Executive Assistant

Job title:

Executive Assistant

Company

UBS

Job description

Business DivisionsGlobal Wealth ManagementYour roleAre you service oriented with an eye for details and a great multi-tasker? Do you know how to make sure things run smoothly?We’re looking for an Executive Assistant to:
– answer the reception main line incoming calls, greet, and assist clients and visitors to the office, providing exceptional service
– support office administration such as ordering supplies, handling mail, managing conference logistics and setting up WIFI system access
– assist with finance management, including processing of invoices and expenses
– organize and manage all office mail and deliveries
– assist with event planning, catering orders, and other ad hoc administrative support as neededFunction CategoryBusiness management, administration and supportJoin usAt UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it’s our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?Your teamYou’ll be working in the Wealth Management team in Toronto, Ontario and play a key part in representing the business when dealing with internal and external parties. As an ambassador for the brand, you will be intuitive to the needs of the team and provide seamless support across a variety of situations..Your expertise– has 3 years + Executive Assistant or client facing experience in a financial firm
– excellent communicator, with solid interpersonal skills
– keen attention to detail, organized and able to multitask
– self-starter who is comfortable managing complex and evolving situations
– proficient in Microsoft Office and Outlook, TEAMS, Word, PowerPoint, ExcelAbout usUBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..We have a presence in all major financial centers in more than 50 countries.How we hireWe may request you to complete one or more assessments during the application process.

Expected salary

Location

Toronto, ON

Job date

Sat, 15 Mar 2025 06:58:05 GMT

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