Departmental Administrator

Carleton University

Profession Growth Project (CDA):

The profitable candidate should get hold of a depart of absence from their present and substantive place, the place relevant. Permission for such depart should not be unreasonably withheld.

If you’re an inside applicant, please be sure to replace your present union standing in your candidate profile every time you apply for a emptiness. Inside candidates will likely be given precedence consideration presently. Please observe: Carleton College encourages functions from all certified candidates.
















About Carleton College

Carleton College is located on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage website, in Ottawa, Ontario. The college is simply minutes from the guts of our nation’s authorities and G-7 organizations and this capital benefit gives alternatives for employees and school and college students to make a optimistic affect in our group and all over the world.

As one of many 2023 Prime 100 Employers in Canada and one of many Nationwide Capital Area’s Prime Employers for 9 consecutive years, Carleton College is one in every of Canada’s most resourceful and productive hubs of studying and analysis, fuelling a wealthy expertise pipeline that’s supporting social and financial renewal. The college’s good, caring and related group conjures up and empowers people to turn into change leaders who drive affect on this planet whereas difficult typical modes of pondering and doing. At Carleton, we’re dedicated to fostering an revolutionary, equitable and welcoming work setting. Carleton can be a nationally licensed Wholesome Office and is a recipient of the Canada Awards for Excellence, Wholesome Office Order of Excellence and Platinum Degree Certification for Psychological Well being at Work.

The college’s Strategic Built-in Plan 2020-2025 is an bold imaginative and prescient for the long run, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties and Tasks:

The Departmental Administrator stories to, consults with, and gives administrative help to the Chair, and implements operational wants and targets as communicated by the Chair. The first obligations embody: (i) overseeing and coordinating the unit’s day-to-day administrative capabilities which incorporates workplace, tutorial and analysis actions, and (ii) being an integral a part of the crew charged with creating and implementing quick and long run plans regarding the supply of the unit’s tutorial and analysis capabilities.

The Administrator coordinates and oversees the day-to-day operations of the Unit by:
• straight supervising help employees and not directly supervising and advising technical employees on administrative and budgetary issues;
• guaranteeing compliance of employees and school on administrative insurance policies, procedures and laws;
• taking the lead on and implementing course and educating schedules, in session with the Chair;
• overseeing and administering all budgetary processes (aside from full time salaries) within the unit and guaranteeing detailed monetary information are stored up-to-date;
• sustaining administrative and technical employees personnel information and guaranteeing up-to-date file administration; and
• offering recommendation and steerage to college on educating and analysis funds and administrative issues.

The Administrator helps the Chair by:
• offering recommendation on all facets of College laws, procedures and departmental administrative issues related to tutorial, administrative, analysis, and personnel points;
• searching for out, compiling and offering data for lengthy and quick time period planning functions;
• being concerned in tutorial and administrative coverage discussions, and planning and improvement processes;
• appearing as a liaison and in an advisory capability in all issues for technical employees who report back to the Chair; and
• representing the Division at administrative conferences throughout the College and the College.


The incumbent should possess the next {qualifications}:
• Able to regarding, and speaking with others working or learning in a post-secondary academic and analysis setting
• Possessing robust administrative, organizational and inter-personal expertise
• Clear understanding of administrative and workplace procedures, funds administration, accounting ideas, supervisory expertise, tutorial administration, and present specialised laptop applications utilized by the College, such because the BANNER STUDENT SYSTEM (particularly SASSECT for timetabling), the F.A.S.T. REPORTING SYSTEM (for coping with working and analysis budgets), PHATIME (for employees depart reporting), ENTERPRISE (room reserving system), PINNACLE (phone billing system), together with different relevant and related normal workplace software program (resembling Microsoft Outlook, Phrase, spreadsheets, together with Excel, and database administration).
• Sturdy administrative, problem-solving, interpersonal, supervisory, and oral and written communication expertise are important.
• Common sense, initiative, resourcefulness, tact and discretion are elementary.
• Good understanding of the Division’s and College’s normal guidelines and laws, as outlined in each the annually-revised Undergraduate and Graduate Calendars, in addition to the quite a few Collective Agreements governing worker relations.
• Capacity to work underneath stress, to speak successfully (verbally and in writing) with tutorial personnel, technical and administrative employees, and others on and off campus.
• Expertise in tutorial division administration is most popular.

Training and Expertise:

The above is generally acquired by means of the completion of:
• College diploma plus some enterprise or administration coaching; laptop expertise, together with normal workplace software program (i.e. phrase processing, spreadsheets, database, and so on.) and Carleton administrative software program.
• Seven years in a college setting, together with expertise in each the operational and tutorial (educating, analysis, service) facets of the college.

HR Word:

Equivalencies will likely be thought of. Candidates are inspired to offer data which can exhibit equal {qualifications}. Please observe that candidates could also be required to finish an employment check as a part of the choice course of for this place. These candidates which can be chosen for an interview will likely be requested to contact the Human Useful resource Advisor assigned to this competitors as quickly as doable to debate any lodging necessities. Preparations will likely be made to accommodate your request in a well timed method. Carleton College is strongly dedicated to fostering variety inside its group as a supply of excellence, cultural enrichment, and social power. We welcome those that would contribute to the additional diversification of our College together with, however not restricted to: girls; seen minorities; First Nations, Inuit and Métis peoples; individuals with disabilities; and individuals of any sexual orientation or gender id and expressions.

Well being and Security Necessities

This place is often required to work on campus in individual. Within the occasion of a public well being emergency or a well being and security situation, it’s doable that you could be be required to work quickly remotely as a consequence of public well being orders, directives and/or well being and security necessities. If this occurs, you’ll work along with your direct supervisor to arrange a distant work setting together with discussing applicable expertise and necessities. You might be required to comply with all College insurance policies and directives, together with to arrange a secure and confidential workspace in a distant location and guarantee all Carleton property (mental and different) is safeguarded. If required to work remotely, you may be notified by your supervisor when working full time bodily onsite will resume.

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