Dalhousie University

Position Details
Position Information

Position Title Secretary
Department/Unit Civil & Resource Engineering
Location Halifax, Nova Scotia, Canada
Posting Number S39-23
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1
Salary $18.62 – $23.61 per hour ($31,460 – $39,901 per annum, 32.5 hours per week)
Classification C4
Provisional Statement This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary Reporting to the Department Administrator, the Secretary clerically coordinates all matters related to the graduate programs, including Graduate Coordinator support, program requirements and registration, student funding, student progress, and arrangements for oral defences and PhD comprehensive exams. Update program, course, and enrollment information on university-wide electronic records systems.
Key Responsibilities
  • Monitor progress records/documents for students registered in the Department’s programs, tracking that program requirements are completed, and deadlines are met.
  • Coordinate graduate student funding documents, including verification with supervisors and grant-holders.
  • Verify Convocation Lists including graduate student completion of program requirements.
  • Assist with the CUPE TA/Marker hiring process for undergraduate courses.
  • Screen incoming calls, emails and in-person visits, respond to routine inquiries.
  • Assist with the planning and execution of activities and events for the department to support all programs as required.
Note Due to operational requirements, the successful applicant is required to work in-person on campus.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Required Qualifications
  • Business/Office Administration Certificate/Diploma with two years’ of relevant experience (or an equivalent combination of training and experience).
  • Computer proficiency, including Microsoft Office and other Microsoft programs.
  • Excellent organizational and communication skills.
  • Skills to multi-task, demonstrate initiative, work independently, as well as in a team environment.
  • Exhibit attention to detail, and have the ability to adapt to different work environments (online/in-person) and learn new technologies and processes as needed.
  • Previous experience in an academic environment.

Job Competencies
Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit .

Posting Detail Information

Number of Vacancies 1
Open Date 01/26/2023
Close Date 02/09/2023
Open Until Filled No
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