees group.

  • Utilizing vital impartial judgement, develop an in-depth FAQ on undergraduate practices and insurance policies for tutorial employees.

  • Full an audit of the USST Program’s web site and be sure that all web site content material is related and up-to-date, given new processes launched by Workday pupil, exercising judgement on the knowledge introduced and indicating when college students ought to attain out to an advisor.

    • Utilizing vital impartial judgement, develop a brand new FAQ useful resource for the USST Main and Minor Applications, working in partnership with the USST Program Chair and Division Communications employees all through this course of.

  • Optimize the departmental tutorial misconduct course of.

    • Collaborate with the Affiliate Head to make sure all departmental procedures help and align with faculty-wide procedures and necessities.

    • Function main advisor in tutorial misconduct conferences.

  • Create new departmental pupil awards processes.

  • Publicize departmental pupil awards and oversee the nomination course of from inception to completion.

  • Oversee all elements of the planning and execution of the speaker sequence (‘Conversations’) for the Political Science undergraduate group, in session with the Undergraduate Program Director.

  • Oversee all elements of the planning and execution of commencement receptions.

Carry out different associated duties as required.

Consequence of Error/Judgement
This place often interacts straight with college students and the educational group on points regarding registration, commencement and program promotion. Instantly impacts the status of the Division of Political Science and the US Research program and undergraduate enrolment ranges. Incorrect or inappropriate selections could jeopardize college students’ tutorial packages and their skill to graduate or purchase funding for his or her research, and will have an effect on the credibility of the items and the operations of the departmental and Arts advising workplaces.
Supervision Obtained
Works independently. Receives work route and normal supervision from the departmental Administrator and Undergraduate Program Director.
Supervision Given
Supervises and orients employees and pupil employees as required. Gives work route to secretarial employees chargeable for producing printed materials regarding the undergraduate program.
Minimal {Qualifications}
Undergraduate diploma in a related self-discipline. Minimal of 1 to 2 years of associated expertise, or an equal mixture of schooling and expertise.
– Willingness to respect numerous views, together with views in battle with one’s personal

– Demonstrates a dedication to enhancing one’s personal consciousness, information, and abilities associated to fairness, range, and inclusion

Most well-liked {Qualifications}

Expertise explaining College guidelines and procedures to college students. Expertise with a various pupil inhabitants and work atmosphere. Data of UBC registration and scheduling software program an asset. Expertise with undertaking administration and useful resource growth. Efficient interpersonal abilities. Glorious oral and written communication abilities reflecting inventive, diplomatic, inter-culturally delicate, affected person, and tactful interactions. Demonstrated judgment and decision-making abilities. Potential to draft and edit well-written correspondence and reviews. Potential to interpret and implement insurance policies. Info expertise abilities and demonstrated skill to make use of database and spreadsheet software program. Potential to replace departmental web page. Potential to make considerate, knowledgeable, and thorough selections. Potential to take care of a range of individuals in a peaceful, courteous, and efficient method. Potential to interpret and implement insurance policies. Expertise modeling and reviewing enterprise processes utilizing a wide range of instruments and strategies is an asset.  Potential to behave as liaison successfully conveying data between finish consumer teams. Logic and decision-making abilities. Potential to develop inventive options to advanced points. Potential to interact, encourage, affect, and inspire all ranges of personnel. 

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