Memorial University of Newfoundland

March 15, 2023

Faculty of Nursing
(5 year Contractual Position)

The Decanal Assistant will perform highly responsible, confidential administrative duties requiring a significant degree of initiative and independent judgment. As the senior administrative support to the Dean of Nursing, the Decanal Assistant is responsible for coordinating and ensuring adherence to the guidelines governing academic HR processes (recruitment activity, promotion and tenure process) and all administrative activities within the Dean’s office including: managing schedules, time, and travel; managing all communication received; screening, acting upon or redirecting communications; tracking correspondence to ensure follow-up and timely response; typing, proofreading, photocopying and filing material of a confidential nature; maintaining confidential faculty files; preparing and managing assessment files for the promotion and tenure process; supporting committee work; acting as a recording secretary for and assisting with all aspects of Faculty Council; preparing letters, memos, reports and documents of a confidential nature, including composing documents in draft form where appropriate; assisting in the coordination of ad hoc activities and events as required and preparing or researching background information relevant to ongoing activities in the Dean’s Office. The Decanal Assistant initiates the coordination of documents to commence an academic recruitment process as well as those related to tenured, tenure track and regular teaching term appointments. As a very comprehensive, regimented and time sensitive process, this requires a thorough knowledge of operating procedures as well as an understanding and application of collective agreement language. The Decanal Assistant works closely with all areas of the Faculty, members of the of the Senior Executive Offices, Deans and Administrative Directors and their respective staff; communicating regularly with employees both internal and external to the unit, as well as serving as a point of contact for other units and for those outside the University, including professional groups, alumni, government officials, other universities, and potential (new) faculty members or teaching staff.


The successful candidate will have experience (5+ years) providing executive senior administrative support in an academic or business context, graduation from a two-year secretarial science/office administration (executive stream) program, supplemented by an additional year of post-secondary education, or any equivalent combination of experience and training. The successful candidate will be highly professional and motivated to succeed and must have an ability to exercise judgment in prioritizing the work of the Dean, including experience in maintaining a high level of confidentiality, tact, and decisiveness while working under the pressure of constantly-changing priorities, unanticipated urgent demands, and multiple tasks and projects with competing deadlines. Strong computer skills and fluency with Microsoft Office and Adobe Acrobat are required. Knowledge of Brightspace and OnBase are considered assets. The ability to work well both independently and within a team, versatility in meeting tight deadlines, strong organizational skills, and an ability to multi-task are essential to this position.

$47,222 – $66,220 per annum (Non-Bargaining)

March 30, 2023

All qualified candidates are encouraged to apply; however, p
reference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women, people of any sexual orientation, gender identity, or gender expression; Indigenous peoples; visible minorities and racialized people; and people with disabilities.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected]

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

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