Project Coordinator – Consortium for Distributed and Passive Sensing

University of Alberta

This competitors is restricted to inner candidates of the College of Alberta. Please point out your inner standing utilizing the “Commercial” drop down menu when making use of.

This place is part of the Non-Tutorial Workers Affiliation (NASA).

This place has a time period size of January 1st, 2024 to March 31, 2026 at 20 hours per week and affords a complete advantages package deal which will be seen on our Advantages Overview web page .

Location – Work primarily takes place at North Campus Edmonton and is hybrid with a mixture of distant and in-person. 

Working for the College of Alberta

The College of Alberta acknowledges that we’re positioned on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to counterpoint our vibrant neighborhood.

The College of Alberta is teeming with change makers, neighborhood builders, and world shapers who lead with goal every day. We’re dwelling to greater than 40,000 college students in 200+ undergraduate and 500+ graduate applications, over 13,000 college and employees, 260,000 alumni worldwide and have been acknowledged as considered one of Canada’s Greenest Employers for over a decade.

Your work may have a significant affect on a captivating cross part of individuals—from our college students and stakeholders, to our famend researchers and innovators who’re fairly actually curing ailments, making discoveries and producing options that make the world more healthy, safer, stronger, and extra simply.

Working for the Division of Physics

The Division of Physics is without doubt one of the departments throughout the College of Science with a dynamic analysis portfolio requiring analysis help help.


The Van der Baan analysis group is looking for a part-time gifted Venture Coordinator to help in managing the Consortium for Distributed and Passive Sensing.  The profitable applicant will undertake a variety of administrative duties which are a part of a collaborative and industry-sponsored analysis program in utilized geophysics.



  • Drafts and/or generates routine communications primarily based on simple data for supervisor overview.
  • Manages correspondence for the challenge. Ensures queries are correctly directed and adopted by means of.
  • Prepares briefing supplies for conferences and committees.
  • Updates and makes routine modifications to net pages. Uploads new content material as directed.
  • Disseminates routine communications to challenge college students, postdocs and/or sponsor comparable to memos, notices, emails, and letters.

Documentation/Supplies Growth:

  • Prepares letters, emails, and different paperwork for the challenge. Proofreads and reformats paperwork.
  • Performs phrase processing and knowledge entry for the challenge management. Prepares and kinds letters, emails and different space/program associated correspondence.
  • Put together packages and sources as requested for distribution to stakeholders and the general public.
  • Utilizing a wide range of strategies and media, prepares, produces, and distributes particular or one-off promotional brochures.
  • Produces technical, graphic and/or slide shows requested by the challenge management for educating or analysis functions.
  • Assists challenge management with manuscript and technical typing associated to analysis actions, together with equations, graphs, charts and color slide productions.

Venture Operations:

  • Creates and maintains spreadsheets and/or databases. Prepares customary and ad-hoc experiences for the challenge. Designs and develops custom-made experiences for particular wants.
  • Maintains space information. Establishes, maintains or updates information.
  • Sends out surveys or data requests. Compiles submissions for overview.
  • Organizes conferences on behalf of the challenge.
  • Coordinates the gathering of danger waivers from challenge employees and college students if required.
  • Offers administrative help for challenge conferences. Coordinates paperwork and agendas. Anticipates and prepares supporting supplies. Distributes assembly minutes.
  • Serves as recording secretary to challenge conferences.
  • Might handle challenge particular processes or occasions (e.g., award submission, annual sponsor assembly, analysis workshop, social occasion, and so on.)
  • Schedules and coordinates conferences, occasions and actions together with scheduling rooms, organizing tools, ordering catering and assembling supplies.
  • Assists in creating, coordinating enter, finishing and delivering progress experiences required by the sponsors for ongoing initiatives;
  • Ensures compliance with funding company course of and reporting necessities;
  • Maintains stock of workplace tools and provides
  • Assists in logistics for fieldwork and use of geophysical tools and pc {hardware}

Course of Coordination/ Initiation:

  • Initiates buy requisitions, buy orders and invoices by means of SupplyNet. Initiates vendor funds.
  • Requests Credit score Playing cards for brand new employees by means of the Workers Service Centre as required. Performs bank card verifications and reconciliations
  • Initiates journey and expense claims for management when required.
  • Critiques particular person transactions and supporting documentation for accuracy, compliance to coverage and applicable authorizations.
  • Offers steerage and assists customers with the initiation of routine monetary transactions. Escalates points to the Workers Service Centre or assigned Monetary Companion.
  • Identifies, troubleshoots, and resolves transactional points. Corrects errors. Escalates broader, extra advanced points.
  • Initiates transactions at the side of related finance and/or HR sources to make changes.
  • Coordinates journey preparations for challenge employees and college students as applicable. 

Minimal {Qualifications}

  • Diploma (administrative diploma program) or diploma in Enterprise, Finance, Accounting, Engineering, Science or associated disciplines
  • The applicant will need to have, or be capable to get hold of, a sound passport
  • Applicant have to be prepared and capable of journey internationally, and never be barred from coming into the US or different nations
  • Capability to work in a staff atmosphere and willingness to help in transferring abilities to different members of the analysis staff
  • Wonderful oral and written English abilities

Most popular {Qualifications}

  • Capability to satisfy deadlines and prioritize work successfully
  • Capability to work independently with minimal supervision
  • Demonstrated skill to work collaboratively in a staff atmosphere whereas managing competing priorities
  • Expertise with giant, collaborative scientific analysis initiatives

Observe: On-line purposes are accepted till midnight Mountain Normal Time of the time limit.

We thank all candidates for his or her curiosity; nevertheless, solely these people chosen for an interview shall be contacted.

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