West Neighbourhood House

Project Management Assistant

World Meteorological Organization (WMO)

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JOB DESCRIPTION

Results of Service
Reporting on to the Senior Building and Amenities Administration Affiliate (SCFMA), the incumbent will likely be chargeable for the route, coordination, implementation, execution, management and completion of assigned tasks, making certain consistency and compliance with Bureau of Administration and Providers (ADB) insurance policies, commitments and targets. This incumbent is chargeable for finishing tasks on time, inside finances allotments and to accredited specs. To this finish, the incumbent performs a wide range of duties together with, however not restricted to, coordinating with stakeholders; setting deadlines; assigning obligations; monitoring and speaking the progress of the tasks.
Work Location
Montreal
Anticipated length
Six (6) months with the opportunity of an extension as much as 11 months.
Duties and Obligations
THE ORGANIZATIONAL SETTING The Security, Safety and Common Providers Part (SSG) is chargeable for the planning, coordination and administration of convention and workplace companies, commissariat operations, rental of workplace house and convention rooms, stock, in addition to general constructing administration, together with liaison with the constructing administration in relation to workplace administration, upkeep and building companies, and distribution of publications and different documentation to the Secretariat, Delegations, assembly contributors and different clients; administration and provision of stationery provides for the Secretariat. MAJOR DUTIES AND RESPONSIBILITIES Perform 1 Offers administrative help to make sure the logistics and sources allocation for challenge implementation in coordination with GFM, reaching outcomes corresponding to: • Put together or help in reviewing tasks’ necessities by analysing content material of requests. • Put together or help in drafting and/or sending e-mails and letters so as to present a well timed reply to stakeholders. • Course of requisitions for items and/or companies. • Course of Direct Buy Orders (DPOs) in accordance with the ICAO Procurement Code, by elevating requisition or making certain completion of request. • Coordinate with stakeholders concerning the gathering and dissemination of information associated to the challenge(s). • Help within the request for costing of tasks, by coordinating with inner colleagues and PSPC. Perform 2 Prepares, or assists in reviewing and finalizing, challenge paperwork associated to SSG actions; reaching outcomes corresponding to: • Develop documentation associated to the enterprise of the SSG group. • Keep concentrate on course of evaluation with an understanding of technical issues and options and the connection to the enterprise atmosphere. Perform 3 Contributes to the administration, project and monitoring of duties associated to the preparation of reviews and shutting tasks, reaching outcomes corresponding to: • Keep challenge monitoring system by making ready draft reviews as required. • In help of the SCFMA, put together or help in reviewing correspondence together with memoranda, reviews, and dealing papers on a well timed foundation. • Help within the closing of operationally or financially accomplished tasks in a well timed method, in accordance with ICAO procedures. • In help of the SCFMA, guarantee operational completeness of challenge actions and related challenge terminal reviews. Perform 4 Participates in coordination conferences for the preparation of a wide range of Headquarters tasks, reaching outcomes corresponding to: • Preparation of project-related paperwork and implementation plans. • Preparation and dissemination of up-to-date data to stakeholders on the supply of project-related actions and documentation. Perform 5 Performs different associated duties as assigned, reaching outcomes corresponding to: • Help GFM in ongoing day by day provision of amenities service-related actions.
{Qualifications}/particular expertise
Academic background Important • A Diploma of Faculty Research (DEC) in structure / drafting / challenge administration or associated subject is required. Fascinating • Certification in challenge administration methodologies and instruments; ideally Prince II and MS Tasks. Skilled Expertise: Important: • No less than 2 years of related, skilled expertise within the subject of amenities administration / companies. • Capability to create house planning, learn and interpret architectural plans in addition to electrical and mechanical plans. • Familiarity with modern Data Expertise purposes supplemented by in-depth information of particular product: AutoCAD is obligatory. Abilities: • Technical expertise, creativity and good analytical expertise. • Sturdy organizational and time administration expertise. • Distinctive communication expertise – each written and verbal. • Sturdy interpersonal expertise.
Languages
Important Fluent studying, writing and talking talents in English and French is required. Fascinating A working information of a further language of the Group (Arabic, Chinese language, Russian, or Spanish) is an asset.
Further Data
It must be famous that this consultancy is to be stuffed for an preliminary interval of six (6) months with the opportunity of an extension as much as 11 months. Please word that the month-to-month fee for Band A varies from $3,991 to $ 5,172.
No Price
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.


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