Clinical Research Coordinator (Lunken)

University of British Columbia

Staff – Non Union

Job Category
Non Union Technicians and Research Assistants

Job Profile
Non Union Salaried – Research Assistant /Technician 3

Job Title
Clinical Research Coordinator (Lunken)

Lunken Laboratory Department of Paediatrics Faculty of Medicine

Compensation Range
$3,982.67 – $4,703.83 CAD Monthly

Posting End Date
April 15, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Apr 30, 2024

**This position is part-time, approximatel20 hours/week (0.53FTE). Posted salary range is 1.0FTE. **

This offer is conditional upon successful completion of a Criminal Record Check.

This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 


The clinical research coordinator will support the IBD Centre of BC Translational Research Team ( ) to undertake studies which focus on optimizing medical and dietary therapies for inflammatory bowel disease (IBD) patients. The Translational Research Program at the IBD Centre of BC is led by Dr Genelle Lunken (Healey) who works very closely with the IBD Centre of BC founders and gastroenterologists, Drs Brian Bressler, Greg Rosenfeld and Yvette Leung.

There is potential for this position to become full time and the term to be extended beyond two years.


The successful candidate will report to the IBD Centre of BC Translational Research lead to fulfill research-related responsibilities in a professional and ethical manner. The research coordinator will also interact with IBD Centre of BC Research Team members, nurses, administrative staff, psychologists, dietitians, and the Director of Operations as well as IBD patients. Additionally, the research coordinator will have contact with UBC finance departments and ethics boards.

Shared office space at the IBD Centre of BC along with access to a desktop computer and telephone will be provided. Flexibility in work hours may be required. Strong communication and interpersonal skills are essential.


Tasks include:

  • Preparation of study documents including ethical submissions, regulatory documents and hospital research approvals; supervise trainees and fellows to submit IRB documents for studies; maintain accurate records of IRB approvals, submit renewals and amendments as required.
  • Work with individual investigators, fellows and graduate students to implement and run new studies.
  • Participate in hiring and supervision of research assistants and/or undergraduate co-op students to carry out research studies in the clinics.
  • Design and develop study data collection forms for implementation on REDCap or other related programs.
  • Identifies, consent, and recruits study participants, performs study specific assessments, educates, and advises patients regarding protocol requirements, includes screening, consenting, enrollment, and participants’ study follow-up.
  • Complete financial tasks related to project-specific grants, such as generating invoices and payment requisitions for external study sites.
  • Maintain study related documents in regulatory/study binder ensuring accuracy and completeness.
  • Assist the Translational Research lead in assessing study feasibility.
  • Help maintain databases which capture clinical, microbiome and dietary intake information from IBD patients.
  • Develop study advertisement, promotional and teaching material for study subject recruitment and conduct.
  • Perform data collection and entry in a timely and accurate manner.
  • Ensure that all aspects of study are performed within International Conference on Harmonization (ICH), Good Clinical Practice (GCP) and Tri-Council guidelines, as well as institutional, site and study specific Standard Operating Procedures (SOPs).
  • Prepare and organize materials (e.g., documents, collection kits) for ongoing patient follow up study visits.
  • Assist in data analysis and preparation of abstracts and manuscripts for publication for research projects.
  • Contribute to grant submissions by revising applications, comparing materials to grant guidelines, contacting co-investigators, collecting documents, tracking deadlines, completing research project information forms, and obtaining signatures.
  • Coordinate and balance complex schedules to arrange study team meetings, as well as meetings with internal and external collaborators. Work with investigators to generate study reports and meeting agendas, distribute meeting materials, and generate meeting minutes.
  • Organize and lead research review meetings within the IBD Centre of BC on a monthly basis, or more frequently as needed.
  • Performs other related duties as required.


Accuracy, timeliness, and sound judgment are required to maximize effectiveness of the research program. The individual will need to exercise independent judgment and feel comfortable working with a large and diverse team including physicians, nurses, allied health personnel, trainees, and administration staff. Exercising poor judgment and lack of appropriate consultation with other team members can adversely affect the productivity of the research program and might lead to concerns about research credibility or compromise the team’s ability to secure funding for future projects or engage in multi-site projects.


The individual will work independently under the directions of the IBD Centre of BC Translational Research lead, as well as individual investigators within the IBD Centre of BC.


The individual will provide supervision and guidance to research assistants, fellows, graduate students, undergraduate co-op or directed studies students, volunteers and other collaborators in the group.


  • Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.
  • Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
  • Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.


Bachelor’s degree in a health discipline (e.g., dietetics, nursing, physical therapy, occupational therapy, psychology, pharmacy or equivalent). A post graduate degree in health-related field or equivalent qualifications is preferred. Experience in clinical research, as coordinator, administrator, or research assistant or the equivalent combination of education and experience preferred. Recent experience in a university or clinical research establishment environment is preferred. Certification with Certified Clinical Research Professional (CCRP) or Certified Clinical Research Associate (CCRA) is an asset. Completion of relevant clinical research courses or tutorials (i.e., TCPS 2, GCP, UBC REB) is also an asset.

Knowledge, Skills, & Abilities:

  • Ability to communicate effectively verbally and in writing.
  • Effective interpersonal and problem-solving skills, and the ability to participate in a collegial manner with the team.
  • Ability to perform technical writing and editing duties.
  • Ability to develop and work with large clinical (e. g. registry data), research or administrative databases.
  • Ability to effectively use MS Word, Excel, Outlook, Internet searches at an advanced level; experience with REDCap is an asset; experience with statistical software is an asset.
  • Effective critical thinking skills and understanding of complex data management principles.
  • Ability to maintain accuracy and attention to detail.
  • Ability to work effectively independently and in a team environment.
  • Ability to prioritize and work effectively under pressure to meet deadlines.
  • Ability to manage multiple tasks and assignments.
  • Ability to determine the nature and urgency of inquiries and issues, and triage appropriately.

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