Toronto Co-op Co-ordinator

Wilfrid Laurier University

jobsincanada.one

Date: Dec 5, 2022

Location: Other, CA

Company: Wilfrid Laurier University

Department: Student Affairs

Job Type: Limited Term

Full-time/Part-time: Full Time (>=1249 hrs/year)

Campus: Other

Reports to: Associate Director, Co-operative Education & External Relations

Employee Group: PAG

Application Deadline: December 11th 2022

Requisition ID: 5080

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.

Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier’s Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.


Position Summary

The Co-op Coordinator manages an assigned geographic territory in the Greater Toronto Area (GTA), conducting approximately 350-400 visits annually to develop, co-ordinate and monitor career-related work opportunities for co-op students. Reporting to the Associate Director, Co-operative Education & External Relations, the Coordinator will work from a home-based office.

As the central liaison between co-op students, employers and the Laurier community, the Coordinator ensures the success of the program and the satisfaction of all parties.

The Co-op Coordinator serves employers by responding to their recruiting needs, co-ordinating the hiring process, and procuring their satisfaction with students hired during work terms. Accountable for contributing to the education, career planning and personal growth of Laurier students, the Co-ordinator interviews and selects students for admission to co-op, prepares them for their job search and employment, and helps them resolve issues in the work place.

While Toronto Co-op Coordinators work autonomously to manage their assigned territory, they also work in conjunction with Waterloo campus-based coordinators, and other co-op staff to provide overall services to students, employers and the Laurier Community.

The Department of Co-operative Education is responsible for the Co-op Option at Laurier which is available in arts, science, business and economics at the Waterloo and Brantford campuses and currently involves the employment of students in more than 2,000 work terms annually.

This position is one (1) of seven (7) external GTA based coordinators reporting directly to the Associate Director, Co-operative Education & External Relations.

Accountabilities

1. Work independently to develop appropriate co-op work term positions and meet the departmental goal of 100% employment each term.

  • Prepare a marketing plan to promote Business & Economics, Arts and Science students which includes researching, defining and developing labour market opportunities within an assigned territory
  • Conduct development calls (in-person and remote) with potential employers across all levels of the organization, including senior executives, line managers, and human resources representatives. Approximately 65-75 job development calls, plus follow-up employer meetings are conducted annually, depending on the size of the territory and other program responsibilities
  • Prepare appropriate presentations for employers
  • Build effective relationships with new and current employer clients through personal, proactive and responsive service to develop opportunities in the areas of: management accounting, finance, chartered accounting, operations, marketing, HR, business technology management and for all arts/science disciplines.
  • Co-ordinate the recruiting process. Advise employers on ethical recruiting strategies and guidelines; guidance on salaries, academic programs, including multiple options within business, double degrees, arts, science and graduate co-op programs
  • Track and update recruiting database, which includes 8,500+ employers and 10,000+ contacts.

2. Contribute to the educational, professional and personal growth of participating students by helping them explore career options, develop job search skills, secure rewarding work term opportunities and gain marketable employment skills.

  • Interview and select students for admission to co-op in those programs where enrolment is limited and admission is competitive
  • Guide and support newly admitted students one-on-one and in sessions throughout each of two terms. Prepare and present workshop on introduction to co-op for assigned group, respond to questions and provide feedback, ensuring their understanding of the co-op process and requirements
  • Advise students on job search strategies to prepare them for the work term; guidance on resume and cover letter writing, interview preparation, career and industry opportunities through a co-op speakers’ series, report writing, social adjustment and appropriate work habits
  • Advise students on the development of learning objectives for their work terms and assess their initial written submissions. Review progress in meeting objectives with both students and their employers at the work term visit, and in student work reports and their final self-evaluation at debrief meetings

3. Monitor the quality of positions, student performance during work terms and satisfaction levels of stakeholders.

  • Assist employers in developing job descriptions and approving them prior to posting, approximately 500-700 job postings annually.
  • Schedule and conduct work term visits, 250-300 annually, to monitor quality of positions and satisfaction of stakeholders
  • Provide mediation and guidance to students and employers during the work term, including availability after hours to resolve issues such as performance problems, inappropriate job responsibilities, and interpersonal conflicts which can result in highly charged, emotional situations
  • Investigate terminations and provide students with guidance about the appeal process when their status in co-op is reviewed
  • Ensure employers complete evaluations of students and they are reviewed all stakeholders as appropriate

4.Promote and provide information about co-op at Laurier.

  • Establish and maintain linkages with assigned professional associations for networking and professional development; organizations may include Human Resources Professionals Association of Ontario, Insurance Institute of Canada, Supply Chain and Logistics Canada, Institute of Chartered Accountants of Ontario, and various boards of trade.
  • Provide information and guidance to faculty, high school students, and parents at events such as the Ontario University Fair and Campus Open Houses; communicate and meet individually with students and their parents

5. Manage individual projects to support the department.

  • Collaborate in the development of policies and procedures to facilitate the effectiveness of the Co-op centre
  • Ad hoc projects as required

Qualifications

  • Minimum undergraduate degree plus three (3) years related experience in job development, employment advising, and sales/marketing
  • Comprehensive understanding of the private, public, and not-for-profit sectors, current employment market conditions, job search techniques, and of opportunities that exist for work-integrated learning, particularly within the GTA
  • Knowledge of Laurier’s academic and co-op programs and principles of experiential learning
  • Effective verbal and written communication and interpersonal skills, strong presentation skills
  • Excellent organizational skills and ability to focus on multiple priorities,
  • Able to work autonomously, balance competing priorities in a fast-paced work environment
  • Flexibility and willingness to a) respond to students and employers after hours and b) travel within a defined geographic territory and to the Waterloo campus, including overnight stays in Waterloo each term
  • Access to a reliable vehicle

This position is responsible for developing and co-ordinating co-op employment in the Toronto area, especially for students in the Lazaridis School of Business & Economics. The successful applicant will be required to manage a territory in Toronto. A home-based office in Toronto is preferred. Travel is required to the Waterloo campus throughout the term.

Hours of Work

This is a full-time, Limited term position with an expected end date of December 22 2023. Regular hours of work will be 35 hours per week, Monday to Friday, with occasional work in the evenings. When possible, the manager will adjust the schedule so that no more than 35 hours are worked in week.

Compensation

Band: EX-H

Salary Range: $ 65,048 – $81,310 plus an additional 13% cost of living allowance for the Toronto area, if applicable.


All Laurier employees and students are required to comply with the University’s
Covid-19 mandatory vaccination policy. Effective May 1st, Wilfrid Laurier University will pause its proof of vaccination requirements. Should these recommendations change, vaccination requirements can be reinstated on short notice. Community members should remain up-to-date with their COVID-19 vaccinations.

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier’s Employee Success Factors.

Equity, diversity and creating a culture of inclusion are part of Laurier’s core values and central to the Laurier Strategy. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any minority sexual and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives. Candidates from other equity deserving groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity & Accessibility. We have strived to make our application process accessible, however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact Human Resources. Contact information can be found at careers.wlu.ca/content/How-to-apply/

Should you be interested in learning more about this opportunity, please visit www.wlu.ca/careers for additional information and the online application system. All applications must be submitted online. Please note, a resume and cover letter will be required in electronic form.

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