Department Administrator, Faculty of Science

University of Calgary

We wish to take this chance to acknowledge the normal territories of the folks of the Treaty 7 area in Southern Alberta. The Metropolis of Calgary can also be dwelling to Métis Nation of Alberta, Districts 5 and 6.

Place Overview

The division of Analysis and Administrative Providers within the College of Science is at the moment in search of a Full-time Common Division Administrator.

Reporting to the Supervisor, Analysis and Administrative Providers, the Division Administrator is chargeable for offering administrative assist which consists of sustaining the reception space and basic workplace area,answering and triaging inquiries from guests, file upkeep, and logistical coordination of conferences, working teams, and occasions.

Place Description

Abstract of Key Tasks (job capabilities embody however will not be restricted to):

  •  Promote a optimistic environment guaranteeing guests expertise a optimistic, useful, and welcoming surroundings.
  • Distribute and keep database of keys issued to Graduate College students, College members, andvisitors in addition to sustaining CO-200 card swipe entry and constructing entry.
  • Foster and keep cooperative and trusting relationships with stakeholders (each inner and exterior) with a purpose to present seamless and environment friendly assist.
  • Present administrative assist reminiscent of printing, scanning, shredding, room bookings, provide ordering, assembly minutes and upkeep.
  • Submission and comply with up of all Services Upkeep (Archibus) requests, phone installs and many others.
  • Set up information on LAN, OneDrive and bodily information.
  • Present administrative assist for the sessional hiring course of, together with doc assortment, supply letter creation/distribution, TBH.
  • Present suggestions to realize effectivity in administrative processes .
  • Handle and implements orientation and onboarding and off-boarding processes (for instance, entry to UCIDs, e-mail, studying administration system, keys, telephones) together with coordination.
  • Participation within the orientation days.
  • Present documentation of suggestions gathered by exit interviews with a purpose to assist the event and implementation of a strategic plan to extend retention of workers.
  • Assist occupational well being and security documentation necessities and associated monitoring of data at hiring and ongoing.
  • Keep data and information to make sure that data is as up-to-date as potential, recognizing that this data should be saved correct and present to be used by others.

{Qualifications} / Necessities:

  • Minimal 3 years administrative expertise required.
  • Expertise working in a big, dynamic staff with confirmed private effectiveness and productiveness.
  • Wonderful interpersonal and communications expertise required.
  • Sturdy organizational expertise and skill to deal with a number of duties and duties concurrently required.
  • Means to assume critically and creatively beneath stress whereas exercising good judgement.
  • Artistic, revolutionary, and versatile.
  • Intermediate laptop expertise together with MS Workplace Suite (together with Phrase, Outlook, PowerPoint, and Excel).
  • Expertise interacting with and supporting college students is taken into account an asset.
  • Earlier expertise with PeopleSoft, Orbis, QLess, Purecloud, Qualtrics is an asset.
  • Expertise with internet content material administration methods might be thought of an asset.
  • Data of college insurance policies and procedures related to the portfolio supported is most well-liked.

Software Deadline:  November 26, 2023

We wish to thank all candidates prematurely for submitting their resumes. Please word, solely these candidates chosen to proceed on by the choice course of might be contacted.

Extra Data

This place is a part of the AUPE bargaining unit, and falls beneath the Operational/Admin Job Household, Part 2.

To search out out extra about administration and workers alternatives on the College of Calgary and all now we have to supply, view our Administration and Workers Careers web site . For extra data go to Careers within the College of Science.

The College strongly recommends all school and workers are absolutely vaccinated in opposition to COVID-19.

Concerning the College of Calgary

UCalgary is Canada’s entrepreneurial college, situated in Canada’s most enterprising metropolis. It’s a prime analysis college and one of many highest-ranked universities of its age. Based in 1966, its 36,000 college students expertise an revolutionary studying surroundings, made wealthy by analysis, hands-on experiences and entrepreneurial pondering. It’s Canada’s chief within the creation of start-ups . Begin one thing right this moment on the College of Calgary. For extra data, go to .

The College of Calgary has launched an institution-wide Indigenous Technique committing to making a wealthy, vibrant, and culturally competent campus that welcomes and helps Indigenous Peoples, encourages Indigenous group partnerships, is inclusive of Indigenous views in all that we do.

As an equitable and inclusive employer, the College of Calgary acknowledges {that a} various workers/school advantages and enriches the work, studying and analysis experiences of your complete campus and larger group. We’re dedicated to eradicating obstacles which have been traditionally encountered by some folks in our society. We try to recruit people who will additional improve our variety and can assist their tutorial {and professional} success whereas they’re right here. Specifically, we encourage members of the designated teams (ladies, Indigenous peoples, individuals with disabilities, members of seen/racialized minorities, and various sexual orientation and gender identities) to use. To make sure a good and equitable evaluation, we provide lodging at any stage throughout the recruitment course of to candidates with disabilities. Questions relating to [diversity] EDI at UCalgary may be despatched to the Workplace of Fairness, Variety and Inclusion ([email protected] ) and requests for lodging may be despatched to Human Sources ([email protected] ).

Do you’ve most however not all of the {qualifications}? Analysis present that ladies, racialized and visual minorities , and individuals with disabilities are much less prone to apply for jobs except they meet each single qualification. At UCalgary we’re dedicated to reaching equitable, various, inclusive and accessible employment practices and workplaces and encourage you to use in the event you consider you might be proper for this position. 

We encourage all certified candidates to use, nevertheless desire might be given to Canadian residents and everlasting residents of Canada.

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