Library Assistant, Collection Services

University of Saskatchewan

Primary Purpose: To perform copy cataloguing of monographic material in a variety of formats and languages and modify existing bibliographic and item records to ensure accurate access to the Library’s holdings.

Nature of Work: Reporting to the Cataloguing Supervisor in Collection Services, the incumbent works closely with others in a team environment. The work performed is above average complexity involving a range of knowledge and understanding of the resources and functions related to the library. The work requires a high level of concentration and attention to detail. The position involves working independently and exercising judgment within established guidelines, with guidance from the supervisor or collaboratively with other library assistants and librarians when necessary for more complex tasks and problems.

Typical Duties or Accountabilities: 

  • Assist in coordinating and monitoring, and contribute to database maintenance and the creation, importing, and editing of bibliographic records for physical and electronic monographs, individually and in batch.
  • Apply cataloguing standards, such as MARC, AACR2, RDA, LCSH, LCC, DDC, and recognized authority files, in accordance with established international guidelines and local procedures.
  • Use cataloguing support tools such as MarcEdit and OCLC for record creation and editing.
  • Participate in the coordination and ingest of outsourced cataloguing records, authority control, and WorldShare records management with third party vendors.
  • Independently solve problems, within established guidelines.
  • Maintain current knowledge of metadata standards related to monograph cataloguing.
  • Coordinate and/or participate in projects, as required.

Education: Library Technician Diploma, or University undergraduate degree with demonstrated progressive experience working in a library.


  • Relevant library experience, including working with MARC, RDA, AACR2, WorldShare, MarcEdit, Library of Congress Subject Headings, LC and Dewey Decimal classifications, and authority work
  • Demonstrated technological proficiency
  • Demonstrated proficiency with the catalogue module of an ILS 
  • Experience using Microsoft Office applications, particularly MS Excel
  • Knowledge of an additional language is considered an asset


  • Ability to organize work, set priorities, balance competing demands, meet deadlines, work independently, use initiative, and effectively handle disruptions
  • Excellent attention to detail
  • Proficiency with Microsoft Office Suite, particularly Excel, and the University Library’s integrated library system, Sierra
  • Ability to use judgment and apply effective investigative, analytical, and problem-solving skills
  • Demonstrated proficiency with technology
  • Ability to collaborate effectively with others in a team environment
  • Effective interpersonal, written and verbal communication, and customer service skills (consistently tactful, responsive, pleasant, exercises diplomacy and discretion)
  • Ability to listen to, encourage, and express creative and innovative ideas. Open to new ways of approaching processes, tasks, or problems
  • Ability to lead change and engage and support others in the change process
  • Ability to recognize, respect, and work effectively with individuals and groups with diverse perspectives and backgrounds. Takes initiative in learning about language and issues relating to equity and diversity
  • Reliable, dependable, and self-motivated
  • Proficient and accurate keyboarding skills

Department: Library

Term 2 years with the possibility of extension or becoming permanent

Employment Group:
CUPE 1975

Monday to Friday, 8:00am-4:00pm

Full Time Equivalent (FTE):

The salary range, based on 1.0 FTE, is $23.35 – 30.61 per hour. The starting salary will be commensurate with education and experience.

Salary Family (if applicable):
Operational Services

Salary Phase/Band:
Phase 4

Posted Date:

Closing Date:
5/2/2023 at 6:00 pm CST
Number of Openings:
Work Location: On Campus

The successful applicant will be required to provide the following current verification(s) where ‘Yes’ is indicated below. Further information is available at:

Criminal Record Check: Not Applicable
Driver’s License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable

Please review the University of Saskatchewan’s health and safety requirements for faculty, staff andstudents in consideration of the COVID-19 pandemic.

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin taapwaywin tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

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