SILR Program Assistant

This place is part of the Non-Tutorial Employees Affiliation (NASA). 

This place has an finish date of 12/31/2025 and presents a complete advantages bundle which might be seen on our Advantages Overview web page .

Location – South Campus Edmonton

Working for the College of Alberta

The College of Alberta acknowledges that we’re situated on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to complement our vibrant neighborhood.

The College of Alberta is teeming with change makers, neighborhood builders, and world shapers who lead with objective every day. We’re residence to greater than 40,000 college students in 200+ undergraduate and 500+ graduate packages, over 13,000 college and workers, 260,000 alumni worldwide and have been acknowledged as one in all Canada’s Greenest Employers for over a decade.

Your work could have a significant affect on an interesting cross part of individuals—from our college students and stakeholders, to our famend researchers and innovators who’re fairly actually curing ailments, making discoveries and producing options that make the world more healthy, safer, stronger, and extra simply.

Working for the Division/School 

Workplace of the Vice Provost Indigenous Programming and Analysis

Place 

The Program Assist is accountable for the continuing administration of the Supporting Indigenous Language Revitalization (SILR) project, together with administrative administration, particularly associated to finances issues and reporting necessities and normal administrative assist to the BHP Basis Grant.Offers program particular assist to:Government Director for the Supporting Indigenous Languages Revitalization Challenge (SILR), together with Curriculum Director and Analysis Affiliate. 

Duties 

• Drafts and/or generates routine communications. Proofreads and reformats doc.
  
• Gathers data from workplace information to draft emails, memos, and different paperwork for supervisor overview. 
• Manages correspondence for this system or service. Evaluations and prioritizes each day incoming correspondence and initiates or completes motion relying on the complexity of the difficulty.
  
• Maintains web sites, blogs, or different social media units. Creates new internet pages when required. Updates data/ information inside the content material administration system. 
• Prepares briefing supplies for conferences and committees 
• Manages the calendars of a bunch of administrative or tutorial leaders.
  
• Organizes conferences, conferences, seminars and particular occasions on behalf of the world/program(s).
  
• Sends out surveys or data requests. Compiles submissions for overview. 
• Organizes conferences and journey preparations on behalf of the world.
  
• Offers administrative assist for standing and particular conferences. Coordinates paperwork and agendas. Anticipates and prepares supporting supplies. Distributes assembly minutes. Might handle space particular processes or occasions (e.g. award submission, social occasion, and so on.) 
• Serves as recording secretary to space/ program /venture conferences and/or Committees. 
• Offers steerage and assists customers with the initiation of routine transactions. Escalates points to the Employees  Service Centre, assigned Human Sources Service Accomplice or assigned Finance Accomplice.
  
• Initiates transactions on PeopleSoft along with related finance and/or HR sources to make changes. For instance: eForms, PIFs, PAFs, contract requests. 
• Initiates, coordinates and submits paperwork for Particular Persevering with Tutorial appointments. 
• Creates and maintains CCID’s on Campus Options for brand new appointments, renewals and visitor entry 
• Initiates buy requisitions, buy orders and invoices via SupplyNet. Initiates vendor funds. 
• Evaluations particular person transactions and supporting documentation for accuracy, compliance to coverage and applicable authorizations. 
• Identifies, troubleshoots, and resolves transactional points. Corrects errors. Escalates broader, extra advanced points. 
• Initiates transactions along with related finance and/or HR sources to make changes. 
• Initiates appointments of Educating Assistants and Graduate Analysis Assistants as directed. 
• Assists with the administration of petty money. 
• Course of money, bank card, work together and cheque transactions.Investigates and resolves discrepancies between account transactions and account balances. Offers assist to Challenge Director(s) relating to numerous accounting rules, programs and instruments for reconciling accounts.
  
• Processes and displays any requests for petty money and money (or direct deposit) honoraria.
  
• Assists within the compilation of economic data required for numerous reporting functions, together with all reporting required by the grant agreements and RSO.

Minimal {Qualifications}

• Diploma (Ideally a diploma program in enterprise administration, accounting or human sources) or related work expertise
  
• 2-3 years of progressively accountable operational assist expertise, ideally in a post-secondary setting 
• Exhibit proficiency with, Peoplesoft HCM, Financials, Campus Options, SupplyNET., MS Workplace significantly Excel, and Google purposes 
• Wonderful laptop expertise together with proficiency in use of database, spreadsheet and phrase processing software program

Most popular {Qualifications} 

• Exhibit skill to use and cling to strict confidentiality tips, FOIPP, information administration protocols, and all related college insurance policies 
• Exhibit skill to work with massive unionized public sector and or post-secondary tutorial organizations 
• Lived expertise and a strong understanding of Indigenous views, cultures, languages and values 
• Understands and/or speaks one of many Indigenous languages could be an asset 
• Data of Indigenous protocols, data programs and practices
  
• Understanding of Indigenous communities 

Notice: On-line purposes are accepted till midnight Mountain Normal Time of the cut-off date.

We thank all candidates for his or her curiosity; nevertheless, solely these people chosen for an interview might be contacted.