Learning & Curriculum Manager

Staff – Non Union

Job Category
M&P – AAPS

Job Profile
AAPS Salaried – Educational Programming, Level C

Job Title
Learning & Curriculum Manager

Department
Administration jobsincanada.one Continuing Professional Development jobsincanada.one Faculty of Medicine

Compensation Range
$6,378.58 – $9,189.17 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
April 3, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Aug 23, 2024

This position is located within a health-care facility. Therefore, this position requires successful verification of full vaccination against Covid-19 provided prior to the start date, as required by the provincial health mandate.

Job Summary

Situated within the Faculty of Medicine, the Division of Continuing Professional Development (UBC CPD) supports physicians and other health professionals across BC with education, courses, and learning opportunities to support practice improvement, patient care, and health care delivery. The Learning & Curriculum Manager, Strategic Projects and Partnerships is responsible for developing innovative education programs and leading complex projects in the Strategic Projects and Partnerships portfolio in collaboration with provincial and national stakeholder organizations. The Learning & Curriculum Manager may be assigned to one or more projects depending on the needs of the Division.

Key competencies of the role include relationship building and effective communications with stakeholders, planning and overseeing new program design to ensure it addresses learning needs of health care practitioners, developing funding proposals, reports, and contracts, developing and actioning work plans, leading committees and working groups, overseeing project operations including program finances and budgets, planning human resources and optimizing team performance, and leading research and evaluation related to activities within assigned projects.

The Learning & Curriculum Manager is a key member of the UBC CPD Strategic Projects and Partnerships team. The incumbent contributes their creativity, project management, and relationship building skills as well as their educational expertise to growing the education and innovation capacity of the Division. The position provides functional and project oversight to designated UBC CPD staff and works collaboratively with UBC CPD Medical Directors, Medical Leads, Project Sponsors, and other stakeholders. More broadly the Learning & Curriculum Manager is expected to participate in wider activities within the Division such as strategic planning, staff training and development, and furthering the Division’s mission and vision.

Organizational Status

The incumbent reports to Senior Manager, Strategic Projects and Partnerships, Continuing Professional Development in the Faculty of Medicine. UBC CPD is a unique unit within the Faculty of Medicine. It is a cost recovery unit serving varied target audiences of practicing health professionals and has close relationships with high profile stakeholder organizations such as the BC Ministry of Health, Doctors of BC, Public Health Agency of Canada, and various others.

The incumbent works in a fast-paced environment with a wide variety of stakeholders (i.e., provincial-level and national-level professional associations, regulatory colleges, health organizations, and Ministry of Health committees), consultants and subject matter experts who develop and deliver curriculum. The incumbent works collaboratively with leadership and senior staff at UBC CPD as well as a variety of community, provincial, national, and international partners (i.e., health administrators, agency leads, university faculty, leaders and other health professionals in practice) depending on assigned projects.

Work Performed

• Stays up to date on literature and best practices in CPD and adult education to build understanding of medical context and develops appreciation for key factors affecting medical practice.
• Develops and leads the design and implementation of one or more educational programming initiatives within UBC CPD and is accountable for project development from initiation to closure.
• Works collaboratively with Medical Directors, Medical Leads, Project Sponsors, and UBC CPD senior leadership to establish project goals and objectives.
• Identifies opportunities for and oversees implementation of research and needs assessment activities to inform learning activity updates and program design.
• Provides internal and external consultation on best practices and procedures regarding education planning, design, development, and delivery aligning with the vision and mission of UBC CPD.
• Builds and maintains strong working relationships and facilitates ongoing communication with key internal and external provincial and national stakeholders.
• Develops detailed and effective project plans including scope, design, schedule, and project team responsibilities; develops tracking tools; monitors and communicates progress; manages and communicates changes to project scope and schedule.
• Resolves any issues and solves problems throughout project life cycle.
• Performs risk management activities to minimize and communicate project risks; identifies barriers to project implementation and long-term success.
• Hires, oversees, and provides direction to project staff to ensure efficient and optimal delivery of new or ongoing educational programs; responsible for performance management and termination of staff if required.
• Responsible for problem-solving staff issues including staff workload and appropriate project allocation and assignments.
• Provides guidance to stakeholders and project sponsors regarding accreditation/certification standards and oversees the implementation of accreditation/certification requirements into education initiatives.
• Develops, implements, and analyzes detailed operating budgets including forecasts, allocating expenditures, and resolving discrepancies; ensures compliance with UBC and Program Sponsor financial reporting requirements.
• Develops funding proposals for developing new educational projects.
• Designs, plans, and implements evaluation strategies and oversees education project evaluation activities.
• Oversees the collection, collation and analysis of learning analytics and program evaluation data.
• Leads development of learning outcomes, identifies essential educational content and subject matter expert requirements, proposes learning activities and evaluation methods. Supports scale-up to expand current program and service offerings and develop new initiatives.
• Use expertise in adult learning and instructional design to lead and motivate project team members to prepare materials for varying education formats (self-directed asynchronous learning opportunities, webinars, blended learning, face-to-face, resources).
• Leads development of communication strategies and marketing campaigns for assigned projects; and oversees the development, planning and implementation of project and program-specific marketing materials, publications, and news articles and ensures they are appropriately tailored to learners.
• Researches, synthesizes, and compiles information from multiple sources into status reports or updates, as required by program sponsors and other stakeholders.
• Identifies, initiates, and contributes to research and publication opportunities related to the design and efficacy of learning materials and methods within the various programs supported.
• Supports the fulfillment of UBC CPD’s mission and vision through active participation in UBC CPD working groups or staff committees (e.g., Strategic Planning Working Groups). 

Consequence of Error/Judgement

The incumbent will be required to show judgment and decision making, which has the potential to impact UBC CPD reputation, product viability, project funding, and the opportunity for future research development. Errors in judgement could have long-term financial and non-financial consequences across the entire CPD unit. Lack of diplomacy, foresight or sound judgment could have a serious negative impact on the reputation of the CPD, the Faculty of Medicine and the university at large

Exercising poor judgment and/or inappropriate lack of consultation has the potential to adversely affect the viability and validity of research projects, educational programs, projects, grant based funding or other means necessary to sustain itself. 

Supervision Received

Reports to Senior Manager, Strategic Projects and Partnerships within the Division of Continuing Professional Development.

Supervision Given

Responsible for the supervision of UBC CPD staff within the Strategic Projects and Partnerships portfolio, including program assistants, research assistants, temporary staff or technical staff. 

This position requires working effectively within a relatively flat organizational structure with a significant degree of self-direction.  Works with considerable autonomy on projects within portfolio. 

Minimum Qualifications

Master’s degree in Education. Minimum of six years of related experience, or the equivalent combination of education and experience.

Preferred Qualifications

• University degree in a relevant discipline (adult education, educational technology, distance education, or educational psychology, is preferred).
• Minimum of six years of experience or the equivalent combination of education and experience.
• Knowledge of the university working environment and experience in the development of educational programs will be considered assets.
• Excellent knowledge of instructional design and technologies, course and program development methods and research, and pedagogical practices in online, in-person, and blended learning.
• Excellent project management and technical skills.
• Capacity for innovation, idea generation, research, and project management.
• A balance of creative, technical, analytical and social/interpersonal skills will be an asset.
• Ability to work well with others, demonstrated effective communication skills, and the ability to deal professionally and diplomatically with faculty, staff, learners and the general public.
• Ability to adjust to change and to work well under pressure to tight timelines in team environments.