Program Assistant Indigenous Student Access Program, Student and Enrolment Services

We wish to take this chance to acknowledge the normal territories of the individuals of the Treaty 7 area in Southern Alberta. The Metropolis of Calgary can also be house to Métis Nation of Alberta, Districts 5 and 6.

Place Overview

The Indigenous Pupil Entry Program in Pupil and Enrolment Companies is at the moment looking for a Full-time Restricted Time period Program Assistant for about 7 months.

The Program Assistant portfolio inside Writing Symbols Lodge is designed to help the Indigenous Pupil Entry Program (ISAP) and in addition to normal Writing Symbols Lodge programming. This place stories on to the Indigenous Pupil Success and Retention Specialist, Writing Symbols Lodge and helps Indigenous college students, workers, school, and companions. Duties additionally embody supporting the Indigenous Management Coaching Program (IRTP) which embody coordination and logistics of the IRTP program. This place assists the Program Coordinator, Indigenous Pupil Entry Program with normal administration and coordination of ISAP program actions.   

Place Description

Abstract of Key Duties

Indigenous Pupil Entry Program

• Responding to program enquiries by way of e mail, phone and in-person
• Creating pupil newsletters, and different communications to college students
• Drafting program stories, together with monitoring pupil members
• Helping with the referral for pupil help companies particular to the cohort. 
• Helping with weekly pupil workshops, together with coordinating assembly area and digital conferences instances
• Meet with the Indigenous Pupil Success and Retention Specialist, Program Coordinator ISAP, and different WSL workers within the and friends
• Help with the ISAP PASS program
  • Meet with new leaders to evaluate the creation and use of PASS session handouts and session planning
  • Coordinate in-person and digital assembly areas
  • Determine any issues or potential issues. 
• Help with the Peer Mentorship Program
  • Working with Peer Mentors, create/modify session schedules for every semester
  • Enter Peer Mentorship occasions in on-line portal (D2L) 
  • Present well timed troubleshooting for Peer Mentors issues (entry to rooms, gathering supplies, and so forth.)
  • Observe Peer Mentor’s in session and supply help as required
  • Develop assembly agendas and chair conferences with Peer Mentors.
  • Help the educational help packages in coaching different Peer Mentors
  • Assist the WSL workers of their evaluation of the Peer Mentorship Program outcomes

Reception & Administrative Assist:

• Assist WSL occasion logistics, which can embody reserving services, organizing supplies and drafting agendas
• Take part in Writing Symbols Lodge group conferences, occasions, open homes, and campus excursions
• Collaborate and help with Program Coordinator ISAP, WSL Supervisor, and Ótáp ímisskaan relating to communications and social media content material
• Produce, distribute and collate outcomes from pupil suggestions surveys

IRTP Program

• Administering the registration of members in this system by Elevate
• Reserving rooms, dealing with program inquiries and making ready advertising supplies and course materials for school and college students as wanted,
• Offering course suggestions abstract, evaluative assessments and demanding observations from this system assistant can even be included in annual program exercise stories.
• Put together all advertising materials for this system and use established community to advertise the programming to inside and exterior audiences
• Creating on-line content material to develop the variety of members capable of interact within the coaching

Basic programming

• Supporting normal Writing Symbols Lodge programming with Writing Symbols Lodge group and SES workers that help cultural consciousness and inclusion
• Selling Writing Symbols Lodge occasions and actions and supply Writing Symbols Lodge web site updates and posting on normal social media accounts
• Offering presence at Writing Symbols Lodge outreach occasions, cubicles, service festivals and different outreach occasions together with Orientation Wee

{Qualifications} / Necessities:

• Undergraduate diploma in Enterprise, Arts, Humanities, Schooling (or associated subject) with 1-2 years’ expertise in neighborhood constructing, workplace administration, and dealing with youth. An equal mixture of expertise and expertise could also be thought-about.
• Information pertaining to cultural protocol and Indigenous Methods of Realizing, Being, Doing, and Connecting within the context of neighborhood relations and pupil help programming
• Expertise with program planning and occasion coordination required
• Glorious program organizational and management expertise
• Expertise working with enterprise neighborhood is an asset.
• Glorious written, public talking, presentation, and facilitation expertise
• Expertise with pc expertise in MS Workplace, D2L, Elevate and social media platforms
• Demonstrated sensitivity in the direction of college students who come from various backgrounds
• Potential to plan for and handle a number of duties and priorities underneath tight deadlines
• Extremely organized with sturdy consideration to element
• Potential to work successfully in a extremely collaborative group setting in addition to in an impartial, self-directed setting; and
• Shows an understanding of the College of Calgary, its strategic instructions, departments and its pupil help companies.
• Potential to talk an Indigenous language is a further asset
• Information of Indigenous communities in Treaty 7 and past, and expertise in working efficiently with Indigenous youth
• The profitable candidate should possess a excessive stage of cultural consciousness in relation to regional Indigenous protocols and Indigenous peoples.
• Working information of Indigenous cultures, ceremonies and practices inside Treaty 7 Territory and extra territories is most popular. 
• Work expertise with normal administrative processes involving file administration, and coordination of administrative duties is crucial.

Utility Deadline:  November 16, 2023

We wish to thank all candidates upfront for submitting their resumes. Please observe, solely these candidates chosen to proceed on by the choice course of will likely be contacted.

Extra Info

This place is a part of the AUPE bargaining unit, and falls underneath the Operations Administration Job Household, Part 2.

To search out out extra about administration and workers alternatives on the College of Calgary and all we’ve got to supply, view our Administration and Workers Careers web site . 

The College strongly recommends all school and workers are totally vaccinated in opposition to COVID-19.

In regards to the College of Calgary

UCalgary is Canada’s entrepreneurial college, positioned in Canada’s most enterprising metropolis. It’s a high analysis college and one of many highest-ranked universities of its age. Based in 1966, its 36,000 college students expertise an modern studying setting, made wealthy by analysis, hands-on experiences and entrepreneurial considering. It’s Canada’s chief within the creation of start-ups . Begin one thing at present on the College of Calgary. For extra info, go to ucalgary.ca .

The College of Calgary has launched an institution-wide Indigenous Technique  committing to making a wealthy, vibrant, and culturally competent campus that welcomes and helps Indigenous Peoples, encourages Indigenous neighborhood partnerships, is inclusive of Indigenous views in all that we do.

As an equitable and inclusive employer, the College of Calgary acknowledges {that a} various workers/school advantages and enriches the work, studying and analysis experiences of the complete campus and better neighborhood. We’re dedicated to eradicating obstacles which have been traditionally encountered by some individuals in our society. We try to recruit people who will additional improve our variety and can help their educational {and professional} success whereas they’re right here. Particularly, we encourage members of the designated teams (girls, Indigenous peoples, individuals with disabilities, members of seen/racialized minorities, and various sexual orientation and gender identities) to use. To make sure a good and equitable evaluation, we provide lodging at any stage in the course of the recruitment course of to candidates with disabilities. Questions relating to [diversity] EDI at UCalgary may be despatched to the Workplace of Fairness, Variety and Inclusion ([email protected] ) and requests for lodging may be despatched to Human Sources ([email protected] ).

Do you’ve gotten most however not all of the {qualifications}? Analysis present that girls, racialized and visual minorities , and individuals with disabilities are much less prone to apply for jobs except they meet each single qualification. At UCalgary we’re dedicated to attaining equitable, various, inclusive and accessible employment practices and workplaces and encourage you to use should you imagine you might be proper for this position. 

We encourage all certified candidates to use, nonetheless choice will likely be given to Canadian residents and everlasting residents of Canada.