Research and Scholarly Activities Assistant

University of British Columbia

Workers – Union

Job Class
CUPE 2950

Job Profile
CUPE 2950 Salaried – Administrative Assist 4 (Gr8)

Job Title
Analysis and Scholarly Actions Assistant

Schooling Program Assist Division of Paediatrics College of Medication

Compensation Vary
$4,601.00 – $4,953.00 CAD Month-to-month

Posting Finish Date
November 28, 2023

Notice: Functions shall be accepted till 11:59 PM on the day previous to the Posting Finish Date above.

Job Finish Date

This supply is conditional upon profitable completion of a Legal File Verify.

This place is situated inside a health-care facility, subsequently, the profitable candidate shall be required to offer verification of full vaccination towards Covid-19 supplied previous to the beginning date, as required by a provincial well being mandate.

At UBC, we imagine that attracting and sustaining a various workforce is vital to the profitable pursuit of excellence in analysis, innovation, and studying for all school, employees and college students. Our dedication to employment fairness helps obtain inclusion and equity, brings wealthy variety to UBC as a office, and creates the required situations for a rewarding profession.​​​​​​

Job Abstract
The Analysis and Scholarly Actions Assistant helps and maintains the analysis and scholarly actions of trainees throughout the UBC Division of Pediatrics. This place tracks and facilitates the analysis curriculum for learners at the assorted campuses for Pediatrics in British Columbia and promotes the analysis endeavors of trainees for the subsequent technology of well being researchers. This place will present administrative assist for the trainee’s actions involving analysis tasks, high quality enchancment tasks, analysis course, analysis competitions, presenting abstracts, Tutorial Half Days, Rounds and Advances, Journal Membership and different scholarly actions. The place additionally gives administrative assist for the Analysis Director and works with the Resident Analysis Course Coordinator and Journal Membership Coordinator. The Assistant will have glorious organizational and coordination expertise and have the opportunity to liaise with trainees about their ongoing analysis tasks and different scholarly actions . This place is required to recurrently make the most of and troubleshoot a variety of digital platforms that assist Program operations, and anticipated to take care of a complicated degree of understanding of their construction. The place additionally engages with many school members and administrative results in assist growth of recent digital infrastructure and instruments to assist trainees and Packages. This place will preserve the annual calendar for analysis and scholarly actions, prepare for analysis of analysis and scholarly actions, present planning and assist of analysis and scholarly occasions, put together written correspondence and periodic reviews. Performing different associated duties will be required from time to time.
Organizational Standing

This incumbent reviews to the Schooling Program Supervisor and additionally liaises with the Analysis Director, Affiliate Head, Schooling, Residency Program Co­Administrators, Senior Supervisor Schooling, Analysis Course Coordinator and Journal Membership Coordinator. The Analysis Assistant is predicted to work intently with and present assist of analysis / scholarly educational actions for medical college students and pediatric residents. They will work collaboratively with the Analysis Head and Analysis Committee to guarantee that the analysis and scholarly exercise parts of the program are operating easily.

The administrative workplace of UBC Division of Pediatrics is situated at BC Kids’s Hospital in Vancouver. The Division is one of the largest and most complicated throughout the College of Medication. Packages embrace the Normal Pediatric Residency, 18 Pediatric Subspecialty Divisions, the Core Pediatric Yr 3 and 4 Scientific Clerkships. There are over 60 Scientific Fellows, a number of Chief Residents, over 70 Pediatric Residents, and over 300 medical college students.

Work Carried out

Analysis Assist:

  • ­Assist effort to take care of related databases to make sure monitoring of analysis and high quality enchancment tasks within the division

  • Work with Analysis course chief to develop total schedule and liaise with the curriculum / Tutorial Half Day committee on timing for the residents  within the analysis settings. This place will be accountable for getting into the knowledge to create and preserve the schedule and will be the level of contact relating to any schedule adjustments.

  • ­Prepare logistics for Analysis course together with room bookings, distributed schooling bookings, coordinate audio system, handouts and studying assets forward of time. Monitor course session attendance.

  • ­Put together and distribute the evaluations of classes and of the total course. Guarantee suggestions goes again to audio system and present report to the course director. Put together a temporary report at the finish of every course for informing future classes.

  • ­Guarantee Tri­Coucil Coverage Assertion and analysis course completion info goes into residents’ portfolio.

  • ­Understands the vital parts within the resident analysis curriculum and actively assist plan and enhance the course from yr to yr. Be ready to bother shoot if parts of the curriculum usually are not working effectively.

  • ­Establish on­line modules for residents / fellows who’ve missed key lectures of the course and monitor completion of those modules.

  • ­Act as a level particular person for questions round the resident analysis undertaking, each for mentors and residents, and direct residents to applicable on-line / UBC assets and mentors.

  • ­Monitor residents’ progress within the analysis program utilizing the ‘Analysis Passport’ device within the division and different measures which can be developed to assist residents’ progress. Be ready to establish when a resident is getting behind on main milestones and work with the Analysis Director to assist residents.

  • ­Assist residents and their mentor to reinforce communication round analysis tasks.

  • ­Distribute, accumulate and summarize analysis reviews.

  • Distribute course analysis in Qualtrics for the September to December Analysis course

  • ­Present an annual report on the analysis undertaking course of.

  • ­Manage the Mini­Grant Competitors together with bulletins, receiving proposals, organizing assessment, and checking funds’s eligibility.

  • ­Be conscious of awards and grants that residents could qualify for, and assist them in making use of.

Scholarly Actions:

  • ­Work with residents and school leaders to arrange Journal Membership. Duties embrace serving to to schedule matter areas, affirm school members, logistical assist with room bookings, taking attendance, distributing articles and posting info about the Journal.

  • Coordinate resident educational half day and simulation classes. Prepare logistics for room reserving, digital / IT setup, put together month-to-month attendance reviews, accumulate suggestions for audio system and submit trainee information to the Tutorial Curriculum Committee

  • ­Coordinate evaluations of Journal Membership and guarantee suggestions goes to the residents and into their portfolio.

  • ­Coordinate the Division’s involvement in Have a good time Analysis Day, the Western Society of Pediatric Analysis, Canadian Pediatric Society and different scholarly conferences.

  • Coordinate annual bootcamp & orientation for first yr residents. Prepare logistics for room reserving, digital setup if required, and administer instructing evaluations.

  • ­Supplies administrative assist to the Summer season Course Chief and monitor resident involvement with the course.

  • ­Supplies administrative assist and logistical oversight over the show rooms at the annual CaRMS Interview Week for the residency program.

  • ­Helps the planning and occasion day actions for the publish graduate Orientation Day for residents and fellows.


  • ­Administrative assist to the Analysis Committee, together with logistical duties of room bookings, scheduling conferences, creating agendas, taking minutes, and reminding school of motion objects.

  • ­Coordinate course of for analysis awards. Monitor nominations and assist the voting course of.

  • ­Play a supporting position in varied schooling retreats and actions with different instructional employees.

  • ­Different administrative duties and associated duties.

Consequence of Error/Judgement
If work or selections made about the undertaking are incorrect, outcomes are discarded. This place is predicted take applicable care of analysis knowledge. Inappropriate or careless exercise could consequence within the loss of knowledge as effectively as key scholarly alternatives for medical college students and residents.
Supervision Acquired
As soon as educated, obligations needs to be carried out independently and can report weekly to the Schooling Coordinator. Course of educational tasks shall be mentioned by a staff strategy. Scholarly actions should meet Royal Faculty accreditation pointers.
Supervision Given
Supervises up to and together with one (1.0) FTE ongoing, everlasting employees member, and/or up to and together with 5 (5) short-term employees, college students, and/or volunteers.
Minimal {Qualifications}

  • Excessive Faculty commencement, plus a two yr post-secondary diploma, plus 4 years of associated expertise, or an equal mixture of schooling and expertise.

  • Willingness to respect various views, together with views in battle with one’s personal.

  • Demonstrates a dedication to enhancing one’s personal consciousness, data, and expertise associated to fairness, variety, and inclusion.

Most popular {Qualifications}

Administrative expertise in medical schooling or in offering analysis assist strongly most popular. The superb candidate will have had some publicity to scientific analysis or fundamental understanding of common analysis processes. Potential to work as half of a staff on main schooling occasions as effectively as an capacity to work independently. Has robust info expertise expertise for monitoring knowledge and utilizing databases. Requires efficient oral and written communication expertise as effectively as confirmed organizational, time administration, and interpersonal expertise. Familiarity with UBC or different college medical analysis processes will be an asset.

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