Graduate Secretary

Dalhousie University

Position Details
Position Information

Position Title Graduate Secretary
Department/Unit Electrical & Computer Engineering
Location Halifax, Nova Scotia, Canada
Posting Number S139-23
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary $18.62 – $23.61 per hour ($31,460 – $39,901 per annum, 32.5 hours per week).
Classification C4
Provisional Statement This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary The Electrical & Computer Engineering Department is located within the Faculty of Engineering at Dalhousie University. The department plays a key role in Nova Scotia as a catalyst of research-driven innovation as well as the intellectual and technological growth of the province. Extensive faculty collaborations with other universities, centres of excellence, and industries locally, nationally, and the world over, attest to the strengths of the department. Reporting to the Department Administrator and the Director of Finance and Administration, the Secretary provides clerical support to the operational needs of the Electrical & Computer Engineering Department and the Faculty of Engineering.
Key Responsibilities
  • Clerically coordinate all matters related to the graduate programs, including Graduate Coordinator support, applications and admissions, program requirements and registration, student funding and progress, and arrangements for defenses and exams.
  • Update program, course, and enrollment information on university-wide electronic records systems.
  • Support the operational needs of the Department and programs, Department Head and faculty members, and the Departmental Administrator. Provide clerical support to hiring, academic, and accreditation processes.
  • Respond to a wide variety of routine requests and inquiries from students, faculty, advisors, and administrators via email, telephone, and in-person contact.
  • Support the planning and execution of Department activities and events. This includes logistics; assisting with travel and accommodations; working with vendors; organizing invitations and awards; attending events; and coordinating volunteers as necessary.
  • Provide additional clerical support to Faculty of Engineering operations.
Note Due to operational requirements, the successful applicant is required to work in-person on campus.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Required Qualifications
  • Business/Office Administration diploma program with approximately one to three years’ relevant experience (or equivalent combination of training and experience).
  • Solid communication (verbal and written) skills.
  • Demonstrated teamwork skills with the ability to adjust priorities under changing demands and conditions.
  • Proven organizational skills, accuracy and attention to detail.
  • Demonstrated ability to take initiative, problem solve, and seek information when needed.
  • Computer proficiency, particularly in Microsoft Office.
Job Competencies
Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit .

Posting Detail Information

Number of Vacancies One (1)
Open Date 04/12/2023
Close Date 04/19/2023
Open Until Filled No
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