Dalhousie University

Position Details
Position Information

Position Title Secretary
Department/Unit Engineering – Dean’s Office
Location Halifax, Nova Scotia, Canada
Posting Number S104-23
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1
Salary $18.62 – $23.61 per hour ($31,460 – $39,901 per annum, 32.5 hours per week)
Classification C4
Provisional Statement
About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary The Faculty of Engineering at Dalhousie University provides an opportunity to be part of an excellent engineering school in a leading, research-intensive Canadian University. Reporting to the Administrative Coordinator, the Secretary would provide secretarial and clerical support for the Faculty of Engineering, Office of the Dean.
Key Responsibilities
  • Prepare invoice requests for the Faculty through direct requests or through email.
  • Prepare/input information from invoices into spreadsheets for upload once a month. Reconcile Accounts Receivable list.
  • Provide reception for the Dean’s Office.
  • Assist with maintaining stationery and office supplies, photocopying, and other office procedures.
  • Assist with event planning, catering and room booking requests.
  • Receive and direct appropriately all mail related to admissions. Date-stamp all language test results from students who speak English as an additional language, log and file accordingly.
Note Due to operational requirements, the successful applicant is required to work in-person on campus.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Required Qualifications
  • Business/Office Administrative Program with two to three years’ related work experience (or equivalent combination of training and experience).
  • Proficient in Microsoft Office suite (Word, Excel, Access).
  • Excellent communication (both written and oral), organizational and interpersonal skills.
  • Ability to work independently in a busy office setting and prioritizing the workload.

Job Competencies
Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit .

Posting Detail Information

Number of Vacancies 1
Open Date 03/15/2023
Close Date 03/22/2023
Open Until Filled No
Special Instructions to Applicant
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