Co-op Coordinator

University of British Columbia

Staff – Non Union

Job Category

Job Profile
AAPS Salaried – Cooperative Education, Level B

Job Title
Co-op Coordinator

Experiential Learning & Academic Services Dean’s Office Faculty of Applied Science

Compensation Range
$5,468.83 – $7,878.17 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date
December 7, 2022

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Dec 31, 2023

Job Summary
Develops, markets, and promotes the Engineering Co-op programs to new and existing local, national and international employers, professional associations and other institutions. Coaches, counsels and prepares undergraduate and graduate Co-op students for the workplace.

Private office conditions. Work is based on campus, but requires extensive travel to meet with employers and students and hours outside of the standard work day, including some weekends.
Organizational Status

Reports to the Manager, Engineering Co-op of the Co-operative Education (Engineering) Program. Works in close co-operation with other Coordinators, Faculty  members and Department Heads to determine effectiveness of program curriculum in  meeting client requirements. Liaises with Departmental Administrators and other University staff as appropriate for program delivery and promotion. Delegates work to  Co-op Administrative staff and Technical Staff as needed.

Work Performed

  • Researches and identifies potential partners in industry, government agencies and institutions (locally, nationally, and internationally)
  • Initiates, builds, and maintains new employer relationships for co-op job development
  • Develops academic-related work placements through assessment of technical engineering job requirements, engineering discipline, and academic level of placement
  • Determines employer requirements and facilitates hiring processes
  • Develops and prepares annual discipline-specific strategic marketing and site visit plan
  • Advises employers on requirements and availability of government funding for Engineering Co-op placements
  • Attends and networks at various events, locally and nationally, such as conferences, trade shows, career fairs, and information sessions
  • Maintains involvement in professional associations in the area of engineering and Co-operative Education
  • Researches, coordinates, and conducts employer marketing trips, both domestically and internationally
  • Assesses admissibility and on-going participation of students in the Co-op program as per the Program’s terms and conditions
  • Designs, prepares, and delivers orientation and information sessions for new students (undergraduate and graduate; domestic and international) which outline all of the academic and technical work placement requirements for achieving a Co-op designation on their engineering degree
  • Designs and delivers pre-employment training programs and assesses effectiveness of training programs by continually evaluating student preparation for the workplace
  • Provides Co-op students with one-on-one and group employment counselling and coaching before, during and after each work term
  • Advises students on technical suitability of work placements to their academic program, the selection of areas of specialization and requirements for their professional designation
  • Conducts work term site visits to monitor and evaluate the technical requirements of the student placement and the employer environment with respect to working conditions, safety standards, and academic requirements of the position
  • Evaluates student performance in the work place to ensure they are meeting employer needs and addresses issues as needed
  • Evaluates and grades student work term reports
  • Surveys, analyses and reports on Engineering Co-op student employment interests
  • Researches international work permit requirements and directs students to follow all legal and immigration policies required
  • Develops and delivers training for international university programs related to the design and delivery of Co-operative Education programs.
  • Maintain and grow the PD Portal with employer and student records
  • Prepares weekly, monthly, quarterly, and annual reports on student placement statistics, employer profiles, local, national and international work placements and closure rates on posted positions
  • Participates in Faculty, Departmental and Institutional meetings, committees, and events where required
  • Reviews courses and programs with employers and faculty in the revision of Co- op programs to meet academic and industry requirements.
  • Develops and maintains relationships with UBC Engineering Co-op alumni
  • Oversees and manages Co-op program related projects and assignments, where required

Consequence of Error/Judgement

Incorrect decisions can affect numbers and quality of student applicants to the program. Failure to adequately assess employers could result in students being placed in inappropriate work environments. Failure to assess and prepare students for appropriate technical work placements could result in loss of credibility of the program with industry. Failure to intervene and resolve student work placement performance problems could result in loss of working relationships between industry and the University. Failure to apply policies and procedures established by the Ministry of Skills, Training and Labour could result in loss of accreditation and/or financial support.

Supervision Received

Works autonomously under the direction of the Manager, Engineering Co-op.

Supervision Given

No direct supervision given, but Coordinators are authorized to remove students from the work place if Terms and Conditions are not adhered to.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of four years of related experience, or then equivalent combination of education and experience.
Preferred Qualifications

A University degree, and a thorough knowledge of and experience with Co-op programs or Human Resource Management are required. Engineering industry related experience, either locally or internationally, is preferred. The successful applicant will have excellent interpersonal, marketing/presentation, oral and written communication skills, and organizational planning abilities. Strong computer (Word, Excel, database management) skills are required. Some experience having developed and delivered pre-employment training programs is desired. Travel and access to a reliable vehicle is required.

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