Submissions Specialist – pharma

Publicis Groupe

Company Description

Publicis is an omni-channel communications agency with over 600 employees across our Canadian operations. The office is the largest in our industry in Canada and boasts talent across various disciplines of marketing and advertising expertise. Publicis carries a balanced split of Canadian, U.S. and Global clients for which we are Agency of Record. Publicis supports a range of D&I actions through our Driving Change team as well as giving back to the community through a long-standing participation in the Out of the Cold Program. With a strong, active and familial culture, Pub United is the agency’s social club, hosting events as wide reaching as Curling, Trivia Nights and more.

Job Description

As a Submissions Specialist at Publicis Health Toronto, you will report to the Director, Medical Editor. You will be responsible for preparing screenshots of digital marketing content, submitting this content into various submission platforms, and maintaining internal training and process documents. The role will be perfect for you if you have strong organizational and coordination skills, and a desire to work in a collaborative team environment. You should be able to work well in a rapidly changing, dynamic environment, and have excellent written and verbal skills.

Responsibilities include:

  • Using Snagit or Nimbus Pro to take screenshots of digital marketing content
  • Liaising with cross-functional team members, specifically project managers to ensure there are clear communication lines and escalation pathways
  • Submitting materials into submission platforms
  • Adding any applicable annotations to submissions
  • Ensuring timely submission of materials
  • Maintaining familiarity with FDA and industry standards to ensure that documents meet or exceed regulatory requirements and guidance
  • Monitoring timelines for assigned projects and updating the Director if deliverables are at risk
  • Contributing to the development of process improvement tools and revisions of internal policies and procedures affecting submissions


  • Bachelor degree (preferred) in life or clinical sciences
  • 2+ years of pharmaceutical marketing experience Knowledge and Skills
  • Ability to understand and absorb scientific content
  • Quick learner • Ability to respect established timelines, expectations, priorities and objectives
  • Ability to work under pressure
  • Strong attention to detail and accuracy in work
  • Versatile and comfortable in a multitasking environment
  • Proactive team player with strong interpersonal skills
  • Excellent organizational skills
  • Excellent written and verbal communication, planning, critical thinking
  • Proficiency with various applications including Adobe Acrobat, Microsoft word, Excel, and PowerPoint
  • Solutions oriented
  • Takes ownership and drives positive, collaborative results
  • Exercises good judgement with defined procedures and policies to determine appropriate action 

Additional Information

Publicis Canada is committed to building a diverse workforce representative of our community. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply. If you require a specific accommodation please contact Human Resources at 416-925-7733 or by email at [email protected]

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