Records Coord, Design & Space

McMaster University

Monday to Friday – 37.5 hours per week

Education Level
3 year Community College diploma in Architectural Technology or related field of study.

Career Level
Requires 5 years of relevant experiences.

Job Description

Job Summary:

This position is responsible for applying engineering principles to draft, design, and modify drawings for the development of new facilities and systems. Provides expertise in regards to various codes and government regulations ensuring all work completed is in compliance with established standards. Also responsible for records keeping, archiving and retrieving all design documents for all facilities and supporting the space management process, facilitating space request forms, space inventory and maintaining the space utilization database.

Purpose and Key Functions:

  • Create, revise, and update miscellaneous drawings with AutoCAD and related software.
  • Prepare, print, copy, scan, and distribute variously sized and formatted drawings and related documents.
  • Review designs and resolve details which are not completely defined.
  • Determine the optimal combination of all preliminary information and contributing data to develop the final design.
  • Review work orders and requests to determine design requirements such as dimensions and tolerances.
  • Review drawings to check for conformance with design concepts and compliance with specifications on contract documents.
  • Confer with engineering and design staff to determine design modifications and ensure that all changes are documented and prepared in accordance with established procedures.
  • Provide quality and accuracy checks on drawings and other technical materials.
  • Provide analysis of systems and facilities that require design modification.
  • Interpret design concepts and schematics provided by others.
  • Provide training to others on the use of computer-aided design and file management software.
  • Plan and coordinate multiple projects simultaneously with internal team members and external consultants to help develop schedules, cost analysis, and technical information for projects.
  • Attend and facilitate design group meetings with consultants to review new building designs.
  • Exchange technical information with colleagues and contractors.
  • Maintain a file management system for drawings.
  • Prepare a variety of reports such as space management reports, campus statistics reports and government reports.
  • Report to, support, and assist the Manager, Space Planning and Utilization in the analysis of existing space, assessment of space requests, and the preparation of reports.
  • Update and maintain the University’s space management database.
  • Provide technical information regarding buildings and campus lands.
  • Meet with users to discuss renovation requirements of facilities.
  • Visit building and campus sites to obtain site information prior to creating a new design.
  • Update and maintain the department website which contains design drawings and specification documents.
  • Remain current with design practices, drafting standards, and construction techniques.
  • Maintain the Facilities archives, including sorting, assessing, filing, purging, and general organization of existing and new documents, both hard and digital versions.


Ongoing responsibility for supervising up to 9 casual employees at any one time.


  • 3 year Community College diploma in Architectural Technology or related field of study.
  • Requires 5 years of relevant experience.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey – Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

  • Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
  • Faculty of Health Sciences HR Office at ext. 22207, or
  • School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Vaccination Policy Statement

The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University’s Vaccination Policy-COVID-19 Requirements for Employees and Students (the “Vaccination Policy”), requires all McMaster community members, including employees, accessing a McMaster campus or facility in person to be fully vaccinated or to have received an exemption from the University for a valid human rights ground. While the Policy will be currently paused, this Policy may resume quickly and on short notice, as informed by public health advice and direction. As a result, failure to achieve and maintain fully vaccinated status or an approved human rights-based exemption may result in termination of employment. This is a term and condition of employment. The University will continue to follow the guidance of public health organizations to define fully vaccinated status.

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