Communications and Web Specialist

University of British Columbia

Employees – Non Union

Job Class

Job Profile
AAPS Salaried – Info Companies, Stage B

Job Title
Communications and Internet Specialist

Emeritus School Administrative Assist VP Tutorial

Compensation Vary
$6,551.00 – $9,418.83 CAD Month-to-month

The Compensation Vary is the span between the minimal and most base wage for a place. The midpoint of the vary is roughly midway between the minimal and the utmost and represents an worker that possesses full job data, {qualifications} and expertise for the place. Within the regular course, staff will probably be employed, transferred or promoted between the minimal and midpoint of the wage vary for a job.

Posting Finish Date
February 5, 2024

Notice: Functions will probably be accepted till 11:59 PM on the day previous to the Posting Finish Date above.

Job Finish Date

Mar 31, 2025

It is a part-time, time period place at 0.8 FTE (28 hours per week) and wage indicated above will probably be prorated accordingly.

At UBC, we consider that attracting and sustaining a various workforce is essential to the profitable pursuit of excellence in analysis, innovation, and studying for all school, workers and college students. Our dedication to employment fairness helps obtain inclusion and equity, brings wealthy range to UBC as a office, and creates the required situations for a rewarding profession. 

Job Abstract

The Communications and Internet Specialist develops and implements strategic communication plans for the Emeritus School (EC). The incumbent leads the event of short-term and long-term communications initiatives that align with the UBC and EC Strategic Plan.

This place is answerable for managing implementation of communication plans, contributes to the event of communications greatest practices for the faculty, supplies tactical experience to the School’s Govt, Council and committee members, and ensures all communications actions and supplies adjust to UBC model requirements. The incumbent employs various communications instruments and strategies to develop and implement an built-in technique for communications that may interact many various audiences via quite a lot of communication platforms. The incumbent can also be answerable for the administration of the EC web site and associated websites.

Organizational Standing
The UBC Emeritus School (EC) was established in 2018, and is a brand new and growing unit inside UBC. The School seeks to complement the lives and persevering with mental engagement of retired school members granted emeritus standing by the UBC Senate and others granted membership of the UBC Emeritus School. It encourages Emeriti to take part in UBC affairs, and seeks to enhance the profile of each the School and UBC in native, nationwide, and worldwide communities. The Emeritus School is a part of the VP Tutorial portfolio.
Work Carried out

  • In session with the Govt Crew, leads the event and implementation of a strategic communications plan that displays and helps the unit’s objectives and priorities.
  • Works with volunteer members of the committees and workers to generate related communication concepts and guarantee alignment on messaging, viewers, supply and greatest practices for exterior communications and occasions.
  • Creates, edits and maintains a variety of communications supplies by liaising with content material contributors, committee chairs, workers, and different stakeholders.
  • Works intently with Occasions and Engagement Coordinator to advertise occasions organized by the volunteers of the School.
  • Manages all features of communications initiatives, together with growing undertaking timelines and budgets, monitoring initiatives to completion, making ready progress and closing reviews, and making suggestions.
  • Ensures that communications plans and their execution align with UBC-wide model and communications guides and protocols.
  • Evaluates the effectiveness of present communications plans and initiatives, and makes suggestions for future enhancements.
  • Supplies session and recommendation to all members of the unit on greatest practices in communications.
  • Develops intuitive and easy-to-use supplies that permit volunteers and workers to deal with some communications duties independently.
  • Supplies tactical communications experience to workers members and volunteers as required, together with writing and enhancing (e.g. talking notes, net content material, annual report content material, proposals, and so forth.), making ready digital shows, supporting exterior communications, and so forth.
  • Coordinates communications inside the School and with exterior companions to make sure the committee members and companions are conscious of key priorities and initiatives.
  • Interprets advanced info into clear, concise, and fascinating tales and information objects for quite a lot of audiences and for various communications platforms, together with web sites, newsletters, printed format, social media, and so forth.
  • Determines strategies for assortment and upkeep of digital property reminiscent of photographs and movies to help communications of the School’s recognized priorities.
  • Manages and maintains the School’s web site and associated websites.
  • Writes, designs, manages and edits net content material. Manages manufacturing of web site parts together with graphics, photographs, and movies. Develops and maintains net content material fashion guides, requirements and templates.
  • Coordinates with UBC IT Internet Companies to find out modifications of web site design and performance, and to make sure a stage of efficiency and upkeep.
  • Collects knowledge on web site analytics and assesses efficiency metrics for communications initiatives.
  • Actively seeks out partnerships and develops relationships with different campus communicators to be able to determine and leverage alternatives for collaboration.
  • Retains present with main communications tendencies, points, and applied sciences.
  • Performs different associated duties as required.

Consequence of Error/Judgement
This place represents the Emeritus School in addition to the College, and is required to train skilled judgment, maturity, collegiality and initiative whereas enterprise all tasks and growing relationships and partnerships. Errors in judgment or motion might straight have an effect on UBC’s fame with emeriti, college students, school, workers, companions and the broader neighborhood. Inappropriate actions, errors in efficiency or indiscretions in judgment can negatively impression the Emeritus School’s working relationships and credibility with a variety of essential inner and exterior companions, and should lead to authorized motion or unfavourable public relations, incur inappropriate prices, and/or jeopardize the unit’s fame.
Supervision Acquired
This place reviews administratively to the Administrative Supervisor at Emeritus School and operates beneath the strategic steerage of the Govt Crew. Works with members of the School to attain the communications objectives. Works with appreciable latitude and minimal supervision. Have to be self-directed, in a position to handle undertaking priorities and work independently. The incumbent is anticipated to point out initiative and creativity in reaching set objectives. Work is reviewed periodically to evaluate efficiency and guarantee completion of undertaking milestones.
Supervision Given
Might take part within the recruitment, hiring, coaching and supervision of Work Study college students to help the communications portfolio of the unit. Supplies coaching to help workers concerned in particular communications initiatives as wanted. Might give route to exterior service suppliers.
Minimal {Qualifications}
Undergraduate diploma in a related self-discipline. Minimal 5 years of associated expertise, or the equal mixture of training and expertise.
– Willingness to respect various views, together with views in battle with one’s personal

– Demonstrates a dedication to enhancing one’s personal consciousness, data, and abilities associated to fairness, range, and inclusion

Most well-liked {Qualifications}

-Accreditation in communications, advertising, or PR an asset.

-Confirmed expertise in strategic communications planning, undertaking administration, and implementation of a broad vary of digital and non-digital communications initiatives for quite a lot of audiences.

-Demonstrated potential to work in a project-based setting, handle a number of and concurrent initiatives, set priorities, and meet undertaking deadlines.

-Demonstrated working data of the ideas and practices of communications, new media, public relations, and branding.

-Demonstrated potential to write down rapidly and fluently for quite a lot of audiences and communications platforms (e.g. print, web sites, Twitter and different social media, and so forth.).

-Capacity to precisely proofread for English language utilization, spelling, grammar, and punctuation.

-Efficient oral and written communication, interpersonal, presentation, and public relations abilities.

-Excessive stage of initiative, creativity, consideration to element and judgment in all communications work.

-Vital thinker who could make well-informed, considerate and thorough selections.

-Capacity to make use of tact and discretion when working with info of a confidential or delicate nature.

-Capacity to work successfully and diplomatically with varied ranges of administration, campus audiences, exterior businesses, and the general public.

-Capacity to work successfully each independently and in a crew setting that’s collaborative, advanced, and with a various vary of stakeholders.

-Expertise working with net content material administration techniques, together with Drupal and WordPress.

-Demonstrated potential to design and implement digital efficiency metrics utilizing Google Analytics and different related instruments.

-Demonstrated working data of graphic and net design ideas required. Capacity to make use of desktop publishing software program at a complicated stage, reminiscent of Adobe Inventive Suite (Illustrator, Photoshop, InDesign, and so forth.).

-Expertise with studying administration techniques or comparable enterprise techniques an asset.

-Information and expertise in web site improvement, CSS and HTML thought of an asset.

-Proficiency in Microsoft Workplace functions, together with Phrase, PowerPoint, Outlook, Excel

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