Research, Awards & Honours Officer

University of Toronto

Date Posted: 09/19/2023
Req ID: 34015
Faculty/Division: Temerty Faculty of Medicine
Department: Ofc of the Vice Dean, Medical Education
Campus: St. George (Downtown Toronto)
Position Number: 00055584


About us:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Office of the Vice Dean, Medical Education provides strategic and operational leadership and support for the alignment and integration of learner supports and programs, faculty processes, and systems across the continuum of medical education, which is composed of the MD Program, Postgraduate Medical Education and Continuing Professional Development. We strive to achieve that mandate in collaboration with other members of the Temerty Medicine community, including our affiliated health care institutions.

As Research, Awards & Honours Officer, you will play a key role in developing, recommending and implementing strategies, plans and process improvements for funding and awards activities across the Medical Education portfolio. You will liaise and foster positive relationships with internal and external stakeholders, including to identify, promote and provide advice and guidance about grants and awards relevant to individual faculty and to the portfolio in general. Using your strong research and analytical skills, you will play an integral role in researching and recommending new and highly relevant funding opportunities, and supporting identified research activities aligned with strategic priorities including through the implementation of literature reviews, development, distribution and collection of surveys, analysis of data,and drafting summaries of research results. You will draw upon your strong communication skills to develop and implement communication plans, create reports, and write and edit targeted communications. Your strong analytical skills as well as your background applying policies will enable you to play a key role in research funding and award application and adjudication strategies and processes.

Your responsibilities will include:

  • Developing, recommending and implementing strategies, plans and process or workflow improvements for funding and awards activities, in consultation with key stakeholders
  • Researching, recommending and promoting funding and award opportunities
  • Providing advice about and implementing research funding and award application and adjudication processes
  • Developing and implementing communication plans including creating reports, delivering presentations, and drafting and editing other communication materials to support and promote research funding and award application and adjudication processes
  • Developing project schedules including milestones, critical path, timelines, deliverables and reporting
  • Planning and estimating financial resources required for programs and/or projects

Essential Qualifications:

  • Bachelor’s Degree or acceptable combination of equivalent experience.
  • Minimum five (5) years’ of relevant work experience in research administration, including managing grant proposal processes and reporting in a health-related or multi-disciplinary research institution, with a record of successful performance.
  • Demonstrated experience in liaising with senior administrators, including responding to and handling matters sensitive and/or confidential nature
  • Ability to foster and maintain effective relationships with all levels of faculty, staff, students, senior administration and external constituents
  • Experience identifying funding opportunities
  • Experience conducting detailed analysis and reporting
  • Demonstrated experience drafting documents including writing and editing, including the ability to write concise and informative reports and proposals
  • Demonstrated experience supporting faculty/researchers in the preparation, creation and editing of grant and/or award submission materials
  • Demonstrated experience supporting funding and/or award application and adjudication process
  • Demonstrated end-to-end project coordination
  • Strong proficiency with personal computers and related software, including advanced proficiency in MS Word and Excel
  • Ability to understand a complex relational database on research funding
  • Excellent interpersonal, listening and problem-solving skills
  • Strong decision-making skills; superior planning and project management skills with a focus on executing and competing tasks under pressure and within deadlines
  • Ability to maintain a broad perspective
  • Evidence of commitment to equity, diversity and inclusion, including the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

To be successful in this role you will be:

  • Adaptable
  • Communicator
  • Organized
  • Proactive
  • Problem solver
  • Resourceful

Closing Date: 10/03/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 — $76,284 with an annual step progression to a maximum of $97,556. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Research Administration & Teaching
Recruiter: Amanda Di Fonzo

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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