Finance Officer

University of British Columbia

jobsincanada.one


Workers – Union

Job Class
CUPE 2950

Job Profile
CUPE 2950 Salaried – Senior Monetary Spec 1a (Gr8)

Job Title
Finance Officer

Division
Normal Grants jobsincanada.one Analysis Finance

Compensation Vary
$4,601.00 – $4,953.00 CAD Month-to-month

Posting Finish Date
March 13, 2024

Be aware: Functions can be accepted till 11:59 PM on the day previous to the Posting Finish Date above.

Job Finish Date

At UBC, we consider that attracting and sustaining a various workforce is essential to the profitable pursuit of excellence in analysis, innovation, and studying for all college, employees and college students. Our dedication to employment fairness helps obtain inclusion and equity, brings wealthy range to UBC as a office, and creates the required situations for a rewarding profession

Job Abstract
Administers complicated sponsored analysis grants and particular objective funded tasks. Reconciles complicated grants and tasks; invoices sponsoring companies; prepares monetary stories on the usage of grants and tasks. Advises and informs analysis college on monetary issues. The job just isn’t routine and entails train of judgment and information of College, Granting Company, and accounting insurance policies and procedures. Establishes personal priorities in undertaking work, and receives instruction solely on uncommon issues. Gives coaching help to the College analysis group and assists in employees supervision and coaching.
Organizational Standing
Stories to the Supervisor.
Work Carried out

1. Oversees personal portfolio of complicated analysis grants and particular objective funded tasks. Works independently with no direct supervision.

Duties embody:

  • Decoding Company pointers and College insurance policies to make sure that the administration and use of funds are in compliance;

  • Getting ready invoices and monetary statements to sponsoring companies in line with phrases & situations of Company & College insurance policies & procedures;

  • Getting ready complicated reconciliation of grants and tasks, reviewing & sustaining budgets, initiating and following up on assortment of funds because of the College, inactivating grants and tasks, and monitoring deposit of funds;

  • Creating awards duties in Workday to trace and monitor progress for invoicing, monetary assertion preparation, and initiating refunds for analysis grants;

  • Creating new subrecipients in Workday to facilitate advancing of funds to collaborating establishments;

  • Reviewing Provider Invoices for funds to advance funds to collaborating establishments to make sure the appropriateness of switch and that procedures are adhered to;

  • Reviewing expenditures & accounting journals as requested, exercising judgment in figuring out appropriateness of transaction in relation to College coverage and Company phrases and situations;

  • Reviewing analysis grant and funds set-up initiated from Analysis Companies;

  • Creating invoices for submission to sponsors;

  • Figuring out and reviewing money receipts, EFT and wire funds to make sure appropriate allocation of funds to the suitable grant and challenge;

  • Reviewing and approving Money Gross sales Transactions in Workday and coordinating with departments to reclassify unearned income to the suitable spend class;

  • Updating Grant Supervisor Function Assignments in Workday per written delegation of signing authority approvals acquired from Principal Investigators;

  • Reviewing posted services and administration (F&A) prices and getting ready accounting journals to appropriate F&A price allocations;

  • Reviewing expired or inactive grants containing ineligible payroll transactions and coordinating with the dept. for decision;

  • Reviewing and taking motion to resolve grants in money deficit;

  • Getting ready journals to switch or refund expired funds and writing off small balances.

  • Aiding in over expenditure monitoring of grants and tasks;

  • Advising and offering authoritative recommendation to College, Division Directors, and Division Heads relating to: Monetary info pertaining to their analysis grants and tasks; granting company insurance policies and contract phrases; College insurance policies and procedures;

  • Speaking with Analysis Companies, Trade Liaison, College, and administrative personnel;

  • Answering non routine enquiries regarding analysis grants and particular objective tasks;

2. Prepare new employees, present coaching to departmental directors and take part in College visits.

3. Help inner and exterior auditors as required.

4. Perform as a coach within the Finance coaching program by offering coaching for college and employees at UBC and take part in web site visits as wanted. Conduct Finance Coaching workshops.

5. Carry out different duties associated to the {qualifications} and necessities of the job.

Consequence of Error/Judgement
Non-compliance with contractual phrases and /or Company pointers might consequence within the return of company funds, lack of future funds, and /or lack of ability to gather funds owed to the College. Incorrect interpretation of Company and College coverage offered to College can lead to non-compliance with company phrases on the usage of funds. Incorrect evaluation, and monetary reporting or invoicing to the contract/granting companies will present mis-representation on use of funds, and lack of College credibility in administration of analysis and challenge funds. Opinions carried out by different Analysis Finance employees would determine important errors after the occasion to allow correction.
Supervision Acquired
Stories to the Supervisor. Establishes personal priorities in undertaking job duties, and receives directions solely on uncommon issues.
Supervision Given
N/A
Minimal {Qualifications}
Highschool commencement, plus Diploma in Accounting or Payroll CPA Degree 2, plus 4 years of associated expertise, or an equal mixture of training and associated expertise.

  • Willingness to respect various views, together with views in battle with one’s personal.
  • Demonstrates a dedication to enhancing one’s personal consciousness, information, and expertise associated to fairness, range, and inclusion.

Most well-liked {Qualifications}

Completion of 75% of the necessities for the CPA program, or post-secondary training and enrolment in a third or 4th yr skilled accounting program. Expertise and demonstrated potential in performing complicated and detailed reconciliations is required. Expertise in a posh operational accounting setting is required. Demonstrated proficiency of accounting ideas. Good organizational expertise and a capability to work successfully beneath stress independently and inside a staff setting. Excessive diploma of analytical accuracy, thoroughness, dependability, and a focus to element . Wonderful communication expertise and assertiveness expertise. Tact and discretion are important. Should be capable of multi-task and set applicable priorities. Competent with the usage of Microsoft Workplace software program (Outlook, Phrase, Excel, MS-Groups, PowerPoint). Intermediate to Superior MS Excel information is required. WD information is most well-liked.

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