Program Coordinator

University of British Columbia

Employees – Non Union

Job Class

Job Profile
AAPS Salaried – Instructional Programming, Degree B

Job Title
Program Coordinator

Program Management College Preparation and Neighborhood Applications Prolonged Studying

Compensation Vary
$6,068.92 – $8,724.25 CAD Month-to-month

The Compensation Vary is the span between the minimal and most base wage for a place. The midpoint of the vary is roughly midway between the minimal and the utmost and represents an worker that possesses full job information, {qualifications} and expertise for the place. Within the regular course, workers will likely be employed, transferred or promoted between the minimal and midpoint of the wage vary for a job.

Posting Finish Date
November 28, 2023

Word: Functions will likely be accepted till 11:59 PM on the day previous to the Posting Finish Date above.

Job Finish Date

Dec 31, 2024

12-month go away substitute time period place (with chance of extension)

At UBC, we imagine that attracting and sustaining a various workforce is essential to the profitable pursuit of excellence in analysis, innovation, and studying for all school, workers and college students. Our dedication to employment fairness helps obtain inclusion and equity, brings wealthy variety to UBC as a office, and creates the required situations for a rewarding profession. 

Job Abstract
This place performs a key position within the supply and on-going improvement of UBC Future World Leaders (FGL), a pre-university summer season program for Canadian and worldwide highschool college students, and different ExL applications as required. Main tasks embody planning, implementing and evaluating the social and in a single day residence parts of FGL and different pre-university applications.
Organizational Standing
This place reviews to the Program Director, Pre-university and Neighborhood Applications.
Work Carried out

Program Administration:

  • Manages operational facets of the UBC Future World Leaders program and different ExL applications as required.
  • Develops and delivers programs, workshops and different academic actions.
  • Answerable for the planning and scheduling of social and in a single day residence parts of applications.
  • Selects, assigns and evaluates instructors and scholar workers and screens.
  • Develops instruments for program evaluation and analysis.
  • Develops annual and multi-year program plans, together with budgeted plans for social actions and in a single day applications.

  • Liaises with exterior organizations and brokers.
  • Prepares statistics, reviews, and procedural pointers.
  • Prepares budgets and abstract reviews.
  • Assists within the improvement of selling methods for applications. Program Growth and Supply:
  • Works with a variety of stakeholders inside ExL and throughout UBC on the event and supply of the UBC Future World Leaders program, and different ExL applications as required.
  • Works with UBC Camps on the event and implementation of social and in a single day parts of pre-university applications.
  • Recruits, hires, trains and supervises scholar workers and live-in screens for in a single day applications.
  • Solutions dad or mum and scholar inquiries concerning in a single day applications by way of cellphone, e-mail, and in particular person.
  • Develops and implements efficient scholar registration processes and the availability of correct program- particular data and coordinates the gathering, monitoring and executing of all essential program documentation, together with consent varieties, choose up permissions, and media consent.
  • Collaborates with UBC Scheduling Companies on securing and scheduling applicable school rooms and venues for ExL pre-university applications.
  • Answerable for securing and scheduling applicable on-campus housing and meal plans for ExL college students dwelling in residence.
  • Answerable for the operation of in a single day applications, together with the check-in and check-out course of for college kids dwelling in residence, guaranteeing college students and workers observe residence guidelines and rules and for addressing scholar misbehavior or misconduct as wanted
  • Collaborates with ExL and UBC advertising workers on the event and supply of efficient advertising methods for ExL applications.


This place works primarily on-campus and is required to be obtainable on evenings and weekends in an on-call capability throughout July and August.

Consequence of Error/Judgement
The incumbent should train a substantial quantity of unbiased judgement, accountability and initiative. The consequence of error related to this place is particularly severe provided that this place coordinates vital facets of the UBC FGL pre-university summer season program. College students enrolled within the UBC FGL program are between the ages of 15 and 18 and most FGL college students stay in residence. Any errors in judgement or execution might have a really detrimental affect on the repute of the College, its schools and applications and go away UBC weak to authorized points associated to our in loco parentis tasks.
Supervision Obtained
The Program Coordinator works beneath the final path of the Program Director and throughout the pointers of annual program plans, and immediately with the Supervisor, UBC Camps on the event and supply of social and in a single day pre-university applications. This place works independently in finishing up particular areas of accountability and leads collaborative groups striving to satisfy or exceed KPIs and ship “finest in school” academic applications.
Supervision Given

  • Manages workers and is answerable for hiring, coaching, supervising, disciplining, evaluating and terminating scholar workers and residence screens.

Additionally screens the work of instructors and consultants and leads collaborative groups.

Minimal {Qualifications}
Undergraduate diploma in a related self-discipline. Minimal of 4 years of associated expertise, or the equal mixture of training and expertise.
– Willingness to respect numerous views, together with views in battle with one’s personal

– Demonstrates a dedication to enhancing one’s personal consciousness, information, and abilities associated to fairness, variety, and inclusion

Most well-liked {Qualifications}

Undergraduate diploma in a related self-discipline.

Minimal of 4 years’ expertise or the equal mixture of training and expertise. Demonstrated potential to work successfully in cross-functional groups as a member and a workforce chief. Administrative and supervisory expertise in an academic group.

Intermediate potential to make use of successfully applications for workplace and presentation features and sensible expertise in workplace automation.

Expertise working with highschool college students and culturally numerous youth in group settings, live-in or worldwide program conditions, ideally in a supervisory position.

Capacity to supply present Legal Document with Weak Sector Test.

Present Commonplace First Assist and CPR-C/AED certification, potential to talk Mandarin or Cantonese, and legitimate Class 5 and Class 4 Driver’s Licenses are property.

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