Associate Oversight Officer, OIO

International Civil Aviation Organization (ICAO)


Job Opening
Job Opening ID: 222280
Job Community : Administration and Administration
Job Household : Audit
Class and Degree : Administrateurs et des fonctionnaires de rang supérieur, P-2
Responsibility Station : MONTREAL
Division/Workplace : Worldwide Civil Aviation Group
Date Posted : Nov 20, 2023
Deadline : Dec 21, 2023

Org. Setting and Reporting
The mandate of the Workplace of Inside Oversight (OIO) is to help the Secretary Common and the ICAO Governing Physique in guaranteeing that ICAO is managed successfully, effectively, and economically and in conformity with the relevant rules and guidelines, and to supply impartial and goal assurance, recommendation, perception and foresight by way of performing inner audits, evaluations, and different oversight assignments as acceptable. OIO is predicated at ICAO Headquarters in Montreal.
OIO contributes to the advance of governance, threat administration, and management processes; and to the advance of programme administration and achievement of outcomes, utilizing a scientific and disciplined method that ensures accountability for the efficient and environment friendly use of organizational sources in accordance with the accredited Price range and Enterprise Plan. OIO supplies an annual report of its efficiency and actions to the ICAO Council (Resident Legislative Physique) for consideration and work plans are ready primarily based on a threat evaluation contemplating suggestions and in session with the ICAO senior administration and the Council. OIO reviews administratively to the Secretary Common however shouldn’t be a part of operational administration.
The Affiliate Oversight Officer reviews on to the Chief, Workplace of Inside Oversight (C/OIO), who supplies supervision of assigned duties, takes selections on priorities, and supplies steerage and directions, as required, on particular duties or advanced issues.
Function1 (incl. Anticipated outcomes)
Coordinates the preparation of annual/triennial OIO work plans, annual report of the C/OIO to the Council, and different working papers, attaining outcomes reminiscent of:
• Contribute to an accredited work programme that meets the Group’s most important priorities and issues.
• Put together an annual report that highlights the actions of OIO and the important thing dangers and challenges going through the group.
• Guarantee up to date oversight insurance policies and procedures and implementation of information analytics and information visualization instruments for OIO.
• Contribute to the efficient implementation of OIO’s high quality assurance and enchancment program (QAIP), together with inner and exterior high quality critiques.
• Put together correct statistics, graphs, and information visualizations for council working papers, OIO reviews, and displays, together with to the Analysis and Audit Advisory Committee (EAAC) and Exterior Auditors. 

Operate 2 (incl. Anticipated outcomes)
Conducts and/or helps oversight assignments of main enterprise models, operations, programs, and processes of the Group each on the Headquarters and in Regional Places of work, attaining outcomes reminiscent of:
• Put together and/or contribute to the preparation of oversight engagement plans, preliminary and residual threat assessments, and programmes/TORs as acceptable.
• Outline and/or contribute to targets and scope for oversight assignments in compliance with relevant Requirements and Norms.
• Put together Audit working papers that doc the adequacy and effectiveness of inner controls and compliance with insurance policies, guidelines, and procedures in an correct and full method.
• Draft and/or contribute to oversight reviews with well-defined findings, conclusions, and value-adding SMART suggestions, accompanied by agreed administration motion plans.
• Extract information from programs and use information analytics and information visualization instruments to carry out quantitative and qualitative information evaluation.

Operate 3 (incl. Anticipated outcomes)
Coordinates the follow-up and reporting of the standing of implementation of OIO suggestions, sustaining shut contact with focal factors and attending common conferences with ICAO managers, attaining outcomes reminiscent of:
• Carry out periodic follow-up and monitoring of the standing of oversight suggestions and well timed closure of open OIO suggestions.
• Put together and submit periodic reviews and dashboards on the standing of oversight suggestions to the Secretary Common, the Council, and different stakeholders.
• In collaboration with OIO colleagues, assess the adequacy of administration response to the implementation of suggestions and advise managers on the required actions and/or documentation to shut the suggestions.
• Replace and preserve an correct suggestions monitoring system.
• Prepare and supply help to oversight focal factors in utilizing the monitoring programs successfully and by offering up-to-date information and data as required.

Operate 4 (incl. Anticipated outcomes)
Coordinates issues pertaining to the Joint Inspection Unit (JIU) in scaling-up the advantages derived by ICAO from reviews and notes of the JIU, whereas strengthening the connection of ICAO with this system-wide oversight physique, attaining outcomes reminiscent of:
• Analyse phrases of reference, questionnaires, and reviews, in view of guaranteeing that the ICAO place on points topic to evaluate is correctly mirrored.
• Coordinate the JIU evaluate course of, together with correspondence with inner stakeholders, assortment and consolidation of inputs, and drafting of working papers and reviews for the Secretary Common and the Council on particular person JIU reviews, annual actions report, programme of labor, and on the standing of implementation of the JIU suggestions.
• Establish and pursue alternatives to render the JIU evaluate course of extra environment friendly and efficient, whereas safeguarding compliance with reporting necessities and guaranteeing advantages for ICAO.
• Present help to organizational models in addressing and implementing suggestions of the JIU.
• Be certain that the JIU web-based suggestions monitoring system is up to date in a well timed method.

Operate 5 (incl. Anticipated outcomes)
Offers secretariat providers to the Analysis and Audit Advisory Committee (EAAC), attaining outcomes reminiscent of:
• Arrange periodic conferences of the EAAC and coordinate with the EAAC Chair on the preparation of the assembly agenda.
• Liaise with the Workplace of the President of the Council, Workplace of the Secretary Common, and different Bureaus/Places of work to facilitate dialogue and/or session with the EAAC.
• Coordinate the preparation and well timed submission of the EAAC annual report back to the Council.
• Coordinate the preparation of Phrases of Reference, State Letters, council working papers, and different correspondence on the nomination, choice, and appointment of the EAAC members.

Operate 6 (incl. Anticipated outcomes)
Helps C/OIO in enterprise planning, finances and programme monitoring and reporting, and associated actions, attaining outcomes reminiscent of:
• Contribute to the design, monitoring, and measurement of OIO’s key efficiency indicators.
• Coordinate the preparation of enterprise plans and annual working plans.
• Coordinate the preparation and implementation of the OIO finances. Monitor allotments and put together budgets for evaluations, inner audits, and official missions. Present C/OIO with common updates on finances utilization.
• Put together an annual coaching plan and manage group and particular person coaching to facilitate the persevering with skilled schooling wants of OIO employees.
• Contribute to enterprise enchancment initiatives, and if obligatory, to requests from senior administration for data/recommendation from OIO.
• Be certain that databases, dashboards, intra- and web pages of the workplace, are up-to-date, helpful, and user-friendly.

Operate 7 (incl. Anticipated outcomes)
Performs different associated duties, as assigned.
Professionalism: Good technical information within the subject of inner audit, threat administration and inner management. Good information of planning and conducting audits in accordance with the IIA Requirements. Potential to contribute to harmonious working relationships in a multicultural atmosphere. Demonstrated skilled competence and integrity. Potential to carry out evaluation of enterprise processes and programs utilizing information analytics instruments and presenting the leads to a strategic method. Adherence to and capability to advertise the values and framework of the United Nations (UN) Requirements of Conduct for the Worldwide Civil Service and/or equal nationwide or worldwide requirements of conduct. Wonderful communication and organizational abilities. Efficient drafting abilities to organize and/or contribute to reviews to current findings, conclusions, and suggestions successfully and adequately. Exhibits delight in work and in achievements; demonstrates skilled competence and mastery of material; is conscientious and environment friendly in assembly commitments, observing deadlines and attaining outcomes; is motivated by skilled slightly than private issues; reveals persistence when confronted with tough issues or challenges; stays calm in disturbing conditions.

Teamwork: Works collaboratively with colleagues to realize organizational objectives; solicits enter by genuinely valuing others’ concepts and experience; is keen to be taught from others; locations workforce agenda earlier than private agenda; helps and acts in accordance with remaining group resolution, even when such selections could not fully mirror personal place; shares credit score for workforce accomplishments and accepts joint accountability for workforce shortcomings.

Communication: Speaks and writes clearly and successfully; listens to others, appropriately interprets messages from others and responds appropriately; asks inquiries to make clear, and displays curiosity in having two-way communication; tailors language, tone, fashion, and format to match the viewers; demonstrates openness in sharing data and preserving folks knowledgeable.

Planning and Organizing: Develops clear objectives which are in keeping with agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates acceptable period of time and sources for finishing work; foresees dangers and permits for contingencies when planning; screens and adjusts plans and actions as obligatory; makes use of time effectively.

Consumer Orientation: Considers all these to whom providers are supplied to be “purchasers ” and seeks to see issues from purchasers’ viewpoint; establishes and maintains productive partnerships with purchasers by gaining their belief and respect; Identifies purchasers’ wants and matches them to acceptable options; screens ongoing developments inside and out of doors the purchasers’ atmosphere to maintain knowledgeable and anticipate issues; retains purchasers knowledgeable of progress or setbacks in tasks; meets timeline for supply of services or products to consumer.

Technological consciousness: Retains abreast of accessible expertise; understands applicability and limitations of expertise to the work of the workplace; actively seeks to use expertise to acceptable duties; reveals willingness to be taught new expertise.
• A primary stage college diploma in enterprise administration, finance, accounting, or in a associated subject.

• Skilled certification reminiscent of Licensed Inside Auditor (CIA), Licensed Data Methods Auditor (CISA), Licensed Public Accountant, or equal qualification from an accredited authority.
Job – Particular Qualification
Not out there.
Work Expertise
• A minimal of three (3) years of progressively accountable expertise in audit/analysis, finance, administration, or a associated space is required.

• Expertise in utilizing MS Workplace merchandise (Phrase, Excel, and PowerPoint) and specialised software program reminiscent of TeamMate, IDEA, Energy BI and so on is required.

• Expertise in making ready ad-hoc evaluation and/or reviews for administration and Governing Our bodies is fascinating.

• Expertise in working in a multilateral or worldwide atmosphere is fascinating.

• Expertise in working within the UN system organizations in addition to deciphering insurance policies, guidelines, and rules is fascinating.
• Fluent studying, writing and talking skills in English.

• A working information of another language of the Group (Arabic, Chinese language, French, Russian, Spanish).

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