Faculty and Academic Programs Administrator

University of Alberta


This place is part of the Non-Tutorial Employees Affiliation (NASA). 

This place has a time period size of two years and affords a complete advantages bundle which may be considered on our Advantages Overview web page .

Location – North Campus Edmonton. This position is in particular person.

Working for the College of Alberta

The College of Alberta acknowledges that we’re situated on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to complement our vibrant group.

The College of Alberta is teeming with change makers, group builders, and world shapers who lead with goal every day. We’re house to greater than 40,000 college students in 200+ undergraduate and 500+ graduate applications, over 13,000 school and workers, 260,000 alumni worldwide and have been acknowledged as certainly one of Canada’s Greenest Employers for over a decade.

Your work may have a significant affect on a captivating cross part of individuals—from our college students and stakeholders, to our famend researchers and innovators who’re fairly actually curing illnesses, making discoveries and producing options that make the world more healthy, safer, stronger, and extra simply.

Working for the Division/School 

The School of Kinesiology, Sport, and Recreation on the College of Alberta is famend for our dedication to excellence in educating, analysis, and group engagement. Our numerous tutorial choices embrace 4 sturdy undergraduate applications, 4 dynamic graduate applications, and 4 specialised graduate certificates applications. With over 1400 undergraduate and 140 graduate college students, our school fosters a richly numerous and collaborative environment that promotes interdisciplinary analysis, distinctive educating, and numerous instructional alternatives. Our devoted school members discover a variety of views, together with biomechanical, historic, neuromotor, pedagogical, philosophical, physiological, psychological, and sociocultural dimensions of human motion, bodily exercise, recreation, and train.


The School and Tutorial Applications Administrator will play a pivotal position in supporting the environment friendly functioning of our School. Reporting to the School Basic Supervisor, this place offers administrative help to varied facets of School operations. Moreover, the position encompasses administrative help for School Tutorial Applications, which incorporates the scholar companies workplace, in-field studying, and graduate certificates applications. 

On this position, you’ll help the School Basic Supervisor in numerous administrative processes associated to HR, IT, finance, and facility administration. You’ll information Faculty members in navigating Central Providers Hubs and facilitate their entry to important companies. Managing calendars, journey preparations, and expense claims for senior administration will even be a part of your duties. 

Furthermore, you’ll help within the administration of the KSR practicum/in-field studying program, which includes coordinating volunteer placements for undergraduate college students as required for his or her diploma applications. The actions on this space will differ based mostly on recruitment, placement, and pupil program cycles, and should overlap at occasions. 

As the primary level of contact for in-person inquiries, you’ll presentnormal help and reception duties for the School Scholar Providers Workplace. Your position will embrace directing college students to the acceptable sources or people to handle their wants, particularly for non-routine occurrences. 

Given the dynamic nature of this position, you will have to anticipate each day fluctuations in actions. It is essential to notice that this place requires full-time on-campus presence.

We’re searching for a devoted and arranged particular person who can effectively help our School’s administrative wants and contribute to the general success of our tutorial applications. 


School Administrative Duties 

  • Function the first level of contact for the Workplace of the Dean 
  • Handle logistics for School-wide conferences and KSR Management staff calendars and conferences 
  • Help with room bookings and help the Dean’s Govt Assistant when wanted. 
  • Oversee KSR mailrooms, together with printer entry, provides, mail sorting, and confidential materials shredding. 
  • Help with IT gear procurement 
  • Coordinate journey preparations and supply occasion administration help 
  • Help with fundamental HR and Monetary administrative duties. 

Scholar Providers Help 

  • Act as the primary level of contact for the Scholar Providers Workplace throughout designated hours, addressing routine points and redirecting inquiries. 
  • Present backup protection for the Scholar Program Coordinator and Tutorial Program Coordinator for particular actions/occasions. 
  • Help in processing purposes to the School Graduate Program Certificates 

Practicum/In-Discipline Studying Administrative Help 

  • Information college students on the location course of, handle recruitment modules, and guarantee correct placement info. 
  • Course of placement requests for exterior companies and monitor related kinds and suggestions. 
  • Handle the KSR CampusBRIDGE recruitment module and placement processing. 
  • Present administrative help to the Experiential Studying Lead, together with arranging web site visits at accomplice organizations. 
  • Keep pupil data with placement info, monitor different accomplice/pupil info as required. 

Minimal {Qualifications}

  • Put up-secondary diploma most well-liked, post-secondary certification in administration or equal is required. 
  • 3 years’ administrative expertise, ideally in a post-secondary setting. 
  • Potential to work independently whereas functioning in a bigger staff setting, working collaboratively with workers and college members.
  • Should possess the power to shift priorities and work underneath the route of a number of Space Leads, usually underneath strict deadlines. 
  • Distinctive Buyer Service abilities, sturdy dedication to professionalism, and demonstrated means to keep up confidentiality with delicate info required. 
  • Have to be nicely organized and a proactive self-starter. 
  • Confirmed means in previous roles to exhibit distinctive consideration to element. 
  • Proficiency in Microsoft Workplace and Google Suites.
  • Potential to troubleshoot and supply normal technical help for hybrid assembly setups.

Most well-liked {Qualifications} 

  • Proficiency in the usage of Campus Options, EDRMS/Alfresco, CampusBRIDGE (Orbis Platform) is an asset. 
  • Data of the educational insurance policies and procedures of each the School and The College of Alberta, together with FOIP, is an asset.

Notice: On-line purposes are accepted till midnight Mountain Normal Time of the deadline.

We thank all candidates for his or her curiosity; nonetheless, solely these people chosen for an interview shall be contacted.

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