Office Assistant A (Student Services)

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Hiring Unit:
Schulich School of Music Student Services
Position Summary:

Under the direction of the Manager of Student Services, Schulich School of Music, the incumbent may perform some or all of the listed general administration functions.

• Assist the Well-COM team members with administrative tasks such as organize events, meetings, note taking, prepare and submit documents and reports as needed

• Liaise with Well-COM members to identify material for myCourses, website, social media

• Contribute to planning wellness activities that will be offered during Fall 2023 in the SSoM & McGill University

• Assist in preparing wellness-related communications

• Assist in gathering key wellness material related to music education

• Acts as a liaison between the unit and internal or external parties to provide various assistance or information.

• Communicates, follows up and gathers information from various parties as needed

• Acts as a resource person to resolve various issues that may arise during, planning, scheduling and events. Assist with the set up for events.

The list of functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an incumbent.

Other Qualifying Skills and/or Abilities

Excellent knowledge of music and music materials, preferably with some formal training. Great verbal communication skills and interpersonal skills. Good decision-making skills. Demonstrated experience providing support for various administrative activities and dealing with confidential information. Organized with the ability to prioritize, multi-task, and meet deadlines in a fast-paced environment. Ability to receive and relay information with accuracy, work autonomously and as part of a team. Knowledge of the McGill University student resources and the Schulich School of Music undergraduate and graduate programs is an asset. Demonstrated ease and flexibility with technological applications with a proven ability to work using MS Word, Excel, Outlook and social media platforms. Experience in the production of posters and promotional material an asset. English and French, spoken and written.

Preference given to a currently registered student in the SSoM.

Minimum Education and Experience:

High School Diploma

Hourly Salary:

(AMUSE A) $15.23

Estimated Number of Work Hours per Week:

10 (Part time)

Position Start Date:

2023-05-01

Position End Date:

2023-09-30

Deadline to Apply:

2023-04-21

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .