Project Coordinator, Facilities Development

University of Calgary

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We want to take this chance to acknowledge the standard territories of the folks of the Treaty 7 area in Southern Alberta. The Metropolis of Calgary can be dwelling to Métis Nation of Alberta, Districts 5 and 6.

Place Overview

The FD Mission Administration Workplace inside the Amenities Growth is at the moment looking for a Full-time Common Mission Coordinator.

The mandate of the Mission Administration Workplace (PMO) is to imagine duty for the profitable supply for all capital tasks on campus, inclusive of latest building, constructing renovation/refurbishment and/or upgrading to present capital infrastructure. In fulfilling this work, the PMO collaborates extensively with undertaking sponsors, Campus Planning, Campus Engineering, Workplace of Campus Architect, college monetary directors, Amenities Administration, Workplace of Sustainability, Worker, Well being and Security and Provide Chain Administration to make sure that deliverables obtain the supposed outcomes. Moreover, in fulfilling this mandate, the PMO assumes an lively oversight and coordination function in directing and monitoring the efficiency of contractors and design consultants. The supposed goal is to make sure that all tasks are delivered successfully, effectively, and safely and meet established efficiency targets.

The Mission Coordinator studies on to a Mission Supervisor and the first duty is to direct, arrange and management undertaking actions, beneath the route and supervision of a Mission Supervisor. Mission Coordinator will assist and collaborate with the Mission Supervisor in overseeing and administration of tasks. The Mission Coordinator doesn’t have the total authority to make all selections and the last word duty lies with the Mission Supervisor. The Mission Coordinator may also present recommendation and assist to the PMO with respect of undertaking supply methods, strategies and threat administration. Aware of the College of Calgary “Assertion on Ideas of Conduct” and conducts themselves based on these Ideas in all conditions when appearing on behalf of the College of Calgary.

The Mission Coordinator should have the ability to make unbiased selections on work strategies and procedures whereas figuring out sensible and economical options to the assorted issues which can be encountered through the undertaking implementation. The traditional work schedule is 35 hours per week. Time beyond regulation, together with weekend conferences could also be required.

The principal function of the Mission Coordinator is to maintain the undertaking and all associated processes working easily and effectively, beneath the route of the Mission Supervisor. The principle duties are to coordinate actions, gear, sources and knowledge. The place is chargeable for growing and managing assigned tasks from inception by detailed design, implementation and shut out. Tasks shall adhere with the interior PMO Mission Supply Processes.

Place Description

Abstract of Key Tasks (job capabilities embrace however should not restricted to):

  • Help the Mission Supervisor with the drafting and issuance of undertaking charters, undertaking schedules, budgets, work breakdown buildings/packages, money flows, change order documentation, high quality assurance plans and undertaking studies. Ensures all documentation is correctly initiated, checked, licensed, and maintained.
  • Preserve the Mission Supervisor and others knowledgeable about undertaking standing and points which impression undertaking supply/outcomes.
  • Carry out change management, schedule management, value administration, high quality assurance, communication, threat administration and undertaking assist providers for the Mission Supervisor and undertaking crew. Be chargeable for lively liaison with the design crew, contractors, inner stakeholders and exterior companies.
  • Observe undertaking standing to observe efficiency of guarantee schedule, funds, scope and high quality are being measured and tracked by using efficiency standards & the specs set out within the Mission Constitution, contracts and/or design paperwork.
  • Because the supply of capital tasks has a big impression on ongoing campus operations and the setting (instructing analysis and enterprise operations), work packages and undertaking associated actions should be scheduled and delivered in an environment friendly, efficient, secure, minimally disruptive and environmentally sustainable method.
  • Coordinate the creation and meeting of all documentation which complies with the College’s sanctioned Mission Supply Course of, together with however not restricted to undertaking charters, funding approvals, month-to-month/quarterly studies, value monitoring studies and built-in change administration and commonplace undertaking administration instruments.
  • Guarantee compliance with College requirements, insurance policies and procedures and ensures that work is accomplished in compliance with relevant constructing codes and different related laws.
  • Observe the progress and high quality of labor being carried out by design disciplines, contractors and different service suppliers.
  • Use undertaking scheduling and management instruments to observe undertaking plans, completion of deliverables, schedules, budgets and expenditures.
  • Analyze and resolve points which have the potential to jeopardize efficiency and/or capacity to fulfill agreed upon deliverables; analyze monetary and operational studies.
  • Guarantee undertaking shut prompts and log off are down inside assigned timeline necessities as set out by the dept.
  • Overview and authorize fee of invoices, progress claims, and so forth.
  • Problem minutes, change orders, buy requisitions and forecasts.
  • Routinely deal with probably delicate and confidential info inside varied tasks. Lively communication with purchasers in any respect ranges together with a number of inner and exterior stakeholders is required, and to that finish undertaking duties and actions should be coordinated and actioned in such method as to allow the undertaking to be accomplished in an environment friendly, efficient, secure and environmentally sustainable method.
  • Successfully and precisely talk related undertaking info to undertaking sponsor, undertaking stakeholders and PMO management.
  • As directed by the Mission Supervisor, could oversee contractors and consultants and chair undertaking conferences.
  • Work collaboratively with Provide Chain Administration to obtain and contract the required design and contracting providers and to this finish, will strictly adhere with college procurement insurance policies and procedures.
  • Guarantee compliance with College requirements, insurance policies and procedures and ensures that work is accomplished in compliance with relevant constructing codes and different related laws and laws.
  • Working with college stakeholders and exterior consultants and contractors, guarantee for the efficient planning, preparation, execution and monitoring of undertaking deliverables, schedules and budgets inside established parameters.

{Qualifications} / Necessities:

  • 3-5 years of progressive expertise supporting undertaking managers and/or managing tasks associated to the development business, together with capital renewal, renovations, and new building.
  • Put up-secondary diploma or diploma within the space(s) of engineering, structure, undertaking administration, and/or environmental design. Alternatively, in lieu of diploma or diploma, a mix of progressive 5+ years expertise  coordinating building tasks together with undertaking administration formalized coaching will probably be thought of.
  • Complete information of building paperwork, drawings, and specs in addition to present constructing building practices and methodology. This embrace disciplines in architectural, mechanical, structural, electrical & instrumentation, and HVAC.
  • Understanding of undertaking value administration rules and expertise monitoring/controlling undertaking financials, together with budgets, commitments, and precise expenditures.
  • Means to create undertaking schedules and monitor and management schedule all through the lifecycle of the undertaking.
  • Robust understanding of scope administration and the power to work intently with the related stakeholders and proprietor representatives for profitable supply of the permitted undertaking.
  • Expertise with contract administration and administration, together with the CCDC format in addition to contract administration processes reminiscent of tendering, RFIs, change orders, lien holdbacks, and so forth.
  • A Mission Administration Skilled (PMP) designation from the Mission Administration Institute is fascinating.
  • Intermediate proficiency in using computerized undertaking administration programs. Examples together with however not restricted to Archibus PM module, Share Level, Microsoft Mission and Microsoft Excel
  • Wonderful verbal and written communication, planning and organizational abilities are required.
  • Means to display tactfulness, a collaborative nature, and professionalism whereas working with a wide range of stakeholders
  • Robust planning and organizational abilities are important. Should have the ability to multi job and to effectively allocate his/her time amongst a number of tasks that are assigned.
  • Superior flexibility and the power to reply properly to quickly altering wants and priorities.
  • Maintains common sense beneath strain.
  • A sound Class 5 driver’s license (can’t be a graduated license) with confirmed good driving file (summary required).

Software Deadline:  January 17, 2024.

We want to thank all candidates upfront for submitting their resumes. Please be aware, solely these candidates chosen to proceed on by the choice course of will probably be contacted.

Extra Info

This place is a part of the AUPE bargaining unit, and falls beneath the Specialist / Advisor Job Household, Section 3.

To seek out out extra about administration and workers alternatives on the College of Calgary and all we’ve to supply, view our Administration and Workers Careers web site

The College strongly recommends all school and workers are absolutely vaccinated towards COVID-19.

Concerning the College of Calgary

UCalgary is Canada’s entrepreneurial college, positioned in Canada’s most enterprising metropolis. It’s a high analysis college and one of many highest-ranked universities of its age. Based in 1966, its 36,000 college students expertise an progressive studying setting, made wealthy by analysis, hands-on experiences and entrepreneurial considering. It’s Canada’s chief within the creation of start-ups . Begin one thing in the present day on the College of Calgary. For extra info, go to ucalgary.ca .

The College of Calgary has launched an institution-wide Indigenous Technique  committing to making a wealthy, vibrant, and culturally competent campus that welcomes and helps Indigenous Peoples, encourages Indigenous group partnerships, is inclusive of Indigenous views in all that we do.

As an equitable and inclusive employer, the College of Calgary acknowledges {that a} various workers/school advantages and enriches the work, studying and analysis experiences of the whole campus and better group. We’re dedicated to eradicating limitations which were traditionally encountered by some folks in our society. We try to recruit people who will additional improve our range and can assist their educational {and professional} success whereas they’re right here. Particularly, we encourage members of the designated teams (ladies, Indigenous peoples, individuals with disabilities, members of seen/racialized minorities, and various sexual orientation and gender identities) to use. To make sure a good and equitable evaluation, we provide lodging at any stage through the recruitment course of to candidates with disabilities. Questions relating to [diversity] EDI at UCalgary may be despatched to the Workplace of Fairness, Variety and Inclusion ([email protected] ) and requests for lodging may be despatched to Human Assets ([email protected] ).

Do you’ve got most however not all of the {qualifications}? Analysis present that ladies, racialized and visual minorities , and individuals with disabilities are much less prone to apply for jobs except they meet each single qualification. At UCalgary we’re dedicated to reaching equitable, various, inclusive and accessible employment practices and workplaces and encourage you to use in case you imagine you might be proper for this function. 

We encourage all certified candidates to use, nonetheless choice will probably be given to Canadian residents and everlasting residents of Canada.

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