Coordinator, University Curriculum

Concordia University

Position Number: 50020499 /
Department: Innovation in Teaching and Learning
Grade: GR12
Campus: Sir George Williams (Downtown)

Salary: $76,468.50 – $91,341.36 per annum
Union/Association/HR Policy: CUPEU

Posting deadline: November 29, 2022

Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

Reporting to the Manager, Curriculum Innovation and Development, Office of the Vice-Provost, Innovation in Teaching and Learning, the incumbent serves as a resource contact for decanal personnel, faculty and staff in relation to the University curriculum change and approval processes. The incumbent maintains effective relationships with academic and administrative personnel, and external governmental bodies (i.e. BCI, MES, CAPFE) for policy implementation, and oversight of curriculum change and new program approval processes. In addition, the incumbent is responsible for the secretariat of curriculum-related standing committees of Senate and/or University-wide committees and related activities which fall under the auspices of the Vice-Provost, Teaching and Learning. They establish guidelines for the functioning and specialized training on the web-based curriculum and calendar processing systems, as well as liaising with Instructional and Information Technology Services (IITS) for upgrades and improvements to the software.


  • Establish university-wide curriculum cycle on an annual basis for each academic year; administers submissions from each Faculty and School and verifies the content for accuracy and consistency with previous submissions.
  • Coordinate all aspects of the centralized web-based curriculum and calendar processing systems. Provides specialized training and onboard curriculum users throughout the University. Prepare guidelines, training materials and process documentation for the Concordia Curriculum Management System and provide functional support to users.
  • Oversee beta testing on the Concordia Curriculum Management System (CCMS), in collaboration with IITS. Review technical errors reported by users, direct programmers on processing errors and recommend improvements to the system to be implemented.
  • Act as Secretary to the Academic Programs Committee (APC) and curriculum-related ad hoc committees of APC.
  • Liaise with all Faculty/School Councils; identify issues for follow up with the Councils and/or the Vice-Provost and coordinate the process with the Senate and Board of Governors’ offices to ensure that all documents follow the appropriate legislative processes.
  • Monitor the creation and progress of new programs, the Letter of Intent for new programs and the New Program Proposal processes. Review and edit academic regulations and curriculum change documentation.
  • Inform the Office of the Provost and VP, Academic Affairs Faculty/School curriculum developers regarding curriculum change and approval processes. Act as liaison to Associate Deans, University Registrar, General Counsel and external governmental bodies, (e.g. MES, BCI, CAPFE) in matters related to curriculum change and approval processes.
  • Analyze and prepare confidential documentation, reports and/or correspondence. Edit all reports, curriculum proposals and correspondence for the Office of the Vice-Provost, Innovation in Teaching and Learning.
  • Counsel and provide training to newly appointed decanal members on all academic and administrative procedural matters and protocol. Provide expertise to incoming Vice-Provost, Teaching and Learning and the Manager, Curriculum Innovation and Development.
  • Update web-based curriculum processing system incorporating resolutions from legislative bodies.
  • Coordinate the external approval process for all new undergraduate programs in collaboration with Faculties, BCI and MES; liaising with the School of Graduate Studies on graduate proposals Ensure all parties in the university are compliant with existing policies or regulations.
  • Survey and report on best practices regarding curriculum oversight, quality and change across the country.
  • Collaborate with the Program Review Advisor regarding the University Academic Appraisal process and procedures. Provide feedback and responds to queries.
  • Participate in special projects undertaken by the Vice- Provost, Teaching and Learning and the Manager, Curriculum Innovation and Development.
  • Perform other duties assigned by the Manager, Curriculum Innovation and Development.


  • Bachelors’ degree in a field related to the primary responsibilities with two to four years of relevant experience in an academic setting.
  • Very good knowledge (Level 5) of spoken and written English to compose curriculum documents, correspondence and reports, interpret detailed information, and deal with complex situations. Good knowledge (Level 4) of spoken French and basic knowledge (Level 3) of written French to communicate effectively with external bodies. Basic knowledge (Level 3) of reading French to comprehend BCI and MES documents.
  • Advanced knowledge of Microsoft Word, good knowledge (Intermediate Level) of Excel and basic knowledge of PowerPoint. Good knowledge (Intermediate Level) of Acrobat Pro, Outlook and electronic mail/filing systems.
  • Good technical proficiency, ability to work with software programs, and experience training and offering user support with software systems.
  • Demonstrated organizational skills with a proven ability to coordinate complex projects.
  • Excellent project management skills.
  • Ability to multitask, work under pressure and meet strict deadlines; ability to work independently and as part of a team.
  • Excellent interpersonal and collaboration skills.
  • Excellent reviewing and editing skills; proven analytical and problem-solving skills; meticulous attention to detail.
  • Advanced knowledge of Concordia University programs, regulations, and academic policies, highly desirable.
  • Ability to adapt to unexpected situations and restraints.

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtiá:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, [email protected]

Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.

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