Registration Coordinator

Dalhousie University

Position Details

Position Information

Position Title Registration Coordinator

Department/Unit OLCD

Location Halifax

Posting Number S405-22

Employee Group NSGEU Local 77

Position Type Term

Duration of Contract (if applicable) One (1) year

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $23.70 – $30.06 per hour ($40,061 – $50,808 per annum, 32.5 hours per week)

Classification C5

Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Faculty of Open Learning and Career Development (OLCD) develops and delivers innovative and diverse lifelong learning experiences for more than 5000 students annually to help them navigate the changing world of learning and work. Reporting to the Director, Enrollment, Student Services & Advising, the Registration & Student Services Coordinator is responsible for student registrations and the registration process, invoicing, processing payments, gathering financial information, and updating student registration and course records.

Key Responsibilities

Provides information, instructions and troubleshooting support to students virtually or in-person who are seeking to register for courses/certificates. Notifies clients of course cancellations as well as pre-determined alternatives or future offerings, rescheduling as appropriate.

Prepares and distributes confirmation letters, emails, forms, and correspondence.

Receives, prepares, submits quotes and applications, and prepares invoices for special group applicants in consultation with program teams.

Provides students with information to determine course suitability; regarding applications, fees, scheduling, etc.; implications for withdrawals and cancellations; and the Faculty’s Recognition of Prior Learning (RPL) and Micro credentialing options.

Processes course/registration payments as required. Issues payment receipts, responds to student inquiries about tax receipts. Calculates course fees and taxes. Monitors upcoming courses to ensure receipt of payment by deadlines and initiates follow up as required. Processes refunds in accordance with policies.

Generates end of day trans-select reports. Reconciles and balances daily financial transactions. Forward payments received for processing and deposit. Ensures receipt of post-dated cheques/pre-authorized credit card approvals. Maintains accurate accounts receivable records for collection of monies owed.


Due to operational requirements, the successful applicant is required to work in-person on campus.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

Required Qualifications

Office/Business Administration Diploma with approximately 3-5 years’ related experience in a student service and/or registration role in a post-secondary institution (or an equivalent combination of training and experience).

Demonstrated customer service experience.

Demonstrated interpersonal and communication (verbal and written) skills.

Proven ability to exercise initiative and work independently as well as in a team environment.

Demonstrated ability to work with individuals from a wide variety of backgrounds.

Demonstrated organizational skills and attention to detail.

Proven proficiency in MS Office suite (Outlook, Excel, Word).


Experience with Dalhousie systems (Banner and/or Destiny).

Demonstrated competency in another language (verbal and written).

Job Competencies

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.

Posting Detail Information

Number of Vacancies One (1)

Open Date 10/25/2022

Close Date 11/08/2022

Open Until Filled No

Special Instructions to Applicant

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