Program Assistant

Vancouver Island University

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Program Assistant

Employment Group
CUPE
Position Number
00360
Division
Powell River Campus
Department
Professional Development and Training (Powell River)
Campus
Powell River campus
Location
Powell River, British Columbia
Country
Canada
Appointment Type
temporary part-time
Workload
20 Hours per week. Additional hours, if approved, to be submitted on timesheets.
Pay Level
CUPE 8: $27.48 per hour
Appointment Start Date
23-Jan-2023
Appointment End Date
30-May-2023
Applicant Documents
CV/Resume, Cover Letter, Referees/References
Posted Date
15-Dec-2022
Closing Date
11-Jan-2023
Job Reference
1970

Duties:

This position supports the in-community delivery of the Early Childhood Education and Care (ECEC) program with Tla’amin Nation. Reports to the Campus Administrator and Coordinator of Professional Development and Training at the tiwšɛmawtxʷ Campus.

Specific tasks may include: Assisting with the production of administrative and instructional material; helping students locate resources and develop individualized student learning plans, calendars, and timetables; correspondence with students, instructors, and stakeholders; reporting and financial accounting; scheduling and attending meetings; and other duties as assigned.


Required Qualifications:

One-year Certificate in Office Administration, or equivalent, from an appropriately accredited institution. Minimum three years’ recent relevant experience. An equivalent combination of education and experience may be considered.

  • Proficiency in MS Office and electronic file management, including shared network drives.
  • Advanced organizational, interpersonal, and written and verbal communication skills.
  • Ability to work as part of a team and independently with a high degree of responsibility, accountability and confidentiality to support the program and the campus.
  • Proven ability to meet deadlines, establish priorities and maintain flexibility with competing demands.
  • Demonstrated strong service orientation and cultural sensitivity.

Preferred Qualifications:

  • Five years’ experience at the post-secondary level.
  • Familiarity with Vancouver Island University systems (e.g., Student Records System, SAWS, Purchasing, Unit4 ERP).
  • Direct work experience or connections with the Tla’amin Nation or other Indigenous community.
  • Experience and knowledge of the Freedom of Information and Privacy Protection Act (FIPPA).
  • A valid Class 5 BC Driver’s License and satisfactory driving record (as specified in VIU policy and procedures) and access to a personal vehicle.

VIU is pleased to offer employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan that takes the worry out of retirement. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.


Note:

  • Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
  • All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
  • Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.

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