Student Information Systems Coordinator – C2223/196

Saanich Schools (School District #63)

Current Shift: 8:30am- 2:30pm Monday to Friday

(Includes 1-hour unpaid lunch)

Schedule may be flexible based on the needs of the school; there is a possibility that this could be shifted to a 4-day work week.

11 months per year while regular classes are in session

Pay Rate: $27.06


Classification: Clerical

POSITION: Student Information Systems Coordinator II


Under limited direction of the School Administrator(s), manages student data on the school-based administrative network to meet School, District and Ministry requirements, provides support to school based personnel for use of the school administrative system and other related software.


  • Sets up and manages security of the school administrative data system ensuring data confidentiality and system integrity
  • Under direction of Administrator(s) creates complex timetables for staff and students
  • Coordinates and manages the electronic transfer of student grades from teachers
  • Liaises with Admin Team/Counselling Team to resolve student issues (e.g. timetable, graduation requirements)
  • Enters, manages, verifies and responds to queries about all school based student data (e.g. Ministry requirements, Graduation requirements, report cards, timetables, PR cards, attendance) for all reporting processes using the administrative computing systems
  • Provides recommendations for system development and implementing changes on student data system; coordinating changes with the district office and/or feeder schools(s)
  • Compiles, extracts, develops and generates data reports electronically between schools, the district and the ministry
  • Supports staff on a range of software applications and creates instructional memos for staff use
  • Generates and customizes computer forms and reports using a wide range of software programs
  • Troubleshoots software problems
  • Prepares complex documents, reports and correspondence
  • Maintains regular back-upsand is responsible for archival database for the school
  • Provides record of incoming/outgoing students

* Performs other assigned duties that are within the area of knowledge and skills required by the job description.


  • Grade 12
  • Four years’ related experience, at least two of which must be using a school-based administrative software system
  • Certificate in Office Administration
  • Experience or training in the use and support of school based student information systems
  • Minimum word processing speed of 50 W.P.M.
  • Working knowledge of Ministry requirements for 1701 Data Collection and District/School Reporting processes
  • Working knowledge of BC Graduation Requirements

* Or an equivalent combination of training and experience.


  • Demonstrated ability to continually adapt to changing technical environments, organizational cultures and Ministry and District requirements
  • Demonstrated effective communication skills
  • Proficiency with database applications, word processing and spreadsheet applications
  • Ability and aptitude to work with detail, precision and accuracy
  • Strong analytical and problem-solving skills
  • Ability to maintain the confidentiality of sensitive information as it relates to school operations and student information
  • Ability to organize, prioritize and meet workload deadlines
  • Ability to work independently or as part of a team

Job Type: Part-time

Salary: $27.06 per hour


  • Dental care
  • Employee assistance program


  • Day shift
  • No weekends

Work Location: One location

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