Manager, Curriculum and Programs

This position is a part of the Association of the Academic Staff of the University of Alberta (AASUA).

In accordance with the Administrative and Professional Officer Agreement , this full-time continuing position offers a comprehensive benefits package found on our Benefits Overview page and annual salary range of $66,265 to $110,441.

Location: Work primarily located at North Campus, Edmonton.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Department/Faculty Summary

The School of Dentistry has been at the University of Alberta since 1917 and is part of the Faculty of Medicine and Dentistry and the College of Health Sciences. The school serves an integral role in educating a part of the healthcare workforce in Alberta and beyond.

The school has two undergraduate programs, Dentistry and Dental Hygiene totaling 278 students, six graduate programs (three clinical and three non-clinical) with over 60 students, and one postgraduate program with six residents.

There are 24 Faculty, 42 Academic Teaching Staff (ATS), and 115 Excluded Academic staff, that are supported by the Student & Academic Services unit.

Position Summary

Reporting to the Academic Department Manager, the Manager, Curriculum and Programs is the lead administrator supporting the educational leadership comprised of the Associate Chair (Academic), Associate Chair (DDS Clinical Education), Associate Chair (Dental Hygiene), Associate Chair (Student Affairs), Senior Director (Graduate Studies), Senior Director (Innovation and Quality Improvement), and makes decisions on operational functions supporting the educational academic mission of the School. This position works closely with academic leaders to strategize and plan for the design and delivery of the learning curriculum.

The Manager has overall responsibility and accountability for the planning, design, implementation, and management of effective and efficient services related to undergraduate, graduate & post-graduate program curriculum coordination, administration, course management, student engagement & services, student recruitment and academic program governance, and leads the strategic integration of these areas within the broader context of the School.

Duties

Governance and Academic Affairs

Oversees both graduate and undergraduate academic program governance activities in the School of Dentistry and is responsible for the administrative management of many major standing committees & their subcommittees, including the Academic Standing Committee, Admissions Committee, Dentistry (DDS) Curriculum Committee, Dental Hygiene (DH) Curriculum Committee, Graduate Studies Committee, Student Affairs Committee, as well as task forces and ad hoc committees.

• Facilitates the approval process for new academic programs and significant changes to existing academic programs with the Alberta Government and non-credit courses & programs.
• Manages the preparation of academic program proposals ensuring information is accurate, timelines are met and proposals are routed properly and that the necessary governance approvals are obtained.
• Oversees all University Calendar updates and ensures appropriate approvals are received from departmental programs and administrative units, Faculty of Medicine and Dentistry, Registrar’s Office and University Governance.

Curriculum Design, Development, Implementation and Evaluation Oversight

• Participates in and provides advice regarding the development and mapping of curriculum, ensuring it meets acceptable accreditation standards.
• Directs and conducts needs assessments and course/program evaluations to design and implement curriculum, informing quality assurance.
• Oversees Curriculum Management Systems (CMS) & and Learning Management Systems (LMS) and supports, ensuring timely and accurate support of faculty teaching activities in the delivery of curriculum.
• Provides support for faculty development and engagement design, implementation and evaluation activities.

Accreditation

Oversees and supports the curriculum-related sections of accreditation activities and standards.

• Reviews and interpret the Commission on Dental Accreditation of Canada (CDAC) standards primarily but not limited to curriculum, communicate the needs and expectations of the standards to faculty and staff.
• Engages in the oversight and reporting of curriculum standards and expectations to CDAC.

Academic Schedule

• Oversees departmental scheduling activities & coordination for courses, exams, assessments, simulation and clinical schedules.
• Liaises between central and the department on schedule review processes.

Student Recruitment & Admissions

Oversees the Departmental Admissions Committees supports and processes.

• Ensuring adherence of admission criteria, policies and procedures
• Advising on admissions processes
• Supporting the development, implementation, and review of the MMI Interview processes

Academic Standings & Promotions

Oversees Academic Standings & Promotions Committee supports and processes.

• Oversees the coordination of student records and grade calculations.
• Supports academic standings process and documentation.
• Coordinates the academic discipline processes administered by the school in accordance with the Code of Student Behaviour policy and other relevant policies.
• Oversees the development of academic policy and procedure manuals, and student handbooks and reference materials.
• Oversees the improvement, implementation and maintenance of innovative tools and methods in the delivery of academic activities. Supports the effective use of instructional and educational technologies.
• Supervises the preparation and delivery of examinations. Ensures exam invigilation is consistent following examination procedures.

Student Affairs

Oversees provision of student services supporting the Student Affairs Committee, subcommittees, and the Associate Chair, Student Affairs

• Provides support and resources in matters related to student absences and student academic misconduct
• Provides support and resources for student awards activities and processes

Personnel and Operations Management

• Identifies, acquires, manages and supports collective and individual talent
• Conducts performance appraisals and encourages professional development and training activities for unit staff

Minimum Qualifications

• Masters Degree in related area. Equivalent combinations of education and experience will be considered.
• 8-10 years of post secondary educational administration experience
• Demonstrated experience with curriculum development and delivery
• Extensive knowledge of a University structure, and its policies, procedures and operating requirements
• Proficiency in MS Office and Google Suite
• Skilled in using educational technologies, including multimedia tools
• Experience using curriculum and learning management software (MedSIS, the .med suite of programs, eClass and its add-ons including the Syllabus Creation and Mapping Tool)
• Familiarity with data collection, management, and analysis software is an asset
• Superior interpersonal skills and the ability to communicate and work collaboratively with other academics and administrators while exhibiting a high degree of professionalism
• Demonstrated ability to foster a culture of learning and innovation
• Ability to make decisions, take initiative and manage a wide-range of issues
• Excellent problem solving and critical thinking skills
• Ability to multitask and adapt easily to changing priorities in a fast-paced, dynamic environment without loss of attention to detail or quality of output

We will begin reviewing applications on March 27, 2023.

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.