Co-op Student Advisor

Carleton University

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About Carleton University

Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. Carleton is recognized annually as a top regional employer and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence, and Platinum Level Certification for Mental Health at Work. Situated on unceded Algonquin territory and bordered by the Rideau River and historic Rideau Canal in Ottawa, Carleton is just minutes from the heart of our nation’s government and G-7 organizations, providing opportunities for staff and faculty to make a positive impact in our community and around the world.

Duties and Responsibilities:

Working under the direction of the Assistant Manager, Co-Op Operations, the Co-op Student Advisor, the primary point of contact for co-op students, is responsible for the success of Carleton’s co-op students through effective delivery of co-op preparation and advising programs for undergraduate and graduate co-op students. Additionally, the Coop Student Advisor provides input into the development of the co-op preparation program and delivers the on-line course. S/he advises undergraduate and graduate coop students with regard to the career development process including self-assessment, researching occupations, making informed career decisions, marketing themselves, helping students develop strategies for success on the job and helps with the transition from school to work and work to school. S/he organizes and implements supplementary workshops designed to support and enhance the on-line programming to ensure that all co-op students are well prepared to enter the work force. The co-op student advisor is responsible for student success on the work term and conducts site visits with students.

Qualifications:

The incumbent must possess the following qualifications:
• Exceptional verbal and written communication skills;
• Excellent interpersonal and advising skills;
• Experience in motivating and educating individuals and groups, particularly postsecondary students, on the technicalities of a job search, including resume review and interviewing techniques;
• Must have a strong customer service focus and possess strong problem-solving skills;
• Ability to work individually and as part of a team;
• Ability to multi-task with tight deadlines;
• Proficient with student information database software (e.g. Orbis) and MS Office;
• Proven ability to communicate with tact, empathy and discretion;
• The ability to maintain confidentiality is essential;
• Knowledge of undergraduate and/or graduate programs and co-op programs;
• This position will require the use of an automobile and must possess a valid driver’s license.

Education and Experience:

The above is normally acquired through the completion of:
• A 4-year University Degree in a discipline related to social sciences, business, education or social work; or the equivalent of a Bachelor’s degree
• 4-5 years of experience in counselling, training, employment programs or HR/recruitmentrelated roles. Preference will be given to candidates who demonstrate experience with supporting job seekers in a post-secondary environment.

HR Note:

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Important Note Regarding Pandemic Related Operations:

This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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