Research Project Coordinator

University of Waterloo


This position is to provide support to the Principal Investigators in the administration of their research program, which includes several complex multi-institutional and multi-partner projects. The Research Project Coordinator will work closely with the Principal Investigators, other research group staff, and researchers from other academic institutions to coordinate research data management and will be responsible for administration tasks including budgeting for internal tracking and funding proposals and the coordination of a training tracking program.

This position is contingent upon funding.


Laboratory and Field Program
  • Coordinate and implement laboratory and field safety procedures and training protocols
  • Assist graduate students and staff in geochemical laboratories and at field sites as needed
  • Manage the monthly laboratory safety inspections
  • Participate in and help coordinate the training of new and current graduate students/staff/co-ops at the beginning of each term and as needed
  • Back-up and organize safety paperwork for students
Research Data Management
  • Ensure graduate students, undergraduate thesis students, postdoctoral fellows and staff members within the GGR group back up their data once per term on an external hard drive
  • Make sure that students back up their data on a centrally available system, and follow the data management plan requirements, and that the metadata template is filled out correctly prior to defending their thesis
  • Coordinate with TERRE-NET researchers to upload all project data to a third-party cloud-based server, and organize the data uploaded
Contribute to the overall management of groundwater geochemistry and remediation program
  • Conduct administrative duties (e.g. analytical billing, budget tracking, travel claims)
  • Assist with staff and student pay (work with PIs for payroll allocations, co-op student pay, graduate student stipends)
  • Assist in the preparation of grant applications that support the research program (particularly budget development and justification, updating of CVs)
  • Apply for and renew research licenses (e.g., for research conducted in the NT and YT)
  • Participate in the hiring of new co-op students (create postings, conduct interviews, hire through Workday)


  • BSc in Earth Sciences or a related discipline
  • Experience with Unit4, Concur, making purchase requisitions, analytical billing, internal invoicing is an asset
  • Experience with budget tracking for concurrent research projects
  • Experience with geochemical laboratory and field site procedures
  • Conference call and meeting organization is an asset
  • Proficiency in MS Word, Excel, Powerpoint
  • Report-writing skills
  • Detail-oriented, highly organized
  • Knowledge of geochemistry, hydrogeology and contaminant transport processes is an asset
  • Full G License is an asset
  • Must work well both independently and in a team environment

Equity Statement:

The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.
The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at [email protected] or 519-888-4567, ext. 45935.

Apply Now
To help us track our recruitment effort, please indicate in your cover/motivation letter where ( you saw this job posting.

Leave a Reply