Education Secretary

Dalhousie University

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Position Details
Position Information

Position Title Education Secretary
Department/Unit Family Medicine
Location Halifax
Posting Number S530-22
Employee Group None
Position Type Temporary
Duration of Contract (if applicable) Approximately 11 months
Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary Salary will be commensurate with qualifications and experience ($23.70 – $25.15 per hour, 32.5 hours per week)
Classification
Provisional Statement
About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary The Department of Family Medicine strives to provide leadership by advancing the discipline of family medicine through research and education in primary health care, teaching family medicine residents and Dalhousie medical students, and demonstrating our commitment to lifelong learning and the dissemination of knowledge to Maritime family physicians. Reporting to the Medical Education Manager (MEM) and the Curriculum and Evaluation Coordinator (CEC), the Education Secretary will carry out a range of administrative tasks in support of the Education Program in the Department of Family Medicine.
Key Responsibilities
  • Act as the first point of contact for the Family Medicine education unit and respond to faculty, staff and learner inquiries, problems and requests by e-mail, phone and in-person.
  • Provide administrative support, as required, for residency selection, end of residency and accreditation activities, and to Education Program leadership and staff, including formatting and distributing materials, maintaining files, scheduling meetings and assisting with budgets.
  • Manage all Medical Education Unit IT equipment. This includes the loaning out and tracking of equipment.
  • Provide administrative and secretarial support to program level Faculty Development activities. This includes support for the Program Director, FD Coordinators Committee and faculty development sessions (including scheduling, accreditation and other activities).
  • Participate in the planning and organization of various program special events.
  • Provide back-up support to Department reception for break / lunch / vacation coverage on a rotating basis. Provide back-up support for the committee secretary position as well as support to various committees as required.
Note The selected incumbent will be required periodically to work outside regular business hours, including evenings and week-ends, with advance notice.
Due to operational requirements, the successful applicant is required to work in-person.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Additionally, as this position is in a clinical academic department based within Nova Scotia Health facilities, NSH’s vaccination and other relevant workplace policies may apply.
Required Qualifications
  • Business/Office Administrative diploma with approximately three to five years’ related work experience (or equivalent combination of training and experience).
  • Proven experience in MS Office suite, distributed meeting technology such as Zoom or MS Teams, and Adobe with the demonstrated ability to learn new programs quickly.
  • Strong interpersonal, teamwork, and communication (written and verbal) skills.
  • Excellent attention to detail, organizational and multi-tasking skills while working in a busy, dynamic environment.
Assets
Job Competencies
Additional Information
Application Consideration Applications from university employees and external candidates are given concurrent consideration. Among short listed candidates, university employees will be given special consideration.
We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.
Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies One (1)
Open Date 12/19/2022
Close Date 01/08/2023
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/12287

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