Associate Academic Advisor

Employees – Non Union

Job Class
M&P – AAPS

Job Profile
AAPS Salaried – Scholar Administration, Stage A

Job Title
Affiliate Tutorial Advisor

Division
Program Help 4 jobsincanada.one Arts Tutorial Advising

Compensation Vary
$5,209.17 – $7,485.33 CAD Month-to-month

The Compensation Vary is the span between the minimal and most base wage for a place. The midpoint of the vary is roughly midway between the minimal and the utmost and represents an worker that possesses full job data, {qualifications} and expertise for the place. Within the regular course, staff might be employed, transferred or promoted between the minimal and midpoint of the wage vary for a job.

Posting Finish Date
March 12, 2024

Observe: Purposes might be accepted till 11:59 PM on the day previous to the Posting Finish Date above.

Job Finish Date

Could 31, 2025

This is a full-time, time period go away alternative place till Could 31, 2025. There are 2 vacancies for this go away alternative place.

At UBC, we consider that attracting and sustaining a various workforce is essential to the profitable pursuit of excellence in analysis, innovation, and studying for all college, workers and college students. Our dedication to employment fairness helps obtain inclusion and equity, brings wealthy variety to UBC as a office, and creates the mandatory situations for a rewarding profession. 

Job Abstract
The Affiliate Tutorial Advisor in Arts Tutorial Advising Providers is answerable for offering recommendation to transactional educational companies to the roughly 14,000 Aboriginal, home, and worldwide undergraduate college students in 4 diploma packages, 4 diploma packages and one certificates program. This contains, however shouldn’t be restricted to, advising college students on admission insurance policies, educational planning, program and elective choices, research overseas, experiential studying alternatives, switch credit score adjudication, and commencement. The Affiliate Tutorial Advisor is answerable for offering advising companies to college students for all service factors together with in individual, electronic mail, telephone, web-mediated, and so forth. Further duties for this place embody; taking part in packages in assist of Arts Tutorial Advising, akin to registration data periods for potential and new Arts college students; participation in recruitment and retention actions in assist of
School of Arts enrolment targets; and utilizing data expertise because it pertains to the Division of Arts Tutorial Advising Providers.
Organizational Standing
The Affiliate Tutorial Advisor stories to the Supervisor, Tutorial Advising. The incumbent works
independently beneath the supervision of the Supervisor. The Affiliate Tutorial Advisor works intently inside the Advising Providers Help Staff which incorporates Scholar Info Help workers and different Affiliate Tutorial Advisors. They work together recurrently with Arts Tutorial Advising personnel, college and college members, departmental Advisors, scholar peer advisors, and scholar personnel elsewhere on campus. They act in a supervisorial position with scholar peer advisors.
Work Carried out
Arts Tutorial Advising builds holistic relationships with college students with the tip objective of furthering scholar growth. Given the variety of college students we serve, we provide two streams of service: transactional and developmental. Affiliate Tutorial Advisors work primarily within the transactional realm and supply fast, thorough solutions to questions on educational planning. They’ve duty for making choices associated to this data, together with however not restricted to adjudicating a scholar’s commencement. In addition they establish college students who could profit from developmental advising and join them to acceptable companies within the workplace and round campus.

Affiliate Tutorial Advisors main advising duties are to:

Affiliate Tutorial Advisors will present advising companies at a entrance counter, through electronic mail, telephone, and in digital environments. They might handle these areas beneath the overall supervision of the Supervisor, Tutorial Advising.

Assess scholar educational information so as to have the ability to present particular person recommendation for college kids concerning educational planning, together with admissions to majors and for degree-completion. Affiliate Tutorial Advisors educate college students to make use of the instruments accessible for ongoing diploma planning. They examine and resolve any discrepancies or technical difficulties.

Help college students with registration inquiries and course choice to make sure they meet School of Arts diploma necessities and chosen program stipulations necessities.

Affiliate Tutorial Advisors will present normal recommendation about educational concession, continuation
necessities, switch credit score, and re-admission to the college. They can even present direct referrals or act as a liaison to Advisors with duty in these areas.

Refer college students to related and acceptable college sources. Affiliate Tutorial Advisors keep present data on the place to direct college students for questions concerning profession advising, well being and wellness, funds and post-graduate research choices.

Examine and resolve inquiries from different campus models i.e., Admissions, Enrolment Providers, Entry and Variety, Counselling Providers and different UBC Schools and College models.

Of their position as a primary Advising level of contact for a lot of college students, Determine developments and considerations expressed by college students. Work collaboratively with the advising workforce to deal with these developments together with in taking part in growth of communication instruments, akin to web sites, electronic mail templates, directional instruments. Have the ability to establish when a person, or a wider, concern ought to be dropped at their supervisor for addressing. Could also be concerned in inside workplace committees to judge insurance policies and processes. Will implement modifications which consequence.

Anticipate scholar wants, reply to scholar requests, supply subject-matter experience {and professional} recommendation, offering suggestions and making referrals the place acceptable.

Affiliate Tutorial Advisors will establish college students who’re experiencing difficulties not usually addressed in transactional advising and proactively put into movement various helps, notably advising appointments with Advisors or referrals to health-care professionals. This will likely additionally embody participating the College Early Alert system.

Admit present college students to minor packages adjudicated by Arts Advising, such because the School of Arts Commerce minor (annual mission).

Put together stories primarily based on scholar information for exterior College reporting, akin to immigration reporting.

Affiliate Tutorial Advisors are answerable for adjudicating commencement together with evaluating the educational file of scholars with complicated packages. They are going to be tasked with researching a scholar’s file in relation to commencement deficiencies and making suggestions to the suitable advising director.

Work with advisors to develop packages to assist scholar transition to college and different scholar
growth initiatives.

Take part in ongoing growth of College scholar data methods and companies.

OTHER RESPONSIBILITIES:

Assists the Supervisor, Tutorial Advising within the recruitment, hiring and coaching of assist workers (CUPE 2950) and Work Study Peer Advisors as wanted.

Participates in on-campus recruitment and outreach occasions for potential college students, their dad and mom, and secondary college counsellors.

Participates in growth of working coverage to enhance effectivity.

Consequence of Error/Judgement
Misinterpretation of College and School insurance policies could cause college students critical difficulties achieve their instructional goals. Advising choices immediately have an effect on the standard of a scholar undergraduate expertise. Poor efficiency on this place will contribute to inefficient operation and low high quality service being supplied by Arts Tutorial Advising. In flip, this not solely impacts the popularity and credibility of the School of Arts and the College, but in addition our potential to recruit and retain college students. If an Affiliate Advisor doesn’t contemplate the intercultural facets of communication with college students, this may negatively have an effect on the advisor’s potential to perform
in a culturally various area. Errors in resolution making can have a critical destructive impact on the Workplace’s potential to hold out its mandate.
Supervision Obtained
The Affiliate Tutorial Advisor works independently beneath the overall path of the Supervisor, Tutorial Advising.
Supervision Given
This place could supervise scholar staff (peer advisors, work-study college students).
Minimal {Qualifications}
– Willingness to respect various views, together with views in battle with one’s personal
– Demonstrates a dedication to enhancing one’s personal consciousness, data, and expertise associated to fairness, variety, and inclusion
Most popular {Qualifications}

Undergraduate diploma in a related self-discipline. BA, BFA, BMUS or associated discipline required. Minimal of 1 to 2 years of associated expertise or the equal mixture of schooling and expertise. Minimal of 1 to 2 years of associated expertise or the equal mixture of schooling and expertise. Expertise in a postsecondary advising or different scholar companies space, or an equal mixture of schooling and expertise. UBC expertise most well-liked. Distinctive interpersonal expertise. Distinctive written and oral communication expertise. Wonderful time administration and organizational expertise. Wonderful analytical and problem-solving expertise. Good decision-making skills. Potential to work independently with initiative, and successfully inside a workforce atmosphere. Potential to deal with stress inside a multifaceted work atmosphere. Fluency in Mandarin, or different languages, is an
asset as is intercultural expertise. Potential to journey outdoors UBC. Info expertise expertise, together with phrase processing, desktop publishing, report design, use of the web, and so forth. Intermediate or superior degree data of excel is an asset. Data of the SIS/SISC an asset. Expertise working with worldwide college students an asset.