Purchasing and Procurement Manager



Company Bio:

Applus+ is a global leader in the Testing, Inspection and Certification sector delivering non-destructive testing, inspection, engineering, and manpower services to the aerospace, power, and, oil and gas industries. We are a trusted partner who enhances the quality and safety of our clients’ assets and infrastructures while safeguarding their operations. We deliver this through our technical capabilities, innovative approach, and our motivated team who are committed to operational excellence.
Applus+ has achieved a significant global presence and a leading position in its target markets and regions. As a result, our teams have expanded with 19,000 professionals across the world, attracting the very best talent in the industry.
Together beyond standards.

Position Purpose:

Reporting to the Finance Director, the Purchasing and Procurement Manager will oversee and manage the purchasing and procurement processes and systems with the goal of vendor optimization, spending reduction and visibility and process design and efficiency throughout the organization. The Purchasing and Procurement Manager interacts and works closely with other members of the finance organization, regional business unit leadership, category managers, vendors and the global purchasing group based in Spain.

Due to the nature of this position there will be on-call and overtime requirements as well as some travel.

This exciting opportunity is available to candidates local to the Edmonton area.

Duties and Responsibilities:

Full vendor management including but not limited to:
  • Negotiate vendor pricing to maximize savings.
  • Set preferred vendors for each category spend to minimize total vendors and maximize savings through bundled negotiated pricing.
  • Review, validate and process all new vendor requests adhering to Company policy and ensuring vendor optimization.
  • Ensure all vendors are set up correctly by category, PO/Non-PO, qualification packages, preferred payment terms, payment information, etc.
  • Perform vendor review and enact corrective actions as needed.
  • Maintain vendor master data and perform routine and required updates as needed.
  • Review vendor contracts and redline for required changes in terms that are beneficial to the Company.
  • Manage goods received not invoiced (GRNI) including but not limited to sending out goods receipt reminders, validating accuracy of GRNI to ensure accurate monthly financials.
Manage Company purchasing system Ariba for Canada, including but not limited to:
  • Identify, create, and manage vendor and punchout catalogs to ensure ease of purchasing for all departments.
  • Ensure correct system functionality with GL mapping by category, category spend classifications to ensure accurate costing of all purchases.
  • Define and manage Ariba workflow approvals in line with Energy & Industry and Canada Decision Level Authorities.
  • Ensure setup and training for accurate timely goods and service receipt in Ariba.
Manage Company fleet and fuel program including but not limited to:
  • Vendor lease, maintenance and fuel selection to maximize savings and meet operational requirements.
  • Track monthly vehicle utilization, maintenance and fuel spending reports; create fleet management dashboards for operational visibility.
  • Manage, review, and approve all vehicle disposals and acquisitions based on current fleet utilization.
  • Review and validate accuracy of coding for vehicle leasing, maintenance and fuel to ensure accurate SAP coding.
  • Review spending to ensure compliance with Company policies.
Manage Company travel program including but not limited to:
  • Travel vendor management.
  • Travel spending and operational visibility via dashboards.
  • Travel policy compliance and training.
Other managerial duties and responsibilities including:
  • Develop, implement and drive purchasing strategies and policies to maximize cost savings, improve operational purchasing visibility and develop purchasing synergies for all regions in Canada.
  • Build relationships with key business partners in Business Operations, IT, Accounting, Human Resources and Finance to develop purchasing strategies and reduced vendor pricing.
  • Manage office lease renewals, new office leases and office closures including tracking lease expirations dates, setting up and canceling utilities and confirming accurate monthly lease payments.
  • Provide routine operational training on purchasing policies and systems; develop easily accessible training and quick reference guides.
  • Track and report on required savings; use those metrics to plan further savings initiatives and strategies.
  • Act as change agent to lead significant purchasing and procurement projects that impact other departments.
  • Adhering to organizational policies and procedures, including but not limited to Applus Code of Ethics and Confidentiality Agreements.
  • Other duties may be assigned as deemed necessary.

Knowledge and Skills:

  • Firmly adheres to the values and ethics of Applus. Exhibits honesty, discretion, confidentiality, and sound judgment.
  • General knowledge of purchasing and procurement processes.
  • Analytical capabilities for procurement needs assessment and solutions identification for savings that positively impact operations.
  • Strong organizational skills with demonstrated ability to prioritize, solve problems, and consistently meet deadlines.
  • Proven team leadership skills and the ability to influence others at all levels of an organization.
  • Ability to be multifunctional and to work with appropriate departments and regions for the development of shared services and opportunities, staff management and to maximize use of internal resources.
  • Ability to work independently and be self-directed while still supporting the team as a whole.
  • Excellent customer service focus, ability to quickly build strong working relationships with business partners and colleagues.
  • Strong verbal and written communication skills matched with the ability to negotiate and build relationships with key stakeholders.
  • Must be able to perform in a fast-paced environment with ability to manage competing priorities, multi-task and change priorities with minimal supervision.
  • Strong computer skills in MS Office and other software applications.

Education and Work Experience:

  • Bachelor’s Degree in Business Administration, Accounting, Supply Chain Management, or a related field is required.
  • 5+ years’ related experience in Procurement and Purchasing.
  • Experience and overall understanding of an Enterprise Resource Planning (ERP).
  • Experience with SAP and Ariba is required.
  • Experience in vendor negotiations and vendor contract review is required.
  • Equivalent industry experience combined with other formal training and accreditations may be accepted.

Working Conditions:

  • The physical environment requires the employee to work inside an office environment, protected from weather conditions but not necessarily from temperature changes.
  • The work is primarily sedentary.
  • The noise level in the work environment is usually quiet to moderate.
  • Work outside of normal business hours will be occasionally required.
  • Overtime required during the week and weekend with work volume.
  • Ability to be flexible with work schedules and respond to requests without advance warning or notification.
  • Occasional to frequent travel will be required within Canada.
We are an equal opportunity employer and encourage applications from all qualified individuals. We are committed to providing a diverse and inclusive work environment where every employee feels valued and respected. We will consider accessibility accommodations to applicants upon request.

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