Coordinator, Property Acquisitions

University of Rhode Island

Posting Quantity SF01720

Job Title Coordinator, Property Acquisitions

Place Quantity 109954

FTE 1.00

FLSA Exempt

Place Sort Skilled Employees

Union PSA/NEA – Skilled Employees Assoc

Pay Grade Stage Grade Stage: 10

Pay Grade Vary Wage Vary: $55,761 – $84,216

Standing Calendar Yr, Full-time, Restricted

Division Prop & House


Please observe: Job functions should be submitted straight on-line solely at: (

Contact Cellphone/Extension 

Contact E mail 

Bodily Calls for 

Campus Location Kingston

Grant Funded No

Extension Contingency Notes 

It is a full time, calendar yr place, restricted to 06/28/2025 with anticipated renewal.

Job Description SummaryThe search will stay open till the place has been crammed. First consideration will likely be given to functions obtained by March 1, 2024. Purposes obtained after March 1, 2024, could also be reviewed relying on search progress and wishes, however usually are not assured full consideration.



Present oversight of the College’s moveable property by inventorying and sustaining an correct database for all movable gear starting with the acquisition and ending with a disposal of the property. Present accountability and integrity to the database for movable property and ensures compliance with each state and federal laws in the course of the life cycle of the asset. Oversee the purchases, transfers, donations, and disposal of all movable property via the sale of surplus. Direct the Property Officers and work intently with the management crew to create an annual stock schedule which is used to watch all gear in order to align with the interior database and with the controller’s monetary information.


Handle and monitor the College’s computerized gear database.

Coordinate the merger of all gear acquisitions from a number of sources, together with, however not restricted to all gear purchases; donations to the College from each private and non-private sources; all analysis gear transfers to the College; all Memorial Union gear acquisitions.

Supervise and consider the Property Officers for property management procedures assuring compliance with College insurance policies and departmental procedures.

Carry out a whole stock of all federally titled property on a biennial foundation, confirming the accuracy of the computerized and arduous copy knowledge.

Develop and doc requirements for the property acquisition course of.

Coordinate the merge of INSITE and Peoplesoft knowledge streams with Controller’s Workplace workers.

Function Property’s liaison with the College’s and State’s Buying Places of work, the Controller’s Workplace, Accounting Workplace, Analysis Workplace, Improvement Workplace, Memorial Union, Graduate Faculty of Oceanography, the W. Alton Jones Campus, Feinstein School of Training, Extra/Surplus Property Workplace, and varied federal businesses concerned in gear transfers.

Be certain that all gear transferred to the College from outdoors sources (e.g., new analysis college and workers, extra/surplus property, donations, and many others.) and all gear transferred from the College to different establishments, is correctly documented.

Submit all compliance studies in a well timed style. Observe all Federal, State, and College insurance policies and procedures concerning federal property.

Create and supply advert hoc studies for College administration, and for State and Federal businesses in response to compliance points.

Help departments within the sale of surplus property on the College of Rhode Island and handle Surplus gross sales account.

Concern fabrication numbers, monitor fabrication numbers on all campuses to make sure they’re captured within the moveable gear stock.

Help in finances preparation for Help Providers.


Develop an annual stock schedule which is used to carry out a perpetual stock of the College’s gear.

Assessment and monitor federal and state procurement insurance policies and laws to make sure that the College is complying.

Monitor and pattern the screening process for the College to make sure compliance with all federal screening pointers.

Supervise the upkeep and updating of the arduous copy submitting system and the big-ticket asset management system.

Establish, interpret, and doc asset administration procedures and laws for the College on the College, State, and Federal ranges.

Preserve the College’s person guide for the moveable gear.

Carry out annual and advert hoc area audits of kit asset acquisition paperwork movement techniques.

Analyze new choices and enhancements out there by way of software program packages for moveable gear stock techniques.

Liaise with all features of PeopleSoft pertaining to Buying, Human Sources, Payroll, and Funds.

Journey all through the College in addition to outdoors of the College.

Carry out further duties as required.


Private computer systems, printers and phrase processing, database administration and spreadsheet software program; Will need to have and preserve a sound driver’s license; strolling, bending, stair climbing, and many others.

Required QualificationsREQUIRED:

1. Bachelor’s diploma.

2. Minimal of three years of expertise in a administration place in stock administration, property management, logistics, or associated space.

3. Demonstrated laptop expertise (i.e., phrase processing, spreadsheet and database administration software program).

4. Demonstrated sturdy interpersonal and verbal communication expertise.

5. Demonstrated proficiency in written communication expertise.

6. Demonstrated supervisory expertise.

7. Demonstrated skill to construct and preserve skilled relationships with varied departments and workplaces on campus.

8. Demonstrated skill to interpret institutional insurance policies, plans, aims, guidelines and laws and talk the interpretation to others.

9. Demonstrated skill to arrange and current detailed research and studies and make suggestions in regards to the substance of the research and studies.

10. Demonstrated skill to work with various teams/populations.

11. Will need to have and preserve a sound driver’s license.

Most well-liked QualificationsPREFERRED:

1. Bachelor’s diploma in enterprise or associated area.

2. Demonstrated basic data of OMB A-110 and A-21 Circulars.

3. Demonstrated expertise in federal reporting and grant shut outs.

4. Demonstrated stock administration expertise.

5. Demonstrated thorough data of upper schooling asset administration insurance policies and procedures.

6. Demonstrated expertise with grants.



Environmental SituationsThe incumbent isn’t considerably uncovered to hostile environmental circumstances.

Posting Date 02/08/2024

Closing Date

Particular Directions to ApplicantsPlease connect the next 3 (PDF) paperwork to your on-line Employment Software:

(#1) Cowl letter.

(#2) Resume.

(#3) Different Doc – References – the names and speak to data of three skilled references. (Notice: this doc is required although references could also be listed on the applying).

Quicklink for Posting

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To assist us observe our recruitment effort, please point out in your cowl/motivation letter the place ( you noticed this job posting.

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