Research Accounting Assistant

University of Alberta

This place is part of the Non-Educational Employees Affiliation (NASA).

This place has an finish date of Could 16, 2025, and affords a complete advantages bundle which may be considered on our Advantages Overview web page .

Location- This function is hybrid with a mixture of distant and in particular person.

Working for the College of Alberta

The College of Alberta acknowledges that we’re situated on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to counterpoint our vibrant neighborhood.

The College of Alberta is teeming with change makers, neighborhood builders, and world shapers who lead with function every day. We’re house to greater than 40,000 college students in 200+ undergraduate and 500+ graduate applications, over 13,000 college and employees, 260,000 alumni worldwide and have been acknowledged as one in every of Canada’s Greenest Employers for over a decade.

Your work can have a significant affect on an interesting cross part of individuals—from our college students and stakeholders, to our famend researchers and innovators who’re fairly actually curing ailments, making discoveries and producing options that make the world more healthy, safer, stronger, and extra simply.

Working for the Division

The Canadian Mountain Community (CMN) is a nationwide analysis community funded by the Authorities of Canada’s Networks of Centres of Excellence program. CMN will probably be transitioning to Braiding Knowledges Canada (Not-for-Revenue funded by the Strategic Science Fund). Reporting to the Operation Supervisor, this place will handle and account for Community monetary transactions, together with coordination with the Finance Departments of the College, Community Members, funding companions, different associate organizations, and with the Community’s financial institution.


The Analysis Accounting Assistant can even be liable for issuing analysis funding to CMN/BKC Community Investigators, buying actions of the Community, and guaranteeing that every one transactions are carried out in an correct, constant, efficient, well timed and dependable method. The incumbent should liaise with inside and exterior purchasers and suppliers and, in doing so, acts as an envoy for the Community. As well as, the incumbent will work with exterior auditors and controller to provide required Community monetary reviews and statements. The Analysis Accounting Assistant performs an necessary function within the annual reporting to the NCE program.



  • Completes month finish reconciliation of CMN accounts and College belief and legal responsibility accounts
  • Completes month-to-month financial institution reconciliations
  • Maintains the accounting information for CMN and ensures expenditures are correctly licensed and documented in accordance with College and Sponsor insurance policies and procedures
  • Works with the Government Director to resolve inter-fund reconciliations and discrepancies in expenditure eligibility
  • Creates quarterly and annual consolidated monetary statements in accordance with Canadian Typically Accepted Accounting Ideas for all working accounts, full with variance evaluation, for Administration and Finance and Audit Committee overview
  • Screens and performs monetary and variance evaluation on accounts, actions, and transactions; identifies anomalies or non-budgeted transactions and resolve discrepancies
  • Develops Normal Working Procedures for all monetary transactions and actions of CMN 
  • Prepares all paperwork required for issuance of analysis grants and works with the UofA finance service to launch analysis funding to different Community establishments
  • Helps the Government Director within the growth of the Community’s consolidated price range and monetary plan to make sure completeness and accuracy of budgets
  • Collects and evaluations annual monetary reviews from all CMN funded initiatives (together with reviews on matching funds). Checks for accuracy and monetary variances, and inquires with investigators/RSO on these variances
  • Responds to monetary inquiries from Administrators, Monetary Providers, Community investigators, Analysis Service Workplace, Provide Administration, and CRA


  • Screens every day actions to make sure accounts payable/receivable and reconciliation processes are accomplished in a well timed method
  • Creates invoices and ensures their fee is processed inside the internet interval
  • Chargeable for all buying actions required for the CMN administrative workplace operations
  • Beneath the route of the Government Director, points grants to Community investigators. Works with Finance Providers and ensures that funding is disbursed from the legal responsibility account and obtained on the recipient’s establishment
  • Ensures all CMN transactions are utterly and precisely recorded within the accounting software program
  • Completes journal entries and extracts information for evaluation and administration abstract from the accounting software program
  • Opinions the journey and expense claims processed by the Administrative Assistant as wanted to make sure compliance with UAPPOL Insurance policies
  • Beneath the route of the Government Director, works with the exterior auditors to finish their overview of the Company’s yr finish
  • Ensures the accuracy of GST & payroll reporting and well timed remittance to CRA, communicates with CRA as required


  • Accounting diploma (equal mixtures of education and expertise will probably be thought-about)
  • Minimal 3-5 years’ expertise with monetary reporting, budgets, and monetary reconciliation required
  • An in-depth understanding of usually accepted accounting rules
  • Demonstrated experience in monetary processes and inside controls
  • An understanding of inside and exterior audit necessities
  • Expertise in managing budgets and monetary spreadsheets and reviews together with consolidation of monetary statements
  • Analytical and monetary modelling expertise with intermediate to superior spreadsheet skills
  • Appreciable expertise with massive complicated finance methods
  • Demonstrates a high-level group and time administration expertise
  • Wonderful communication expertise, each written and verbal, with a capability to speak with a variety of stakeholders
  • Should be customer support oriented
  • Should be element oriented, versatile and in a position to work with ongoing and tight deadlines, prioritize conflicting duties and have wonderful organizational expertise
  • Skill to make accountable selections, preserve confidentiality, work nicely independently and as a part of a crew
  • Familiarity with PeopleSoft an asset
  • Familiarity with Etrac, Beanworks, Zoho Expense, & Quickbooks 

On the College of Alberta, we’re dedicated to creating an inclusive and accessible hiring course of for all candidates. In the event you require lodging to take part within the interview course of, please tell us on the time of reserving your interview and we’ll make each effort to accommodate your wants.

Notice: On-line purposes are accepted till midnight Mountain Normal Time of the time limit.

We thank all candidates for his or her curiosity; nevertheless, solely these people chosen for an interview will probably be contacted.

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